Present: Marlene Laurence, Wish Leonard, Maureen McCormack, Doug Morton, Shabiran Rahman, Susan Routliffe (Chair), Jackie Stapleton, Mary Stanley, Linda Teather (Recorder)

Absent: Susan Moskal

1. Minutes of the previous meeting
   The minutes of the meeting of May 2, 2000 were approved with several minor corrections. Jackie will make the changes and send the minutes to Library staff.

2. Evaluation of meetings
   Rather than spending time at the meeting reviewing ISMC members' comments on the "Evaluation of ISMC Meetings" form, it was agreed that it would be more effective for one person to compile the responses and identify any weak areas needing improvement. This will be discussed at a future meeting.

   ACTION: Wish agreed to undertake this task. All ISMC members should give Wish their completed forms within the next day or two.

3. Text of sign re Appropriate use of public workstations
   Various wording options for a sign to be posted in the public workstation areas of the libraries were discussed.

   The group agreed that:

   • the heading should be "Use of Public Workstations"
   • there should be a very brief statement indicating that the workstations are primarily for educational use, two specific bulleted items regarding respecting others' rights and ethical behaviour, and references to UW's statement on the use of computing resources and policy 33 for more information
   • the sign should include the Library logo and be larger than 8 1/2 by 11 in size

   ACTION: Jackie and Marlene will draft wording for ISMC members to review. Mary will ask Linda Hastings to mock up a sign once the wording has been settled.

4. ISR/Systems relationship report
   Discussion focused on how to move forward with the ISR/Systems recommendations and be seen to be taking action. The starting point was a proposal put forward by Maureen which would focus first on recommendation 1.3 [Develop a process within ISR for collecting, discussing and assigning departmental priority to requests requiring broader discussion] and turn the responsibility for practical action over to a small ISR group. Discussion included:
   • how to ensure that both ISMC and IRMC needs are represented
   • how to identify general principles for priorities
   • how to clarify which types of requests can go direct to Systems and which need ISR review first
   • how other recommendations might overlap with 1.3

   It was agreed to begin with recommendation 1.3, recognizing that action on this one would imply some action on other recommendations as well. A small working group will be set up (one person from Porter and one from Davis ISR) after terms of reference have been drafted by ISMC. The ISR Training Committee's terms of reference could be used as a model. Preference was for the working group to be a subgroup of ISMC.

   Responsibilities of the working group will include:

   • Developing a mechanism for receiving requests for Systems support
   • Developing guiding principles for assigning priorities [an initial task]
   • Collecting requests
   • Assigning departmental priorities based on the guiding principles
   • Consulting with Systems and re-prioritizing based on Systems input
   • Working with Systems to determine how requests are to be submitted [an initial task]
   • Establishing a mechanism for communicating to ISR staff information about requests and priorities assigned
   • Communicating priorities and working with Systems to establish reasonable time frames, considering the Library-wide demands for Systems support and other Systems projects
   • Providing ongoing overall communication between ISR and Systems
   • Obtaining ISR approval for the procedures and guidelines developed [an initial task]

   ACTION: Susan will draft terms of reference for ISMC's review. Susan will discuss the issues concerning IRMC with Joan. A report of this discussion will be given at the ISR meeting on Friday, via email if the meeting is cancelled. Linda will rep ort to Systems.

   Further discussion of the recommendations will be on the agenda of future ISMC meetings.

5. Next Meeting
   The next meeting is scheduled for May 23, 2000 at 1:30 p.m. in Porter 407 [meeting was subsequently postponed to May 30].