Gift-in-kind Procedures for Gifts to the General Collection
- Once it has been determined that we will accept the gift, the donor should be given and asked to complete the GIK Donor Form.
- The completed donor form and books are then sent to Lesley Wade for processing.
- Lesley Wade will provide Sharon Lamont with a list of acknowledgements required. It is our policy to acknowledge all gifts unless a donor requests otherwise. Sharon Lamont will send out all acknowledgements.
- We arrange for a certified appraiser to determine the value of gifts requiring a tax receipt. This evaluation is done once per year in early November. Information is then sent to the Development Office to prepare and send out the appropriate tax receipts. Donors should expect to receive their tax receipts by late December of the year in which they donated the materials.
- Any questions or problems should be directed to Sharon Lamont.
Notes:
- Gifts to special collections are handled by Susan Mavor.
- When we are unable to accept books/materials offered to us, we suggest the donor contact:
(Communications Librarian)
Library Communications and Development
January 16, 2013
