Present: McTaggart, Judy (Recorder) Pinnell, Richard
Moskal, Susan (Chair ) Rahman, Shabiran
Absent: Jack Cooper
1. Minutes of the Meeting of November 21, 2001: accepted with minor corrections.
2. Business Arising:
Item 6, News@YourLibrary article: Richard reported the article has been written and submitted to Mary Stanley.
Item 7, DRC Data Sets: Susan spoke with Betty Graf about suppressing the catalogue records for any data sets that might be discarded. Betty noted that, in order to do anything with these records, any accompanying codebooks must be identified. Action: Susan and Judy will investigate.
Item 9, Catalogue Records for DLI: Richard spoke with Larry Helfand and Betty Graf and received clarification that Larry is responsible for cataloguing all incoming TDR datasets. Larry reports he is not being notified of all new datasets arriving. Action: Richard will take this issue to the next OMG meeting for discussion and report back.
3. Additional Agenda:
The following items were added to the agenda:
EDS staff web page, item #9.
Beyond 20/20 message, item #10.
Meeting times for next term #11.
4. Advisory Meeting Proposed Agenda (Susan)
The group finalized the agenda for the upcoming EDS Advisory Group Meeting on December 12, 2001. Susan will send out the agenda.
5. ICPSR Direct (Richard)
Richard reported the ICPSR Direct service is live and anyone on campus can now download data. Remote access through the proxy server is not yet available. Action: Richard is following up on this and will report back.
The issue of how to handle codebooks for datasets that do not have an on-line version was discussed. Individuals can order codebooks directly from ICPSR however, they will be sent to Richard. Two questions need to be addressed: 1) if this happens, who will pay for the codebook? and, 2) how will we know who ordered it? Action: Richard will post a message to the listserv and get clarification on how codebooks are handled. He will report back.
6. OMG Report (Richard)
There was no OMG report (committee has not met). Richard noted the steering committee will be meeting and some of the issues to be reviewed might be of interest to EDS. These include: a) TDR status report b) ongoing maintenance of TDR service and c) TDR access by non-institutional users. OMG will meet in December.
7. TDR Categories (Susan)
Susan reported she made two recommendations for changes to the revised list of categories provided by Guelph. These include: 1) put the subject “Aging” under Health as opposed to Demographics and 2) add a link to ICPSR Direct. Once these changes are made, the list will be fine.
8. Data Links (Shabiran)
Shabiran advised that , once she reviews an issue of the newsletter and submits any corrections to OMG, her editorial responsibilities are completed. Action: Richard will inform OMG of this procedure.
9. UW Library Staff Web Page For EDS (Susan)
The EDS staff web page will be revised to make it consistent with the web pages of other committees. The home page will include links for the following: members, terms of reference, minutes, schedule of meetings, EDS Advisory Committee (page to be created) and EDS (public page).
10. Beyond 20/20 Notification (Richard)
Richard will send a message to the listserv notifying people to visit the TDR site and download Beyond 20/20.
11. Meeting Times for Next Term (Susan)
Susan asked about changing the meeting times for next term to allow her to be available when Samantha Gibbon is scheduled on the Government Publications desk. The group felt individual scheduling conflicts would make it difficult to change the meeting time. It was decided , for the next term, the meetings will be held in the EDS Office on the 5th floor (allowing Susan to be accessible should her assistance be required)
Next Meeting: January 16, 2002; 1:30 p.m. – 3:00 p.m; EDS OFFICE
(meetings of Dec.18 and Jan.2 are cancelled)