July 28, 2004 minutes | Architecture Library Task Group | Library

Wednesday, July 28, 2004

Davis Conference Room
10 am

Approval of Minutes

Revisions:

Review of library prelaunch projects, #7 first bullet, change Friday, May 18 to June
Review of library prelaunch projects, #15 change Hastings to Pinnell
Review of library prelaunch projects, #15 It was decided that everyone would be working in a FES computing … to: It was recommended that library staff and public would be in a FES computing …

Business arising

Gemma Selvanera took committee members on a tour of the library space on June 24.

Report on Progress in Cambridge

The Rare Book Room floor is going in next week for the compact shelving.
The millwork for the seating, etc. will be done from Aug 9-11, then Aug 23-27 the carpet will be installed
All the lighting is installed
Shelving will be installed Aug 16-20
The service desk will be installed on Aug 25
3M security will be installed Aug 26, 27
Move can begin on Aug 30
Elevator will be tested and operable by Aug 16
The address for the building will be:
UW School of Architecture in Cambridge
7 Melville Street South
PO Box 460
Cambridge ON N5V 1R8

Central Stores will deliver to the school at least once a day.

A special “library” post office box will cost $260.

Action : Cheryl will check with telephone services regarding a cellphone for Michele.

Equipment : Michele is looking into acquiring equipment for arial/vdx (ill/dd scanner) which can also be used for archival photocopying.

Status of job interviews

Closing dates for two clerk positions is Thursday, July 29 at 4:00 pm , the USG 6 position closes on Friday, August 30 at 4:00 pm .

Prelaunch Projects

#8
Annex material was scanned, but Betty needs more details from Ann about the file before she can proceed. There are about 1300 books signed out, which need to have location changes to Architecture.

Michele will place signs to notify that the Architecture collection will be closed for the last two weeks of August and will notify Mary about getting the word out to the “public”.

Betty needs a scanned file by original location. The user services sub-committee will discuss the procedures further at another meeting.

#9
Michele will manage UMD pulling of material at UMD? Central stores are expecting to make 5 truckloads (2 Porter, 2 UMD, 1 Annex) to Cambridge over 3 days.

#10
Susan has arranged to borrow an environment monitor for a month and once Susan is satisfied that the environment is stable the rare book material will be moved.

#11
All the books are on the shelves in call number order, security stripped and spine labels changed. They are ready to pack for the move.

#12
Small sub-committee will discuss details at another meeting.

#13
Completed.

#14
A mock-up has been created based on the UW planned giving page.

#15
Mark has a meeting with Brent Hall and Rick Haldenby to discuss the computer environment in Cambridge and the library’s needs.

Next meeting

The committee decided that this group will not have to meet again and a final get-together should be at the new library in Cambridge

Architecture Task Group
rhpinnel@uwaterloo.ca
July 29, 2005

Architecture Library Staff Group

Wednesday, July 28, 2004

Davis Conference Room 10 am

Davis Conference Room
10 am