Present: Christy Branston, Jack Cooper, Sandra Keys, Judy McTaggart (Recorder), Richard Pinnell, Shabiran Rahman (Facilitator)
Facilitator’s Comments:
Shabiran introduced Christy Branston as a new member of the group.
The meeting schedule for the rest of the term was set. The group will meet the first Monday of every month
( 1:30 p.m. – 3:00 p.m.)
October 29 th minutes:
Item 2, Previous business arising: Sandra reported “Source OECD” is now accessible and working fine She will give a demo to Shabiran and Christy following the meeting.
Updating and putting the complete list of local cd-roms on the TDR site: Sandra noted she has not yet started on this project.
Sandra has informed Debbie Tytko of the change in procedure for the DLI invoices.
Item 6, Sandra’s presentation to Guelph: Sandra reported the Guelph presentation has been postponed until later this term. She also noted the Training Committee’s agenda is very full so she will hold off submitting Richard’s GIS information request.
EDS website: Christy confirmed she is willing to assume responsibility for the website and serve as webmaster. Val Huggan will add Christy’s name to the list of members. It was also agreed that Keith McGowan’s name (Arts Computing Office) could be removed from the EDS alias list.
November 26 th minutes:
Item 2, Follow-up to EDS Advisory Committee Meeting: There was further discussion on the Advisory Committee meeting. In particular, the low attendance was noted and it was questioned whether the lunch hour is the best time to hold the meeting. Publicity for “Data Links” was also discussed and the group agreed the paper format of the newsletter should be produced again.
Item 2a, Faculty Notification of New Data Sets: It was decided that Sandra will send out a message to the liaison librarians asking for expressions of interest in receiving a list of new data sets each month. Librarians could use the lists to notify their faculty of new data available.
Item 2b, Errors in New Data Sets: Richard noted he has yet to take action on the suggestion that a panel of experts be formed. He will take this to the next OMG meeting.
Item 2c, Greater Awareness of Data Links Richard noted the next issue of Data Links is expected in March. Timing of the newsletter remains an issue. It was suggested that November and March be specified as the months of publication. Richard will raise this issue at OMG.
Item 2d, Increased Publicity: The group discussed possible subject content for an article in “News at Your Library”. It was suggested that an issue devoted entirely to EDS might be produced. It could include segments on both data and government information. It could also include an article profiling the new Government Information librarian (Christy). Sandra and Christy offered to write the profile together. Action: Richard will speak with Mary Stanley about this.
Item 3, EDS web pages: Richard noted all the changes have been made.
Sandra noted that she and Christy will be attending the DLI training session in Kingston from April 5-8. Richard expressed interest in attending. Sandra will find out more about the accommodations and email the EDS group.
Sandra also noted there are 3 data conferences coming up in May and June with dates fairly close together. The conferences are IASSIST (May 3); CAPDU (May 30); and ACMLA (June 1-4). She noted that anyone interested in attending should be filling out forms now. Action: Richard will investigate if TDR has funds available to support conference attendance.
Sandra reported the TSX database is now available through Scholars Portal. Access, however, is currently buried under the heading “News” and this needs to be improved.
Richard reported on the last TDR/OMG meeting ( December 19, 2003). The meeting was devoted to a demo of NESTAR A proposal (written by Bo Wandschneider) to move the TDR holdings to the NESTAR system will be presented to the steering committee. There is still the issue of requesting staff to make data sets available. The current procedure is that faculty, who have local research data they want to make available, can send the data and documentation directly to Michele Edwards.
TDR web board: Richard suggested Christy may want to subscribe to the web board that was set up last fall. Christy agreed this would be useful. Action: Richard will have Christy’s name added.
TDR Usability Study: Richard noted he will find out more about this at the next TDR meeting ( February 3, 2004).
Item deferred to the next meeting.
Future EDS meetings: The group agreed to meet on Mondays for the rest of the term. A decision, however, still needs to be made about facilitating (i.e. rotate?) Shabiran agreed to be the facilitator for the next meeting Note: This item will be added as an agenda item for the next meeting.
Next meeting: Monday, March 1, 2004; 1:30 p.m. – 3:00 p.m.
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