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Librarians' Association of the University of Waterloo (LAUW)

Minutes

Librarians' Association of the University of Waterloo

Annual General Meeting 2008

May 7, 2008, DC1568

Minutes

Present: Sandra Keys (chair), Alison Hitchens (recorder), Bill Oldfield, Jennifer Haas, Christine Jewell, Eva Dodsworth, Leeanne Romane, Linda Teather, Nancy Collins, Jackie Stapleton, Kathy Macdonald, Doug Morton, Margaret Yuen, Anne Fullerton

Sandra welcomed new librarian Kathy Macdonald.

1. Approval of Minutes of 2007 AGM held May 3, 2007

Motion to accept minutes of the 2007 AGM.

Moved by Sandra Keys       Seconded by Jackie Stapleton          Carried

 

2. There was no business arising.

 

3. There were no additional agenda items.

 

4. Annual reports

Motion to accept the annual reports of the President, Treasurer, Programs Committee and Compensation Committee .

Moved by Sandra Keys       Seconded by Leeanne Romane          Carried

 

5. Election of Officers and Chairs of Standing Committees for 2008/2009

Jackie Stapleton tabled the report of the Nominations Committee.

There were no further nominations from the floor and therefore the following people were acclaimed:

6. New LAUW Website

Alison Hitchens reported on the revised LAUW website created by Esther Millar and asked for comments. Suggestions included: having a link from the library staff web; adding some historical/archival pages and creating a professional development page that all members can edit which shows the activities of our members.

Action: Bill Oldfield will check why LAUW site is not coming up in the library search box

Action: Alison Hitchens will send a thank you card to Esther Millar

 

7. LAUW Survey Results

Sandra gave a Powerpoint presentation highlighting the results of the recent LAUW survey and answered questions. Members should let Sandra know if they want to see the full compilation of the results.

 

8. Membership discussion

Sandra and Jackie led discussions based on the LAUW Membership document distributed to members prior to the AGM.

a. Should LAUW use a separate e-mail list for LAUW members in good standing rather than the Librarians e-mail list? (Jackie)

Members discussed the advantages and disadvantages of limiting distribution of events, news, documents etc. It was pointed out that both FAUW and the Staff Association benefit people beyond their membership and the advantage of membership is the ability to vote. LAUW events are often open to interested people including library staff.  It was decided that we continue to use the Librarians mailing list for most communications and the Programs Chair can use wider distribution lists when appropriate.

b. Should LAUW membership criteria be expanded to include professional librarians in non-librarian positions, including interns or contract positions of one year or more, and librarians at the affiliated colleges or elsewhere on campus? (Sandra)

After much discussion, including the point that this would involve amending the constitution, it was decided that this issue could be discussed by LAUW Executive and brought back to the membership at a later date.

An issue was also raised about Library Executive as members of LAUW. It was pointed out that Library Executive usually exclude themselves from things involving negotiations, etc. It was felt that future LAUW Executives could deal with the issue if it becomes a problem in the future.

 

9. Other Business

Christine Jewell asked if there had been a change in how compensation was decided for conferences, especially OLA. Are there criteria for conference acceptance (e.g. if you are presenting, you can attend) and how is the OLA conference budget divvied up. The main concern is for transparency and accuracy.

Sandra also raised the issue of profession development vs. training. Should training be considered administrative travel?

10. 2008/2009 ideas

Members were asked to send their ideas, including ideas for programs, to the new LAUW Executive.

Sandra Keys thanked Linda Teather for her service to LAUW and to the library and wished her well on her retirement.

 

Adjourned: 1:35 p.m.

 

 

 

 


Secretary, LAUW
May 14, 2009