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Architecture Library Staff Group

Architecture Branch Library

Concept and Costs

Richard Pinnell, Manager, Branch Library Services, 8 Oct 2003

Branch Library Concept

The Architecture Branch Library is a branch of the UW Library system and therefore offers the same or a similar broad range of library services that are available to students and faculty on the UW campus in Waterloo . The Branch houses a collection of Architecture and design related books and periodicals, School of Architecture theses, product materials and a separate collection of rare or specialized library materials.

Architecture materials from the main campus and the TUG Annex are transferred to and integrated in the Branch. Within the Branch an enclosed environmentally controlled Rare Book Room ensures that the standards for the preservation, security, and use of the rare and specialized library materials are met.

Architecture faculty, students, and staff use the TUG book and article retrieval service to request books and copies of articles from TUG locations. Frequent shuttle service, not funded by the Library, is essential in order to provide an effective retrieval service. The UW Library’s book budget for Architecture is used to fund the purchase of Architecture and architecturally related library materials for the Branch. Supporting library materials, housed in the Branch but not purchased by the Library, include manufacturers’ product literature and plans and drawings of local architecture.

The Branch Head, whose position is provided and funded by the UW Library, works full time in the Branch. This position, the Branch’s onsite manager, reports to the Manager, Branch Library Services and ensures that library services are delivered to the School. The Branch is also staffed by at least 3 FTE clerical positions, one of these provided and funded by the UW Library and at least two provided and funded by the Faculty of Environmental Studies. All clerical staff report to the Branch Head. Casual staff, funded by the Faculty and supervised by the Branch Head or delegate, provide additional clerical assistance during the day, evenings, and on weekends. The Architecture Library Advisory Group, reporting to the Dean of Environmental Studies and the University Librarian, prepares the Branch’s annual operating budget. This budget is submitted to the Dean and the University Librarian for approval.

Branch Library Set-up Costs

These one-time set-up costs, funded by FES/Architecture, include:

  1. Pre-launch library projects
    1. process 35,000 books and serials for transfer at $0.50 per item: $17,500
    2. duplicate current titles for School of Planning prior to launch: $12,000
    3. catalogue backlog of Bachelors of Architecture theses: $700
    4. employ Co-op student for one term: $8,000
    5. appraise rare books: $1,500
    6. install/assemble/setup computing equipment and shelving: $17,500
    7. insert electronic security strips into 20,000 books and serials: $8,800

    Subtotal: $66,000

  2. Transport library materials to Cambridge
    Cost estimate is that provided in May 2003 by Campbell Moving for the packing, transporting and unpacking of 35,000 books. The Library prefers however to employ Library staff to pack and unpack library materials; this may require additional full time and casual assistance. The impact upon the quoted cost estimate is unknown at this time.
    1. Transport library materials: $12,500
    2. pack/unpack $12,500

    Subtotal: 25,000

  3. Equipment, computing, shelving, and furnishings
    Two documents were consulted in order to prepare the appended detailed listing of equipment, computing, shelving and furnishings (see Appendix A): the Library’s Preliminary Building Program, dated 18 July 2002 and version 7 of the Library Layout drawing, received 18 September 2003 (see Appendix B). Unit costs are those provided by staff in Library Facilities and Library Systems for library-standard equipment, computing, shelving, and furnishings.

    Per unit costs (and therefore total costs) for equipment and furnishings may differ from those reported in Appendix A depending upon:

    • the School’s specialized/custom design and functional requirements
    • the School’s purchasing or procurement arrangements. Some of the equipment, computing, shelving and furnishings may be acquired as donations to the School.

    Subtotal:$354,500

Total set-up costs: $445,500
    Add 10% and round: $490,000
    FES/Architecture set-up costs: $490,000 plus applicable taxes

Branch Library Annual Operating Costs

These ongoing costs, funded by FES/Architecture and by the Library as described in the Memorandum of Understanding document, include:

  1. Staffing, funded by FES/Architecture and the Library

    1. funded by FES/Architecture

      1. 1 FTE clerical support position, USG 6-8: $42,200 (USG 7)
      2. 1 FTE clerical support position, USG 4: $32,200
      3. Part-time (casual) assistance, evenings and weekends: $21,000

      Subtotal: $95,400

    2. funded by the Library

      1. 1 FTE librarian position, USG 11-12: $65,100 (USG 12)
      2. 1 FTE clerical support position, USG 4: $32,200

