Banner showing a selection of past displays and information booths

Guidelines for Displays and Information Booths

The goals of this program are to:

Support the mission of the Library and the University of Waterloo
Celebrate the creative and curricular achievements of the Waterloo community, as well as the Library’s role in supporting these endeavors
Feature displays and information booths that have the potential to inspire, educate, entertain, and stimulate intellectual curiosity
Reinforce the Library as a place of engagement and partnership within the campus community

The Library:

Welcomes requests from individuals/groups affiliated with the University of Waterloo
Encourages displays and information booths that promote the Library’s collections and services as well as other works and events of interest and importance to the campus community. Examples include:
- Art created by students. Past exhibits have included drawings in the Davis Centre Library and installations in the Dana Porter Library
- Student information booths. An example of successful booths are the Health Services' Peer Health Teams information booths
- Campus information for which the display has been sanctioned by the University (e.g., Campus Master Plan)
- Any other display that supports the Waterloo curriculum
Reserves the right to refuse requests. Generally, we will not accept displays or information booths that:
- May disrupt library services, or may create security or safety concerns for library users or staff
- Are commercial in nature
- Include solicitation of funds or membership
- Involve any financial obligation on the part of the Library

Length of time

All displays and information booths are temporary with the Library reserving the right to determine when and how long they will run.

Responsibility of Exhibitor

The exhibitor has the sole responsibility for set-up, maintenance, and dismantling of the display and information booths
Exhibitors must provide a brief description of the display or information booth including contact information so that inquiries, suggestions, or concerns regarding can be forwarded to the appropriate person
A library staff member will work with the exhibitor to determine a suitable location for the display or information booth as well as review opportunities for publicity

Security and Liability

The Library is not responsible for security of and/or damage to any materials.

Drop-Boxes and Other Charitable Campaigns

The Library will consider requests from individuals or groups in the uWaterloo community who wish to place a non-monetary drop-box in the Library or host an information booth or display to raise awareness about a charitable cause. In most cases, the Library will accommodate drop-boxes for up to one month per term. Information booth and display requests are subject to the guidelines as outlined above.

The Library reserves the right to have displays and information booths dismantled and removed if they are not in accordance with the guidelines outlined above.

For more information, contact:

Communications and Liaison Librarian
Ext. 32446