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Architecture Library Staff Group

LIB407
June 6, 2002

Present: Susan Saunders Bellingham, Betty Graf, Michele Laing, Ruth Lamb, Sharon Lamont, Richard Pinnell (chair)

Absent: Margaret Aquan-Yuen, Murray Shepherd, Linda Teather

  1. Approval of Agenda
    Agenda was approved

  2. Minutes
    approved

  3. Business Arising
    Michele's liaison responsibilities for Fine Arts- Joan has contacted Michele to determine what percentage of her duties have been assigned to Fine Arts in order to reassign that responsibility.

  4. Report on LBPC meeting - May 21 and May 22
    The purpose of this meeting was to discuss the organization and financial implications of the Architecture Library.  On May 21 the discussion focus was staff, management, reporting, archival material.  The position of Manager of the architecture library in Cambridge has been offered to Michele.  A job description for this position will have to be written.  This position will report to Richard.

    Moving archival material to Cambridge was discussed, but left up to the committee for recommendations. 

    Hiring a Slide Curator/Visual Resources Coordinator – should this position be a contract or permanent position?  This decision was left up to committee for recommendations.  Richard noted that in discussion with Rick Haldenby, he has not considered the position of Slide Curator as part of the endowment funding.  Brent Hall has not updated the spreadsheet distributed previously - he currently is writing job descriptions, human resources are reviewing them and assigning grade levels.  One position, which may interest the library is the new Multi-media Specialist, which will be a full time technician.  Richard will confirm that all systems support to the library will be provided by MAD. 

    Hours of opening – Richard suggested that the hours of operation for the architecture library in Cambridge should be comparable to UMD.  Job descriptions will have to be written for all positions.  Richard will draft a position description for the Manager and Michele and Richard will draft positions for the remaining positions.

  5. Reviewed the list of projects:
    #2 - User Services staff anticipate rebinding 331 items in Porter (NA, SB call numbers).  LBPC have approved an expenditure of no more than $3,000 for this project.

    The task group will prepare a spreadsheet detailing all expenses associated with the setup and operation of the architecture library.  The spreadsheet will be separated into one-time only expenses (i.e. equipment, furnishings, moving expenses), and on-going expenses (i.e. staff).  Cheryl will amalgamate the equipment list already prepared into a spreadsheet to facilitate adding dollar figures.  Michele and Margaret will evaluate #1 "Order duplicates", Sharon Lamont will evaluate #2 Rebind damaged/worn architecture books and periodical volumes", Susan Bellingham will evaluate #3 slides (38,000 Dendy slides + 20,000 from the school of architecture), Betty will evaluate #4, 5, 6 cataloguing architecture theses, building plans, and videotapes, Ruth will evaluate #7 catalogue items in Dendy collection, Ruth and Betty will work on #8 change online location of catalogued items in Rare Books that are being transferred, #9 and #10 the moving costs will be considered at another meeting, Sharon will cost out the coop student #12, Richard will look after #11, incorporating a new location into the TRELLIS system, and Richard and Joan are looking into #13, incremental licensing costs for e-journals and GIS data.

  6. New Location on TRELLIS
    LBPC wanted to be clear that the Architecture library in Cambridge is not an affiliated library, but a branch library of the University of Waterloo.  Michele and Richard will complete the form to have this location established.  Michele will have to determine how many locations will be needed in order for cataloguing to assign codes so that they can proceed with processing architectural material.

  7. Staff Information Session - June 11
    Richard and Michele will do a ten-minute presentation, then question session.  The presentation will begin with a history of how this project got started, some visuals (i.e. pictures of building and floor plans), the committee, work in progress, and the selection of an architect.

  8. June 17 - interview day for Architects
    Each team can make a presentation of 25 minutes, which will include no solution, what kind of team they can put together (i.e. enough people to get the job done on budget and on schedule).  During the second half hour the committee will be asking questions.  The committee will have to meet after that day to make the final decision.  Total square footage allowed for the library is 12,750 sq. ft.

  9. Miracle on Melville
    Reminder: on June 13 in Cambridge.  Tickets are $45.
Next meeting
June 13 - 1:30 pm
Architecture Task Group
rhpinnel@uwaterloo.ca
July 22, 2005