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Architecture Library Staff Group
Library Projects Prior to Launch in Sept 2003
- Duplicate key titles (mono and serial) that are needed in both locations
- Identify planning-related books required in Cambridge; in process by Michele
- Identify architecture-related books required in Waterloo: see Margaret's report (April 2002) and her preliminary results below
- Further work required to identify duplicates in the NA1-NA8999 range and in core planning ranges
- Anne Unger has searched arch-related titles for in-print, but percentage in-print has not yet been determined
- Outsource to a dealer when OP list is complete?
- **A TRELLIS acquisitions fund is required to order books against (AS WELL AS NEW LOCATION CODE see #11)
- Suggestion that Margaret marks spines of titles to be duplicated
** (We should also try to put something in the system that can be used as a method of retrieval for reporting purposes as books may not remain on shelf) This could also be used when ordering. Can we assign a statistical category in circ to achieve this?…BG)
Cost estimate (preliminary and incomplete):
- 338 monographs (in pts NA: HT; SB) @ $64 ea = $21,632
- 12 serials titles (in NA); current sub @ $1,906/yr plus 10-yr backrun @ $1,906 per year = $20,966
- Rebind damaged/worn Architecture books and periodical volumes
- Ann Naese and User Services staff currently reviewing the Porter collection (15% of NA checked; 4.8% require binding; 286 titles)
- Condition of architecture books in Annex is unknown
- Project is limited to damaged/worn books in Porter
- Architecture books in UMD will be rebound as per usual
Cost estimate:
- Library will provide funding, capped at $3,000
- Dendy slides (76 cases)
- This project has been deferred indefinitely
Cost estimate:
- Catalogue School of Architecture's BArch papers submitted 1997 to present
- Currently held by School of Architecture, in room 179, ES 2
- 159 binders plus 3 CDs, so far this year (June 2002)
- Betty needs online location in order to proceed: see #11
Cost estimate:
- 159 titles @ $4 ea (no subject analysis) = $636
- Building plans and drawings
- Currently stored in the Annex and in UMD Library
- Are these archival materials? Catalogue as collections of plans?
- Question of ownership and copyright?
- These issues need to be resolved although plans may remain uncatalogued and kept in map cabinets in Cambridge
- Library does not have the resources to catalogue these plans
Cost estimate:
- Catalogue School of Architecture's videotapes
- Currently held by School of Architecture, in room 179, ES 2
- 10 or 11 videos in room 179 plus ca 20 in Director's office
- Majority seem to be commercially produced, and are product-related; videos in Director's office were unsolicited
- Library will not catalogue videos that are product-related
- Michele will process these according to Masterformat
Cost estimate:
- Catalogue uncatalogued rare-book monographs and serials in Dendy collection, and process rare-book transfers from Porter and UMD
- Cataloguing and processing will be done by RBR cataloguers Ruth and Dianne; see Ruth’s detailed report (June 2002)
- 1800 rare books in RBR and 55 titles in Porter and UMD
- 180 days for former task, 10.5 days for the latter
Cost estimate:
- For combined cost of projects #7 and #8, see project #8 below
- Location changes for catalogued rare-book monographs and serials: Dendy, Arch firm-ordered, Rosa Breithaupt Clark, Schmalz and Rempel Collections
- Processing will be done by a Co-op student during Spring 2003 term under Betty's direction
- Must search for these titles online (can't scan since many are not barcoded), then change location on item and holdings records
- See Ruth's detailed report (June 2002)
- Many Dendy items need to be barcoded: don't attempt to match them up; delete the old barcodes and add new ones (1 min/item)
- 1850 Dendy titles, 24 serials, 800 "other" titles
- Major corrections to some bibliographic records?
- Additional costs include 3085 shelf dummies (thin) in RBR
Cost estimate (projects #7 and #8 combined):
- Cataloguing, location changes, shelf dummies: $49,425
- Included in this total: dummies @2.50 each = $9,125 and 50% of Co-op student @ $5,680 per term = $2,840
- Not included in total: labour to create the dummies
- Pack and move RBR monographs and serials plus rare books in Porter and UMD to Cambridge
- 5,545 book volumes to be transferred from RBR, Porter, UMD (including 63 volumes from Porter and UMD)
- 164 serial volumes to be transferred from RBR (plus Dendy serials)
- Campbell Moving or Metro Toronto's Largest Installation Company Ltd
- Dendy, Rosa Breithaupt Clark, Rempel and Schmalz, SSHRC collections
Cost estimate:
- Identify titles in Porter and UMD for transfer to Cambridge
Cost estimate:
- Location changes for catalogued monographs and serials in UMD and Porter Libraries
- Betty hires a Co-op student for Spring 2003 term; work monitored by Ingrid Pinos
- Student locates material in the stacks by call number, wands each item to be transferred in order to create a file, indicates on list if there are other copies/volumes that are NOT being moved to Cambridge, indicates on list if a new spine label is required or just a location label, and types spine label
- Pulling phase: with staff assistance or mover assistance
- Pull material, attach new spine label, box for shipping (or some/all new spines could applied in Cambridge depending on time constraints of the move
- Check some titles to ensure that location changed as expected.
Cost estimate:
- **Not yet determined (include cost of co-op student + spine label stock) (depends on number of items to be moved and condition of labels on books)….BG
- Pack and move items to Cambridge (ca. 40,000 monographs, 6,633 serial volumes)
- Betty hires a Co-op student for Spring 2003 term; work monitored by Ingrid Pinos (same position as in 8 and 11)
- Hire a mover or Central Stores
- Conduct the move between Aug 20 and lectures in Sept 2003
- User Services may be able to provide staffing assistance
- Project management approach to the move
- Spine labels are costly; label books as they are packed or unpacked
- Student and User Services staff scan transfers in stacks during summer 2003 to create a database; but delay changing location until Aug/Sept 2003
Cost estimate:
- Annex Project
- Identify titles in Annex for transfer to Cambridge
- Location changes, physical processing
- Pack and move items to Cambridge
- Submit to Steering Committee a completed Project Outline in accordance with the Policy on Incorporating New TRELLIS Participants into the TRELLIS Library System
- See Policy statement at: http://staff.tug-libraries.on.ca/trellis/
TriUniversity_Affiliated.html
- See also Inventory of Circulation Issues for New Libraries joining TRELLIS provided by Sharon Lamont
- Architecture Library will lend to Guelph and WLU via TUGbars
- Project manager: Richard Pinnell
Cost estimate:
- Design and create a set of Arch Library Web pages
- Web work will be done by a Co-op student during Spring 2003 term under Michele's direction
Cost estimate:
- 50% of Co-op student @ $5,680 per term = $2,840
- Determine incremental licensing costs to provide access to e-journals and GIS data in a location remote from main campus
- Joan Macdonald will determine e-journal costs
- Richard Pinnell will determine GIS costs
Cost estimate:
- Cultural Property Review of RBR facility in Cambridge
- Conditions relating to security, environmental controls, staffing must be met in order for library to issue tax receipts
- Michele will provide the project architect with a copy of the Application for Designation: Category A
Cost estimate:
- Not yet determined; project needs further discussion
- Appraisal of rare books being transferred to Cambridge
- David Peters of UW Finance indicates that our insurer requires an appraisal
- Insurer requires total value of items plus a shelf list
- Consider hiring Hugh Anson Cartwright to conduct the appraisal
- Susan will handle this project in August 2003
Cost estimate:
- Appraiser's fee between $1,000 and $2,000
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