Present: Helena Calogeridis, Judy McTaggart, Doug Morton, Sue Moskal, Jim Parrott, Richard Pinnell, Susan Routliffe (Chair), Mary Stanley, Linda Teather, Melanie Watkins, Rose Koebel (Recorder)
Guest: Michele Laing
The minutes of the meeting of January 8, 2002 were approved with changes.
The Committee reviewed the Project Charter for a Virtual Reference Feasibility Study at the University of Waterloo, which includes the modifications suggested at last week’s meeting. An additional project deliverable, which makes specific reference to client need, was proposed. This led to a discussion on assessing user needs. Although the scope of the project does not include surveying clients at this point, it was agreed that consulting with others be considered if there appears to be a definite need to do so. The Committee will decide how to manage this change if it arises. When the wording of the additional deliverable is finalized, Susan will add it. The discussion on how to share the charter with others was deferred to next week’s meeting.
Work Breakdown Structure
Linda had compiled the work breakdown activities she received from committee members and distributed the first draft prior to today’s meeting. As each set of tasks was reviewed, it became clear that there may be some overlap. The Committee suggested that rather than focusing on the deliverables, we focus on the activities that overlap, and assign like activities to the same people. ISMC will finish reviewing the tasks associated with deliverables 10, 11 and 12 (Doug and Jim) at the next meeting.
The Committee found Linda’s document to be an effective way of presenting the work breakdown structure. She agreed to continue working on it using Microsoft Project, and will incorporate the changes discussed at today’s meeting.