Information Services Management Committee

Minutes of the Meeting of September 25, 2001
1:30-3:30 P.M.
Davis Conference Room

Present:  Marlene Laurence, Wish Leonard, Maureen McCormack, Doug Morton, Susan Moskal, Susan Routliffe (Chair), Linda Teather, Rose Koebel (Recorder)

Guests: Susan Bellingham, Richard Pinnell

Regrets:  Shabiran Rahman, Mary Stanley

1. Minutes of Previous Meeting

   The minutes of the September 18, 2001 meeting were approved with changes.

2. Review of Statistics Table

   The Committee continued to fill in the latest version of the table, which Maureen had updated to include the changes discussed last week.  Further action is required as follows:

   • Susan R. and Maureen will approach Janet Wason for clarification of the breakdown of the types of questions she includes in the statistics for the Adaptive Technology Centre. 
   • Maureen will complete the Distance Ed and Library Instruction categories with Judy McTaggart, and Margaret Aquan-Yuen, respectively.
   • Maureen will ask Cheryl for the status of the Word version of the table.

   External reports the Library currently supplies statistics for were discussed.  The Library provides CARL and ARL the following:
   1. The number of library presentations to groups.
   2. The number of total participants in group presentations.
   3. The number of reference transactions.

   The Committee completed the table (with the exception of Distance Ed and Library Instruction), but earmarked the following issues or questions for future discussion:
   • Consistency must be ensured when counting or recording consultations.
   • What happens to the data for the Adaptive Technology Centre after it is entered on MIS?  (What is the data being grouped with?)
   • Consultations are added to reference questions, but not every consultation is necessarily a reference question.

   In preparation for moving on to the next stage of the discussion on statistics, Susan R. compiled four groups of questions for the Committee to review.  Future steps will include:
   • inviting Amos Lakos to meet with ISMC
   • putting the questions Susan R. compiled to ISR, probably during a departmental meeting

   The Committee may not get back to its discussion on the review of statistics for several weeks.  Although Maureen’s term on ISMC will end shortly, she will continue to join the Committee for future discussions on this topic.

3. Business Arising:  Laptop Readiness

   Tomorrow’s issue of news @ your library will contain an article about laptop connectivity in the Library.  Doug gave Esther the Web version of the instructions, which will be linked on the Library’s top page, under About the Library.  Susan R. will talk to Mary about possibly adding it to Help.  Maureen will ensure the signs Doug brought today are posted at the laptop locations.