Thursday, April 4, 2002
Present: Margaret Aquan-Yuen, Ruth Lamb, Betty Graf, Michele Laing, Sharon Lamont, Richard Pinnell (chair), Susan Saunders Bellingham, Linda Teather
Recorder: Cheryl Kieswetter
Regrets: Murray Shepherd
- Minutes
Approved with Michele's revisions
- Business arising
#3 staff web - Richard sent out a memo to Library Staff advising them of the Architecture Library Task Group and the web site. Rick Haldenby will review the minutes and have a look at the web site and advise as to whether our minutes should remain “private”.
#7 - Richard sent everyone a copy of the list of services, which has been placed on the web.
- Minutes on the staff web
The Committee discussed what they would like to see in the minutes and how best to handle revisions. It was agreed that revisions would be sent via email, but would not be approved until the next meeting. A paper copy of the minutes will be sent to Rick Haldenby when approved.
- Margaret met with library representatives from Environment Studies. They emphasized that design materials are an important aspect to their collection. A list of titles were provided by Gail so that Margaret could determine:
- what needs to be duplicated - 338 titles at a cost of approximately $21,000
- what can go to Cambridge, minor interest to planning
Journals – On the assumption that journals will not circulate from Cambridge, ES faculty felt that some architectural journals are needed for browsing and images.
- 18 journal titles were identified - 11 paid for by Architecture funds
- back files will be needed - how far back?
Margaret will list the 350 titles to be replaced and search to see if they are in print or out of print and a price estimate.
Michele has to work out what planning material will have to be duplicated as well as Reference material to determine numbers and cost figures. A report of the number of titles, circulation stats, number of editions/duplicates will be required in order for Michele to begin estimating There are quite a few books on the shelves that are in desperate need of rebinding. Michele would like to have these books rebound before moving them to Cambridge. She has spoken to Joan Macdonald who has requested a budget estimate. The committee discussed whether this was something that would come out of the architecture project budget or should this be considered general collection maintenance? Sharon has volunteered that some part-time staff could help with a visual count at the end of April if needed.
- Special collections subgroup report
Dendy serials have been unpacked and are ready for Michele to review. Michele reviewed the UMD and Porter stacks looking for oversized, rare or damaged books that may need to be transferred to the Rare Book Room in Cambridge. Michele has given Ruth a list of titles. Locations will need to be changed after the new location has been determined.
Some questions to be answered:
- Who will be responsible for the Rare Books being housed in the Cambridge location?
- Will new archives ever be housed in the Cambridge location?
- Opening Day Scenario walk-through
Michele walked us through this report and her visions while the committee discussed and listed what equipment would be required. Richard suggested that at another meeting, the committee break into groups and concentrate on specific areas looking for detail (how many "things", i.e. people, computers).
Foyer area:
- Security system
- Good signage
Next meeting
April 11
LIB 407 2:00 - 4:00 pm
