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Purchase duplicate Architecture titles: required by Planning
Project Manager: Margaret Aquan-Yuen
- Margaret prepares a list of architecture titles of interest
- First priority: architecture items on course reserves
- Second priority: architecture items received on TRELLIS (as opposed to Geac)
- Items for which there are duplicate copies are removed from list
- Final list is given to Debbie Tytko for searching in early February
- FES provides Library with $12,000 to purchase items prior to launch
- Several online locations for this purpose were created by Betty Graf in late January.
- Subsequent funding following launch is at FES’s discretion
- LAU sets up a reporting fund under the Planning book fund
- Purchased monographs duplicates are catalogued and later transferred to Cambridge; purchased duplicate periodicals remain in Waterloo
- Debbie tracks staff costs involved (searching, ordering)
- Cost estimate: $12,000 (year 1) plus staff costs
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Insert electronic security strips into Porter books and periodicals
Project Manager: Mark Spencer, reporting to Sharon Lamont
- Cataloguing staff began project with NA1 books on Dec 5; work is being continued by User Services staff at the approx rate of an hour a day, 3 days a week.
- 20,000 B-2 strips, 2,000 B-1 strips, and 1 box of DAC-1 strips were ordered by Richard for this project
- Mark Spencer is managing the stripping project and reporting on a regular basis to Sharon and Melanie Watkins; he ensures that casual staff use a blue marker to draw a line across the rear top edge of each stripped item
- Cost estimate: $9,000 (strips plus staff costs)
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Catalogue Architecture’s BArch papers submitted 1997 to present
Project Manager: Bethlyn Peters, reporting to Betty Graf
- Currently held by School of Architecture, in room 179, ES 2
- 159 binders plus 3 CDs, as of June 2002
- Michele will arrange for these papers to be shipped to Cataloguing when notified by Betty to do so.
- Betty needs an online location in order to proceed with cataloguing; the TRELLIS New Participant document must be completed before an online location for BArch papers can be created
- BArch papers will be located in rare book consulting area; they will not circulate; MArch theses will reside on shelves near the Information Desk
- Cost estimate: $636 (159 titles @ $4.00 each: no subject analysis)
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Prepare materials (including Dendy collection) in Special Collections for relocation
Project Managers: Ruth Lamb and Susan Bellingham
- Preparations are in accordance with draft schedule (Nov 2003)
- Generate a list of architecture titles in Special Collections
- Create book dummies for items that will be transferred
- Special Collections staff complete cataloguing of Dendy by end April
- Major corrections to some bibliographic records; currently working on Dendy records
- Co-op student (see also projects 8 and 14) changes online location in item and holdings records during spring/summer
- Cataloguing Dept will LC classify and spine-label items for Cambridge reference collection; Michele will review this material in February
- Cost estimate: $700 (dummies) plus $3,000 (1/3 of Co-op salary)
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Pull and process special materials in UMD and Porter for relocation
Project Managers: Ruth Lamb and Susan Bellingham
- Lists of these materials have been generated
- Items charged out in Jan/Feb will be recalled
- Porter items have been pulled and are now in Special Collections area
- Michele will pull material from UMD and send to Special Collections for processing during winter term
- Cost estimate: $0
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Appraise rare and special materials being relocated
Project Managers: Ruth Lamb and Susan Bellingham
- Appraisal required by our insurer, according to David Peters
- Insurer requires total value of items plus a shelf list
- Substantial shelf list is needed; Ruth will request this list and provide to the appraiser
- Consider using Hugh Anson Cartwright as appraiser
- Best time for appraisal is late spring or during summer
- Susan B will arrange the appraisal
- Cost estimate: $1,000-$2,000
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Identify architecture titles in Porter/UMD/Annex for relocation
Project Manager: Michele Laing
- Michele and Margaret have requested lists for their respective areas and are selecting titles based on need and fund name
- Michele and Margaret will work together to make transfer decisions for items with no recorded fund
- Alex Lamont is currently working with several lists of NA titles in order to identify fund (Feb)
- Selection work will be completed by May 1
- Michele needs an accurate item list
- Essential to keep other liaison librarians informed of transfer decisions; this will be accomplished at an ISR meeting in March
- Cost estimate: $0
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Change locations for books, serials, & theses in Porter/UMD/Annex
Project Manager: Betty Graf
- Betty prepares a Co-op job description for work that relates to location changes and spine labelling
- Betty hires a Co-op student (see also projects 4 and 14) for spring term; work monitored by Ingrid Pinos
- Recall term-loan items signed out and due May 12. How many items are currently signed out after May 12? Renew items in grad student offices?
