Virtual Reference (Draft 3 - Jan. 23/02)

Project Start: 
Project Finish: 		 Mon 02-01-28 
Fri 02-04-05 

Tasks
  

ID
Task Name
 Duration Start Finish Resource Names % Complete
1
1. Prepare definition of Virtual Reference
 25 days Mon 02-01-28 Fri 02-03-01 Susan 0%
2
Conduct research
 20 days Mon 02-01-28 Fri 02-02-22   0%
3
Find explanations, read & evaluate, synthesize
 20 days Mon 02-01-28 Fri 02-02-22   0%
4
Write UW definition
 5 days Mon 02-02-25 Fri 02-03-01   0%
5            
6
2. Prepare an explanation of why we are considering Virtual Reference
 25 days Mon 02-01-28 Fri 02-03-01 Helena 0%
7
Research
 20 days Mon 02-01-28 Fri 02-02-22   0%
8
Identify user needs
 20 days Mon 02-01-28 Fri 02-02-22   0%
9
Consult information service staff
 20 days Mon 02-01-28 Fri 02-02-22   0%
10
Review user statistics
 20 days Mon 02-01-28 Fri 02-02-22   0%
11
List assumptions
 20 days Mon 02-01-28 Fri 02-02-22   0%
12
Conduct literature review
 20 days Mon 02-01-28 Fri 02-02-22   0%
13
Review Library's Mission Statement
 20 days Mon 02-01-28 Fri 02-02-22   0%
14
Identify advantages of VR
 20 days Mon 02-01-28 Fri 02-02-22   0%
15
Conduct literature review
 20 days Mon 02-01-28 Fri 02-02-22   0%
16
Write statement
 5 days Mon 02-02-25 Fri 02-03-01   0%
17            
18
3. Determine potential impact of VR on Library services, staff & patrons
 25 days Mon 02-01-28 Fri 02-03-01 Sue,Judy,Mary,Melanie 0%
19
Research
 20 days Mon 02-01-28 Fri 02-02-22   0%
20
Literature search
 20 days Mon 02-01-28 Fri 02-02-22   0%
21
Search listservs
 20 days Mon 02-01-28 Fri 02-02-22   0%
22
Search internet
 20 days Mon 02-01-28 Fri 02-02-22   0%
23
Search journal indexes
 20 days Mon 02-01-28 Fri 02-02-22   0%
24
Conduct interviews (telephone, email or visits to other sites)
 20 days Mon 02-01-28 Fri 02-02-22   0%
25
Local research
 20 days Mon 02-01-28 Fri 02-02-22   0%
26
Identify service impact
 20 days Mon 02-01-28 Fri 02-02-22   0%
27
Determine service points to be considered
 20 days Mon 02-01-28 Fri 02-02-22   0%
28
Examine specific activities
 20 days Mon 02-01-28 Fri 02-02-22   0%
29
Identify patron impact
 20 days Mon 02-01-28 Fri 02-02-22   0%
30
Analyze local data
 20 days Mon 02-01-28 Fri 02-02-22   0%
31
Retrieve local surveys
 20 days Mon 02-01-28 Fri 02-02-22   0%
32
Identify staff impact
 20 days Mon 02-01-28 Fri 02-02-22   0%
33
Work survey analysis
 20 days Mon 02-01-28 Fri 02-02-22   0%
34
Identify workload issues
 20 days Mon 02-01-28 Fri 02-02-22   0%
35
Examine staff commitments
 20 days Mon 02-01-28 Fri 02-02-22   0%
36
Determine staff receptivity
 20 days Mon 02-01-28 Fri 02-02-22   0%
37
Informal discussions
 20 days Mon 02-01-28 Fri 02-02-22   0%
38
Synthesize results of research
 5 days Mon 02-02-25 Fri 02-03-01   0%
39
Write
 5 days Mon 02-02-25 Fri 02-03-01   0%
40            
41
4. Identify stakeholders (who & nature of stake)
 20 days Mon 02-01-28 Fri 02-02-22 Richard 0%
42            
43
5. Prepare an environmental scan
 24 days Tue 02-01-29 Fri 02-03-01 ISMC 0%
44
Determine elements that need to be considered
 4 days Tue 02-01-29 Fri 02-02-01   0%
45
Brainstorm to identify elements
 1 day Tue 02-01-29 Tue 02-01-29   0%
46
Complete a critical analysis
 3 days Wed 02-01-30 Fri 02-02-01   0%
47
Evaluate results
 3 days Wed 02-01-30 Fri 02-02-01   0%
48
Conduct research
 15 days Mon 02-02-04 Fri 02-02-22   0%
49
Identify information resources needed for the scan
