UW Library Electronic Data Service | Library

MINUTES OF THE MEETING, SEPTEMBER 3, 2003

Present: Jack Cooper Susan Moskal (Chair); Sandra Keys; Richard Pinnell; Judy McTaggart (Recorder) Shabiran Rahman

Minutes of the Meeting of June 18, 2003: Approved.

Business Arising:

Item 9, Summer Meeting Schedule. Shabiran noted that because the group did not meet during the summer there was no opportunity to discuss details about the co-op student for the Fall term. Jack reported he would discuss the issue with Bob Hicks and email any details he obtains to the group before the next meeting.

Item 6, Source OECD: Susan noted the money is now available for this product and the order should be finalized soon.

Item 7, EDS Web Page: Susan noted Helen has made some changes to the page and she will follow up to determine what changes still need to be made.

TDR Website Usability: Richard reported he took this issue to TDR. Sandra pointed out that a TUG group of which she is a member should be examining this issue in the near future.

Additional Agenda:

There was no additional agenda.

TDR Operational Management (Richard):

Richard reported TDR met in July. He will email the group a complete update next week.

Richard also noted he is planning on attending the ICPSR/OR bi-annual meeting. The meeting is scheduled over the Thanksgiving weekend and will be held in Ann Arbor, Michigan.

EDS Organisational Review:

There was discussion about how many times the group should meet before Susan retires to ensure that everything that needs to be done is covered. It was noted that decisions that have been made as well as some that still need to be made, are going to affect how the group proceeds. These include:

The decision to close the Government Publications desk
The decision not to replace Susan’s position
The pending decision on the proposed ½ Government Publications position (Shabiran noted a decision on this should be made by the end of the month)

It was pointed out that, in the mean time, interim arrangements for DLI, and dealing with collections issues and the depository program need to be in place when Susan leaves. Discussion ensued and the following proposals were made:

Sandra’s name will be given as the DLI representative

Sandra will be the contact person for DSP; she will go through the weekly checklist

Questions relating to Government Publications cataloguing and collections issues could go to Christy Branston

EDS questions and any data related questions should go to Sandra

Shabiran will stay on as an EDS contact person; however, she will depend on Sandra as the referral person

Other outstanding issues that need to be resolved include:

Identifying anything that has Susan’s name attached (e.g. invoices, web surveys, etc.). Susan will ask about the invoices.

A decision needs to be made about the contracts, surveys, etc. that are kept in the EDS office.

The group decided it should plan on meeting next week and cancel if there are no new developments.

Judy McTaggart

August 4, 2005