The University Librarian asked a group of faculty members, students and librarians to determine if information which may be of value to students and researchers resides at the University but is inaccessible to the wider population; and, if so to consider methods of making this information more widely available without interfering with the needs of the original owner.
Objective
The Task Group is charged with preparing recommendations to the University Librarian on policies and procedures to ensure the effective acquisition and organization of, and access to nontraditional media.
Terms of Reference
Meetings
The Task Group will meet at the call of the chair, but no less frequently than once a month.
Minutes
The Secretary will keep and distribute minutes of the meeting to the membership and the University Librarian.
Gary Griffin, Acting Director, TRACE, Chair (griffin@watdcs)
Bruce MacNeil, Library, Secretary (bpmacnei@library)
Elliott Avedon, Recreation, Faculty of Applied Health Sciences (eavedon@healthy)
Susan Bellingham, Library (sbelling@library)
Winston Cherry, Statistics and Actuarial Science, Faculty of Mathematics (wcherry@jeeves)
John Cullen, Cooperative Education (jcullen@nh1admin)
Doug Dudycha, Geography, Faculty of Environmental Studies (dudycha@watserv1)
Marko Dumancic, Mapping Analysis and Design, Faculty of Environmental Studies (marko@watserv1)
Gary Draper, St Jerome's College (dgdraper@watserv1)
Reg Friesen, Office of the Dean of Science (friesen@sciborg)
Yulerette Gordon, Library (ygordon@library)
Andrea Lawrence, Graduate Student Association (alawrence@chemical.watstar)
Alan Macnaughton, School of Accountancy, Faculty of Arts (amacnaug@watdcs)
Doug Morton, Library (dhmorton@library)
Richard Pinnell, Library (rhpinnel@library)
Ron Russell, Director, Audio Visual Centre (avadmin@watdcs)
Michele Sawchuk, Library (msawchuk@library)
Bill Wilson, Electrical Engineering, Faculty of Engineering (wwilson@watcong)
1. Establishment of the Task Group, Membership and Mandate
June 30, 1993
2. Inaugural Meeting of the Task Group July 15, 1993
a. Statement of Purpose - Gateways Presentation by
University Librarian
b. Survey proposal
3. Preparation of the Survey Tool August 3, 1993
4. Second Task Group Meeting August 19,1993
a. Review of Survey Tool
b. Survey Methodology
c. Survey Test
5. Third Task Group Meeting November 25, 1993
a. Report of the Survey Test
b. Survey Methodology
c. UWinfo Demonstration
6. Fourth Task Group Meeting June 24,1994
a. Survey Review
b. Discussion of Recommendations
7. Review of Final Report July 13, 1994
To determine the nature and scope of non-traditional media used by the University of Waterloo community for teaching, research and operations, the Task Group conducted a survey. Group members were to be assigned jurisdictions to survey (faculty representatives would survey academic departments and other members of the Group non-academic departments) and surveys would be completed in person or by telephone. Each person interviewed would be asked three questions to determine resources used, ownership of those resources and resources they would like to, but did not have access to.
A questionnaire was designed and tested by two Committee members before the full survey was conducted. Following the test, Task Group members were given a revised copy of the survey tool and their assignments. A copy of the questionnaire is included as Appendix B item 2.
Because of the nature of the survey, the numbers of people to be surveyed and the amount of data collected, the survey took longer than expected to conduct and to tabulate. Some data was still being tabulated just prior to the meeting on June 24, 1994.
Data and recommendations have been arranged by media type rather than by department surveyed to make them easier to study and use.
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