Guidelines for Displays and Information Booths
The goals of this program are to:
- Support the mission of the Library and the University of Waterloo
- Celebrate the creative and curricular achievements of the Waterloo community, as well as the Library’s role in supporting these endeavors
- Feature displays and information booths that have the potential to inspire, educate, entertain, and stimulate intellectual curiosity
- Reinforce the Library as a place of engagement and partnership within the campus community
- Welcomes requests from individuals/groups affiliated with the University of Waterloo
- Encourages displays and information booths that promote the Library’s collections and services as well as other works and events of interest and importance to the campus community. Examples include:
- Reserves the right to refuse requests. Generally, we will not accept displays or information booths that:
- May disrupt library services, or may create security or safety concerns for library users or staff
- Are commercial in nature
- Include solicitation of funds or membership
- Involve any financial obligation on the part of the Library
Length of time
All displays and information booths are temporary with the Library reserving the right to determine when and how long they will run.
Responsibility of Exhibitor
- The exhibitor has the sole responsibility for set-up, maintenance, and dismantling of the display and information booths
- Exhibitors must provide a brief description of the display or information booth including contact information so that inquiries, suggestions, or concerns regarding can be forwarded to the appropriate person
- A library staff member will work with the exhibitor to determine a suitable location for the display or information booth as well as review opportunities for publicity
Security and Liability
The Library is not responsible for security of and/or damage to any materials.
Drop-Boxes and Other Charitable Campaigns
The Library will consider requests from individuals or groups in the uWaterloo community who wish to place a non-monetary drop-box in the Library or host an information booth or display to raise awareness about a charitable cause. In most cases, the Library will accommodate drop-boxes for up to one month per term. Information booth and display requests are subject to the guidelines as outlined above.
The Library reserves the right to have displays and information booths dismantled and removed if they are not in accordance with the guidelines outlined above.
For more information, contact:
Communications and Liaison Librarian
, Communications Librarian
May 27, 2011