- Co-op student locates material in the stacks by call number, scans each item to be transferred in order to create a file, indicates on list if there are other copies/volumes that are NOT being moved to Cambridge, indicates on list if a new spine label is required or just a location label, and types spine label
- Delay changing online location until time of move
- Co-op student attaches new spine labels once library materials are on-shelf in Cambridge (timing of this depends on workflow)
- Random sampling to ensure that location changes are correct
- Cost estimate: spine label material plus $3,000 (1/3 of Co-op salary)
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Pull library materials from shelves in Porter/UMD/Annex, and pack
Project Managers: Eric Boyd and Sharon Lamont
- Use project management approach for this project
- Library staff pull items from shelves
- Library staff and/or movers pack/box books for move in late August or early September
- Hire a mover (e.g., Metro Toronto Movers, Campbell) or Central Stores for the move
- Cost estimate: Moving Co plus staff costs
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Pull library materials from shelves in Special Collections, and pack
Project Managers: Ruth Lamb and Susan Bellingham
- Preparations are in accordance with draft schedule (Nov 2003)
- Special Collections staff will pull Cambridge library materials from DLRBR shelves as dummies are prepared to replace them
- Cambridge items will be shelved separately, in call number order
- Movers will pack these materials; Susan B prefers to hire Campbell Movers
- Cost estimate:
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Implement an Annex project
Incorporate this project into projects 2, 7, 8, 9?
- All UW-owned architecture titles in Annex will be transferred
- Identify architecture titles in Annex for relocation; there are approximately 3,000-4,000 such items in the Annex, according to a report prepared in January by Ann Naese
- Michele is having a difficult time getting a complete list of items purchased by architecture because often there is no fund
- Need use statistics and damage report for these items
- Need a “pull” list with storage codes
- For items with no fund code, Michele will consult with Margaret
- Damaged items may be discarded
- How will binding/repairing be handled?
- Pack and move items to Cambridge
- Cost estimate:
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Unpack library materials in Cambridge
Project Managers (rare/special): Ruth Lamb and Susan Bellingham
Project Manager (regular material): Michele?
- For DLRBR materials, Special Collections staff oversee the unpacking and assist in shelving
- For other materials, casual staff do the unpacking and shelving
- Cost estimate:
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Complete the documentation for incorporating New TRELLIS participants into the TRELLIS Library System
Project Manager: Richard Pinnell
- http://staff.tug-libraries.on.ca/trellis/TriUniversity-Affiliated.html
- See also: Inventory of Circulation Issues for New Libraries joining TRELLIS (Susan Lamont)
- Richard is project manager: document submitted to Steering Comm
- Architecture Library will lend to/from UG and WLU via TUGbars and to/from UW main campus via UW @ UW
- Cost estimate: $0
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Create Architecture Library webpages
Project Manager: Michele Laing
- Co-op student (see also projects 4 and 8) or Library School student does web work during spring under Michele’s direction
- Michele writes a job description for this task
- Cost estimate: $3,000 (1/3 of Co-op salary)
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Develop Branch computing plan in collaboration with MAD
Project Manager: Linda Teather?
- Prof Brent Hall announced in late January that there will be no documented computing plan developed by MAD/IST
- Linda, Carl Nagel, Richard, and Michele met on 29 January to discuss system requirements for the Branch in Cambridge; a final draft of their report was submitted to Mark Haslett on 5 February
- There was further discussion by Carl, Linda and Michele on 13 Feb to discuss issues raised by Brent Hall’s response
- Issues to be resolved include: computing environment (FES vs Library), computing support (hardware and software) public printing, equipment purchases, network authentication, ongoing communication with MAD
- Cost estimate: $0
