Present: Helena Calogeridis, Judy McTaggart, Doug Morton, Sue Moskal, Jim Parrott, Richard Pinnell, Susan Routliffe (Chair), Mary Stanley, Melanie Watkins, Rose Koebel (Recorder)
Regrets: Linda Teather
The minutes of the meeting of June 11, 2002 were approved with changes.
VR pages: Doug indicated that the Virtual Reference Implementation Group now has a web page on the Library Staff Web. ISMC suggested that Doug, being the Chair of this group, decide who should have write permissions for these pages.
ISMC pages: Doug explained that Marina had approached him about the number of people who currently have write permissions enabling them to edit files on the ISMC website. The Committee agreed that the only staff members who should have editing privileges are Cheryl Kieswetter, Rose Koebel and the Web Operational Management Group. Doug will convey this to Marina.
Helena suggested that the group provide a means of communicating current system problems to virtual reference service providers on an as-needed basis, with an archive on the Staff Web. Rather than creating a separate email alias for this purpose, messages will be sent to ISR, Richard Pinnell, Samantha Gibbon, Amy Chan, Agnes Kayko, and Tim Ireland.
In addition, the group is planning to issue occasional information updates, with things like hints and tips, to the service providers.
Committee members discussed whether they wished to continue receiving all of the incoming questions sent to Ask Us/Tell Us. Some felt that they didn’t need to see these messages any longer, some members did. Susan will ask Charles to create a new alias to include only those members who were interested in seeing the questions: Helena, Sue, Richard, Judy, Doug, and Susan.
The following members (as appointed by ISMC) of the public workstation review team were confirmed:
Linda has scheduled the first meeting on July 10, 2002.
Mary reviewed the last fyi publication, which was produced in Fall 2000. As ISMC contributed ideas for the content of this publication, of which very few printed copies remain, Mary wanted to know whether we should consider an updated version. Recent experience has shown that students found this issue of fyi “useful, light reading”, and that there would be opportunities to distribute such a publication at campus events such as faculty sessions and Student Life 101. Mary proposed a scaled-down version of the current fyi, with an alternate title, with content that does not become dated too quickly.
ISMC felt that a similar publication aimed at undergrads would have relevance for fall orientation. Ideas for the new publication include:
The Committee reviewed the evaluation form last used and considered how to approach a review of its meetings this time around. As the membership had changed since the last review, Susan asked whether we should continue using this form, or something less formal. It was decided to proceed with the form, with several modifications. Susan will have the form revised to include today’s suggestions and sent out soon as possible. Committee members will complete and send their forms to Cheryl, who will be asked to compile the responses by next week’s meeting.
Several members observed that it would be useful for other committees to undertake a periodic evaluation of their meetings as well.
The following topics were identified as those discussed and completed since the first meeting of the current membership:
The Committee identified topics for upcoming discussion as follows:
Susan reminded the Committee that ISMC usually does not meet when she is away. Due to summer vacation schedules, it was agreed to suspend meetings for July and August.