 1 day Mon 02-02-04 Mon 02-02-04   0%
50
Collect information needed
 15 days Mon 02-02-04 Fri 02-02-22   0%
51
Write up results
 5 days Mon 02-02-25 Fri 02-03-01   0%
52            
53
6. Identify staff & resource needs
 25 days Mon 02-01-28 Fri 02-03-01 Sue,Judy,Mary,Melanie 0%
54
Research other institutions
 20 days Mon 02-01-28 Fri 02-02-22   0%
55
Determine which institutions to contact
 20 days Mon 02-01-28 Fri 02-02-22   0%
56
Determine what to ask
 20 days Mon 02-01-28 Fri 02-02-22   0%
57
Identify staffing questions
 20 days Mon 02-01-28 Fri 02-02-22   0%
58
Identify resource questions
 20 days Mon 02-01-28 Fri 02-02-22   0%
59
Decide how we will make contact
 20 days Mon 02-01-28 Fri 02-02-22   0%
60
Contact the institutions
 20 days Mon 02-01-28 Fri 02-02-22   0%
61
Consult with appropriate UW library staff
 20 days Mon 02-01-28 Fri 02-02-22   0%
62
Collect info re current staffing & resource needs of AskUs/TellUs service
 20 days Mon 02-01-28 Fri 02-02-22   0%
63
Determine who to contact
 20 days Mon 02-01-28 Fri 02-02-22   0%
64
Determine what information is required
 20 days Mon 02-01-28 Fri 02-02-22   0%
65
Identify current staffing information required
 20 days Mon 02-01-28 Fri 02-02-22   0%
66
Identify statistical information required
 20 days Mon 02-01-28 Fri 02-02-22   0%
67
Identify information required about resource needs
 20 days Mon 02-01-28 Fri 02-02-22   0%
68
Contact staff
 20 days Mon 02-01-28 Fri 02-02-22   0%
69
Identify technical issues associated with certain information resources
 20 days Mon 02-01-28 Fri 02-02-22   0%
70
Decide who to contact
 20 days Mon 02-01-28 Fri 02-02-22   0%
71
Decide what information to request
 20 days Mon 02-01-28 Fri 02-02-22   0%
72
Contact staff
 20 days Mon 02-01-28 Fri 02-02-22   0%
73
Assistance with formulating questions to ask of other institutions
 20 days Mon 02-01-28 Fri 02-02-22   0%
74
Gather information together & write
 5 days Mon 02-02-25 Fri 02-03-01   0%
75            
76
7. Prepare cost estimates for hardware, software, furnishings & equipment
 25 days Mon 02-01-28 Fri 02-03-01 Michele,Doug,Linda 0%
77
Prepare Software cost estimates
 25 days Mon 02-01-28 Fri 02-03-01   0%
78
Identify software options
 15 days Mon 02-01-28 Fri 02-02-15   0%
79
Research available software
 15 days Mon 02-01-28 Fri 02-02-15   0%
80
Evaluate software
 15 days Mon 02-01-28 Fri 02-02-15   0%
81
Identify best options for UW
 15 days Mon 02-01-28 Fri 02-02-15   0%
82
Document selected options
 15 days Mon 02-01-28 Fri 02-02-15   0%
83
Determine costs for each software option selected
 5 days Mon 02-02-18 Fri 02-02-22   0%
84
Determine access level, # of licences, etc. required
 5 days Mon 02-02-18 Fri 02-02-22   0%
85
Contact vendors for costing information
 5 days Mon 02-02-18 Fri 02-02-22   0%
86
Evaluate vendors' quotes
 5 days Mon 02-02-18 Fri 02-02-22   0%
87
Document cost information
 5 days Mon 02-02-25 Fri 02-03-01   0%
88
Prepare Hardware cost estimates
 25 days Mon 02-01-28 Fri 02-03-01   0%
89
Identify hardware requirements
 15 days Mon 02-01-28 Fri 02-02-15   0%
90
Obtain vendors' technical specs for selected s/w options
 15 days Mon 02-01-28 Fri 02-02-15   0%
91
Evaluate specs
 15 days Mon 02-01-28 Fri 02-02-15   0%
92
Document hardware requirements for each option
 15 days Mon 02-01-28 Fri 02-02-15   0%
93
Determine hardware costs for each software option
 5 days Mon 02-02-18 Fri 02-02-22   0%
94
