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UW Library Electronic Data Service

MINUTES OF THE MEETING, JANUARY 17, 2005

Present: Christy Branston; Sandra Keys (Facilitator); Judy McTaggart (Recorder) Richard Pinnell and Shabiran Rahman

Regrets: Neil Patterson

  1. Minutes of the Meeting of December 2, 2004: The minutes were approved.
  1. Business Arising:

Previous business arising, item 4: Shabiran reported the TDR/SWORDC group will meet January 25 at Guelph to begin the planning for the next Data Day (likely to be held in April at Guelph).

Previous business arising, item 7: Christy reported the authentication request to be taken to Systems is still an action.

Sandra noted the DLI CAPDU and next DINO meeting will be held the week of April 11-15 in Kingston. Two members of TDR will be represented on the new CAPDU executive (Sandra is Treasurer and Michelle Edwards is vice president)

  1. Additional Agenda:

There was no additional agenda.

  1. Nesstar Roll-out:

Richard noted the TDR/OMG meeting was cancelled and he has no further news on the Nesstar roll-out. The release date is scheduled for the end of April; however, it still needs to be discussed whether the url should be given out to faculty now. Richard noted he would be reluctant to do this because faculty could be working with two systems. Sandra pointed out that she would like to give her faculty members a demo of Nesstar first. It was suggested some faculty members on the EDS Advisory Group who use data frequently, might be interested in having the url now. EDS members will follow up on this to see if there is interest and Richard will check with Michelle Edwards to see what url would be best to use on an interim basis. It was also suggested that we wait a month to see what developments occur before giving the url to faculty. This issue will be discussed at the next meeting and, in the mean time, Richard will get an up to date list of datasets that have been moved over to the server and also check if any promotional material is available.

Shabiran noted that Mark Polger, the contract Librarian for Psychology and Sociology, will be a new member of the EDS group. He starts on February 1.

  1. Nesstar training – debriefing & discussion:

Richard asked for feedback on the Nesstar training session held on December 16. The group agreed the session was good and the turnout excellent. There were attendees from ISR and Cataloguing, as well as Laurier, SWORDC, and Optometry. Richard will send Shabiran a complete list of those who attended. The session did end up being observational as opposed to hands on because everyone could not log on to the system at the same time.

  1. EDS Advisory – What Now?

Christy reported she received five responses to the EDS Advisory meeting invitation. Of these, only two people were able to attend. The group discussed the low response and it was pointed out that the timing may not have been good – November and April are usually better times. It was decided to try again in April and use the same agenda. Christy will send a message to faculty – offering various dates – and ask them to reply by a specific date. The name change and mandate review will be deferred to the next meeting. Sandra noted she is scheduled to meet with Neil; she will ask if there are any upcoming events that EDS could piggyback on to provide a Nesstar demo.

Next Meeting: February 7, 2005; Porter 407; 1:30 p.m. – 3:00 p.m.; Facilitator: Richard

Judy McTaggart

August 3, 2005