      Subtotal: $97,300

  2. Communications and supplies, funded by FES/Architecture

    1. 2 telephone lines plus 2 rental phones: $500
    2. 1 dedicated Interac telephone line: $190
    3. 1 rental Interac device: $480
    4. Supplies: computing, office: $2,500

    Subtotal: $3,670

  3. Computing equipment renewal fund (5 year renewal), funded by FES/Architecture
    Subtotal: $15,050

  4. Library materials funded by FES/Architecture and the Library

    1. funded by FES/Architecture
      These costs are all discretionary. Estimated cost to purchase duplicates on behalf of the School of Planning : $38,500 for backlog purchases and $3,800 annually
      1. duplicate books for School of Planning : FES ’s discretion
      2. duplicate periodical subscriptions (10) for Planning: FES ’s discretion
      3. product literature: School’s discretion
      4. plans and drawings of local architecture: School’s discretion

      Subtotal: discretionary costs only

    2. funded by the Library

      1. book budget for Architecture (monographs and serials): $32,460
      2. approval fund: $14,190
      3. electronic resources (Avery Index): $4,380
      Subtotal: $51,000

Total annual operating costs: $262,420
    Library annual operating costs: $148,300
    FES/Architecture annual operating costs: $114,120
       Add 10% and round: $125,500
       FES/Architecture annual operating costs: $125,500 plus appl taxes

Appendix A

Architecture Branch Library Costs

Equipment, Computing, Furnishings and Shelving

Entrance/Exit Foyer

  1. Non-computing equipment, shelving, furnishings
    1 table, 6x4 (1,000)
    2 benches (1,000 est)
    2 wall mounted display boards, each 8x4, installed (300)
    1 return bin, outside Branch entrance (3,300)
    Subtotal: $5,600

  2. Computing equipment
    Subtotal: 0

  3. Security equipment
    1 book detection system, model 3502 (15,730)
    Subtotal: $15,730

Public Services Desk Area

  1. Non-computing equipment, shelving, furnishings
    1 public-services desk (3,000)
    2 book trucks (1,200)
    2 step stools (180)
    1 telephone (see under Operating)
    2 dblf sections: course reserves, TUG holds, Controlled Access (1,000)
    1 vertical filing cabinet, 2-drawer (300)
    1 reader chair (50)
    1 wall mounted display board (150)
    2 recycling bins for paper, cans and glass (60)
    Subtotal: $5,940

  2. Computing equipment
    3 staff TRELLIS workstations (6,000)
    3 public-services desk chairs (600)
    2 barcode readers (900)
    2 receipt printers (1,100)
    1 Interac device (see under Operating)
    Subtotal: $8,600

  3. Security equipment
    2 3M desensitizing counter Bookcheck units (7,800)
    Subtotal: $7,800

Reference Area

  1. Non-computing equipment, shelving, furnishings
    1 vertical filing cabinet, 4-drawer legal for Canadian architecture (500)
    3 dblf sections: reference collection (1,500)
    1 low book section, 3 shelves: print indexes (450)
    2 reader tables, 6x4 (2,000)
    8 reader chairs (400)
    Subtotal: $4,850

  2. Computing equipment
    6 public TRELLIS workstations, on tables (12,000)
    1 public GIS computer workstation (2,000)
    2 reader tables, 6x4 for six public workstations (2,000)
    1 small table for GIS workstation: (500)
    7 reader chairs for TRELLIS use (350)
    1 public-printing laser printer, networked (2,900)
    1 small table for laser printer (500)
    1 colour inkjet printer for GIS printing, HP1220c (750)
    Subtotal: $21,000

Current Periodicals and Current Awareness Area

  1. Non-computing equipment, shelving, furnishings
    5 display sections (4,350)
    2 coffee tables (1,250)
    4 side tables (1,580)
    2 free-standing cork display boards, each 8x4 (500 est)
    12 reader lounge chairs (9,420)
    Subtotal: $17,100

  2. Computing equipment
    Subtotal: 0

General Stacks Area: Books and Periodicals

  1. Non-computing equipment, shelving, furnishings
    175 dblf sections: monographs (87,500)
    55 dblf sections: bound serials (27,500)
    10 single-faced sections: oversize (9,500)
    2,870 bookends for all library locations @ 3.80 each (10,906)
    1 book truck (600)
    1 wide book truck (600)
    3 step stools (270)
    Subtotal: $136,876

