Library Flextime Guidelines
Flextime is a work scheduling system that allows individuals to adjust their daily hours of work in accordance with these guidelines without affecting normal pay.
The underlying concept of flextime is that individuals are capable of making responsible judgements about their working hours according to the demands of the job and their personal life.
Guiding Principles
- Adequate staffing must be assured during standard departmental hours
- The nature of the work determines the degree of flexibility possible
- it is understood that certain positions are not suited to flextime
- departmental variations can occur in the application of these guidelines
- Individuals are expected to:
- work 5 days per week, generally Monday to Friday
- report unexpected absences by 9:30 AM at latest
- coordinate and communicate working hours and desired time off with their supervisor and other members of their work group
- Department Heads are expected to:
- document and communicate departmental specific applications
- work with department supervisors on the application of these variations
- under exceptional circumstances, department heads may approve variations to these guidelines
Regulations
Hours of Work
- earliest start time: 7:30 AM
- latest end time: 7:30 PM
- daily maximum: 10 hours per day
- daily minimum: ½ normal work day
Eating Periods
- at least a 30 minute lunch break is required if working more than 5 consecutive hours as per Employment Standards Act
- individuals choosing to continue working while eating must still record a 30 minute eating break
Recording Time Worked
- time worked is recorded in 4 week cycles
- an individual is paid to work a designated number of hours each cycle; however, an individual has the flexibility to work more or fewer hours (plus or minus)
- plus or minus hours are carried forward to the next cycle:
- maximum plus hours:15
- maximum minus hours: 10
- credit the following as a normal day worked:
- Bereavement leave
- Business travel
- Emergency leave
- Paid holidays
- Sick leave
- University holidays
- Vacation day
Note:
• ½ day of vacation can be used in addition to hours worked, up to the daily maximum of 10 hours
• ½ day of vacation can be used to cover the daily minimum when taking a full day off work, maximum of 2 times per cycle
- record a Flex (maximum of 2 times per cycle) if:
- you work less than the daily minimum
- you take a full day off without using any vacation credits
Director, Organizational Services
June 3, 2010
