University of Waterloo
                    Electronic Data Service Task Group
                     Minutes of Meeting April 20, 1994


Present:  Boris Bruder
          Albert Kemp
          Doug Morton (Secretary)
          Bill Oldfield (Chair)
          Richard Pinnell
          Shabiran Rahman
CC:       Bruce MacNeil
          Mike Ridley

1.   Minutes of Previous Meeting
     The PMB data will be purchased, not leased.

2.   Business Arising
     The E-Stat demo will be May 5, 3:30 pm, in Davis Library
     Conference room.
     The EDS minutes are being posted in the Library Gopher.
     Remainder to be covered below.

3.   Additional Agenda
     4. User validation /vendor contracts
     5. EPAS  Software
     6. Census
     7. User Interface
     Storage - protocols

4.   User Validation / Vendor Contracts
     Concern has been expressed by several members of the working
     group about conditions imposed by contracts from data
     vendors; can we live up to them? what steps do we need to
     take to ensure compliance on the part of users? Is it
     realistic to police every use and eventual disposition of
     data? Contract law is becoming an important facet of
     electronic librarianship.

     R. Pinnell had brought copies of the draft of the agreement
     covering the 1986 Canadian Census, the agreement for the
     1991 Census is not available but is expected to be similar. 
     This was reviewed in light of the above questions and
     realistic steps needed to meet our obligations.  It is
     proposed that as users start to access the data a screen
     will be displayed reminding/warning them of the obligations,
     such as:

          This 1991 Canadian Census data are for the
          teaching, research, and administrative use of
          the Students, faculty and staff of the
          University of Waterloo.  Except for limited
          quantities of data included in research
          communications (ie scholarly papers) these
          data may not be distributed beyond the
          University of Waterloo.  The data may not be
          used for any commercial or income-generating
          venture, either privately or under the
          auspices of the University.

          It is possible to make arrangements for such
          use of the data.  Please contact XXX in the
          Library.

     The initial screens of the Census disks will be reviewed as
     an example of what Statistics Canada deems acceptable as a
     warning.

     The necessity of setting up password access was discussed
     but is seen as very labour-intensive. The possibility of
     requiring users to enter a valid e-mail address (which would
     be logged) was also discussed briefly.  It is possible to
     restrict access to gophers by domain; this too may be done.

     R. Pinnell expressed concern about the need for assistance
     for selectors when reviewing contracts for data purchase and
     suggested that checklists of "Things to watch for",
     "Questions to ask" be made available. It was agreed that
     this is a question best addressed by the CMC sub-group on
     electronic resources.

4.   CANSIM/EPAS
     The order for the EPAS software is being placed.  Doug
     Morton will contact C. Leowski of EPAS to  let him know.

5.   Census and GSS data
     5.1  Inventory      
     5.2  Description   
     Detailed descriptions of the Census data remain elusive.
     5.3  Acquisition    
     Albert Kemp and Debbie Tytko met with Jan Willwerth to get
     details of the procedures for downloading the Census data
     from Toronto.  Albert reported that it should be little
     trouble to set up an automated procedure.  He also pointed
     out that due to the storage problem, only one 7Meg file was
     downloaded.

     5.4  Census Geographic Data    
     R. Pinnell reported that he is purchasing the Street Network
     files from mapInfo.

6.   User Interface
     
7.   Data Storage
     Bill Oldfield reported that Mike Ridley will be meeting with
     people from DCS to work out details of provision of data
     storage space.  DCS has agreed to provide the space but need
     advance warning about the amount of space it will take, if
     access is interactive, if it can be archived, and any
     contractual restrictions.