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Architecture Library Staff Group

Wednesday, October 1, 2003
LIB, Room 407

Present: Margaret Aquan-Yuen, Susan Saunders Bellingham, Betty Graf, Michele Laing, Ruth Lamb, Sharon Lamont, Richard Pinnell (chair), Linda Teather

  1. Previous minutes

    • Sharon Lamont was missed as present
    • Page 2, July 18 building program – July 18 preliminary library building program
    • Review and progress – first bullet, “change 5 years to 10 years backrun” should read, “For Architecture journals required by Planning change 5 years to 10 years backrun”
    • Report from School of Architecture’s Building Committee – Michele is the UW at Large representative on that committee

  2. Business Arising
    Nothing

  3. New Business
    No new business

  4. ALTG Membership
    Mark will not attend meetings, but will continue to be an administrative contact. Susan asked that Ruth Lamb join the committee as a valuable resource for special collections. Richard also felt that Eric Boyd should attend meetings to deal with facility questions, etc. Carl will attend when there are computer items to discuss.

    Action: Richard will speak to Lorraine as Eric’s supervisor.

  5. Developments since last October
    Memorandum of Understanding document has not been signed. The latest draft is July 20, 2003. It does require the signatures of Mark Haslett, Bruce Mitchell, Geoff McBoyle and Richard Haldenby. The cost component of the MOU has had numerous revisions. Richard was asked to draft a document summarizing three scenarios – the Architecture Department were not interested in two of the ideas, but want a branch library and have the funding for such.

    On site construction – as of two weeks ago nothing has happened. Michele was notified that as of a week ago it is now a restricted construction site. Work on the roof and glazing will be done very soon.

    The principal architect has been replaced by Levitt, Goodman Architects of Toronto. David Warne of Levitt, Goodman Architects, Toronto, is the architect assigned to this project.

    Keen Engineering of Toronto prepared the Mechanical & Electrical Performance Specification dated September 3, 2003, which Richard distributed to the committee members. Richard noted that on page 26 the specifications for the rare book room need to be changed with regard to the environment settings. Michele has notified David Warne of these specifications. Richard also noted that on pages 30 and 32 the document states that the building will be fully sprinklered, as is Davis.

    If committee members have any questions or concerns, they should let Michele know and she will forward them to the architect.

  6. Building Committee report
    Michele reviewed the layout overhead and emphasized that the plans are not final. Michele plans to meet with the Architect Monday or Wednesday next week and welcomes any questions or concerns. Some concerns mentioned were:

    • Display case: is there a complete/full wall behind it or can you see into the rare book vault through the glass.
    • The wall between the reading room and the rare book stacks should not be a glass wall. Susan has concerns about the rare book room, the amount of sun exposure and security into the display cases.
    • The extra entrance door created discussion as to the breach of security. How will it be controlled so the students cannot have the option to go through? Ideally it would be nice to have a delivery entrance.
    • Site lines are not good from the librarian’s office.
    • The washroom and copy centre are blocking the site lines from the front desk. Ideally it would be nice to move it down, around the corner
    • The Architect needs to know the total number of linear feet for the Rare Book Room stacks very soon.
    • New plans for the rare book room. Susan has concerns as to where the door is situated and how close it is to the library exit.

  7. What next?
    Mark and Geoff McBoyle are scheduled to meet next Tuesday, October 7. Mark will present two documents which Richard prepared. If Geoff accepts the cost document then the MOU can be signed and made public. Projects need to be discussed as soon as the MOU is signed.

Next meeting: week of October 22, 10 – 12 noon.

Architecture Task Group
rhpinnel@uwaterloo.ca
July 29, 2005