Review hardware requirements with Systems
 5 days Mon 02-02-18 Fri 02-02-22   0%
95
Obtain costs from Systems
 5 days Mon 02-02-18 Fri 02-02-22   0%
96
Document cost information
 5 days Mon 02-02-25 Fri 02-03-01   0%
97
Prepare Furnishings & equipment cost estimates
 25 days Mon 02-01-28 Fri 02-03-01   0%
98
Identify requirements for furnishings & equipment
 15 days Mon 02-01-28 Fri 02-02-15   0%
99
Research physical set-up options
 15 days Mon 02-01-28 Fri 02-02-15   0%
100
Evaluate options
 15 days Mon 02-01-28 Fri 02-02-15   0%
101
Identify best option(s) for UW
 15 days Mon 02-01-28 Fri 02-02-15   0%
102
Document requirements
 15 days Mon 02-01-28 Fri 02-02-15   0%
103
Determine costs for furnishings & equipment
 5 days Mon 02-02-18 Fri 02-02-22   0%
104
Review requirements with Facilities
 5 days Mon 02-02-18 Fri 02-02-22   0%
105
Obtain cost estimates from Facilities
 5 days Mon 02-02-18 Fri 02-02-22   0%
106
Document cost information
 5 days Mon 02-02-25 Fri 02-03-01   0%
107            
108
8. Prepare a list of risks and risk probabilities
 25 days Mon 02-01-28 Fri 02-03-01 Doug,Richard 0%
109
Research
 15 days Mon 02-01-28 Fri 02-02-15   0%
110
Identify risk areas
 15 days Mon 02-01-28 Fri 02-02-15   0%
111
Review Project Charter document
 15 days Mon 02-01-28 Fri 02-02-15   0%
112
Review table of primary areas of project risk (p. 4 of Project Management binder)
 15 days Mon 02-01-28 Fri 02-02-15   0%
113
Conduct VR literature review
 15 days Mon 02-01-28 Fri 02-02-15   0%
114
Compile list of risks (areas)
 15 days Mon 02-01-28 Fri 02-02-15   0%
115
Estimate potential impact of each risk
 15 days Mon 02-01-28 Fri 02-02-15   0%
116
Estimate probability of each risk
 15 days Mon 02-01-28 Fri 02-02-15   0%
117
Perform risk analysis for each risk
 5 days Mon 02-02-18 Fri 02-02-22   0%
118
Determine possible responses for each risk
 5 days Mon 02-02-18 Fri 02-02-22   0%
119
Assign response(s) for each risk
 5 days Mon 02-02-18 Fri 02-02-22   0%
120
Write report
 5 days Mon 02-02-25 Fri 02-03-01   0%
121            
122
9. Explain issues associated & implications of issues
 10 days Mon 02-03-04 Fri 02-03-15 Jim 0%
123
Research
 5 days Mon 02-03-04 Fri 02-03-08   0%
124
Review documentation created for the foregoing deliverables
 5 days Mon 02-03-04 Fri 02-03-08   0%
125
Identify issues associated with the foregoing deliverables
 5 days Mon 02-03-04 Fri 02-03-08   0%
126
Determine an explanation of those issues
 5 days Mon 02-03-04 Fri 02-03-08   0%
127
Determine the implications for each of the issues
 5 days Mon 02-03-04 Fri 02-03-08   0%
128
Write report 
 5 days Mon 02-03-11 Fri 02-03-15   0%
129            
130
10. Prepare recommendation, with rationale
 5 days Mon 02-03-18 Fri 02-03-22 ISMC 0%
131
Arrive at final recommendation
 4 days Mon 02-03-18 Thu 02-03-21   0%
132
Determine criteria for a go/no go decision and assign weights
 4 days Mon 02-03-18 Thu 02-03-21   0%
133
Collect 'values' for the criteria
 4 days Mon 02-03-18 Thu 02-03-21   0%
134
Write up
 1 day Fri 02-03-22 Fri 02-03-22   0%
135            
136
11. List next steps & associated time frames
 6 days Mon 02-03-18 Mon 02-03-25 ISMC 0%
137
Determine steps
 5 days Mon 02-03-18 Fri 02-03-22   0%
138
Research steps - time, costs
 5 days Mon 02-03-18 Fri 02-03-22   0%
139
Write up
 1 day Mon 02-03-25 Mon 02-03-25   0%
140            
141
12. Write final report
 10 days Mon 02-03-25 Fri 02-04-05 Susan 0%