  2. Computing equipment
    2 public TRELLIS workstations (4,000)
    2 small tables for two workstations (1,000)
    2 reader chairs for workstations (100)
    Subtotal: $5,100

Rare Book Room

  1. Non-computing equipment, shelving, furnishings
    30 dblf sections: (15,000)
    10 dblf sections: theses (5,000)
    2 reader tables, 6x4 (2,000)
    4 reader chairs (200)
    1 archival quality photocopy machine: leased?
    lockable, custom lit display cases: cost unknown
    1 wide book truck (600)
    Subtotal: $22,800

  2. Computing equipment
    1 public/staff TRELLIS workstation (2,000)
    1 small table for workstation (500)
    1 reader chair for workstation (50)
    Subtotal: $2,550

  3. Air handling equipment
    1 air handling unit for controlling temp and relative humidity (25,000)

Materials Resources Area

  1. Non-computing equipment, shelving, furnishings
    2 reader tables, 6x4 (2,000)
    8 reader chairs (400)
    4 dblf sections: catalogues (2,000)
    10 vertical filing cabinets, 4-drawer legal (5,000)
    2 horizontal map cabinets: plans & drawings (2,000)
    Subtotal: $11,400

  2. Computing equipment
    1 public TRELLIS workstation (2,000)
    1 small table for workstation (500)
    1 reader chair for workstation (50)
    Subtotal: $2,550

Seminar Room

  1. Non-computing equipment, shelving, furnishings
    2 reader tables, 6x4 (2,000)
    8 reader chairs (400)
    1 white board (210)
    1 garbage can (30)
    Subtotal: $2,640

  2. Computing equipment
    Subtotal: 0

Reader Areas: seating for 40 at tables, benches, lounge furniture

  1. Non-computing equipment, shelving, furnishings
    2 reader tables, 6x4 (2,000)
    8 reader chairs (400)
    20 custom benches along river wall: built-in; part of bldg infrastructure
    12 lounge chairs or sofa equivalent @ $785 each (9,420)
    2 garbage cans (60)
    Subtotal: $11,880

  2. Computing equipment
    Subtotal: 0

Photocopy Room

  1. Non-computing equipment, shelving, furnishings
    2 b&w photocopiers, with coin-op: leased?
    1 colour photocopier, with coin-op: leased?
    1 small table for office supplies (500)
    2 recycling bins (60)
    Subtotal: $560

  2. Computing equipment
    Subtotal: 0

Staff Work Area

  1. Non computing equipment, shelving, furnishings
    5 vertical filing cabinets, 2-drawer letter (1,500)
    2 long tables for library processing activities (2,000)
    3 dblf sections: (1,500)
    supplies cupboards: built-in; part of building infrastructure
    1 lateral filing cabinet for office records, 5-drawer (680)
    2 book trucks (1,200)
    telephones (see under Operating)
    2 wall mounted white boards or corkboards (300)
    2 coat racks: (100 est)
    4 recycling bins for paper, cardboard, cans, glass (120)
    1 garbage can (30)
    Subtotal: $7,430

  2. Computing equipment
    4 staff desks (10,000)
    1 table/ desk, shared, for PC and “all in one” desktop scanner (2,500)
    5 staff TRELLIS workstations (10,000)
    5 staff chairs, ergonomic (1,500)
    1 all-in-one desktop copier/scanner/printer, HP LaserJet 3300 (750)
    1 VDX/Ariel workstation: under discussion (2,000?)
    1 colour laser printer floor model (4,000)
    1 b&w laser printer, desktop (2,900)
    workstation partitions (1,800)
    Subtotal: $35,450

Staff Lounge and Kitchenette
NB: Only the kitchenette is shown in library layout, version 6.

  1. Non-computing equipment, shelving, furnishings
    4 staff lounge chairs (3,140)
    bar fridge (150 est)
    1 microwave oven: (300 est)
    1 garbage can (30)
    1 recycling bin for glass and cans (30)
    Subtotal: $3,650

  2. Computing equipment
    Subtotal: 0

Total non-computing equipment costs: $230,726
Total computing equipment costs: $75,250
Total security equipment costs: $23,530
Total air-handling (environmental control) equipment in Rare Book Room: $25,000
    Overall total equipment costs: $354,506 plus applicable taxes

Appendix B

Library Layout (version 15), April 15, 2004

Back to Documents

Architecture Task Group
rhpinnel@uwaterloo.ca
July 29, 2005