Present: Margaret Aquan-Yuen; Christy Branston; Marian Davies; Jane Forgay; Christine Jewell; Judy McTaggart (Recorder); Shabiran Rahman (Facilitator); Carol Steele; Baiba Turner; Marina Wan;
Regrets: Rachel Caldwell; Helena Calogeridis; Sandra Keys; Erin Murphy; Janet Wason
Guest: Ingrid Kremer (Cataloguing Dept.)
1. Around the Table:
Shabiran welcomed Ingrid and Baiba. She noted Baiba is now on the ISR alias and will be joining all future Department meetings.
Carol said the selectors should continue to send orders to her so the budget can be spent.
Jane reported there has been an increase in the number of History sessions she has been asked to give. She reminded everyone that that is a considerable amount of information for the courses on her History webpage and to check there when helping students at the Information desk.
Marina reported the second draft of the home page review will be sent by email shortly. Also, she will be attending a Usability Studies workshop on February 11 at the U. of T. along with Marian, Sandra and Helena.
Baiba has posted her desk schedule on the wall in her office so that she can be contacted easily. She also said that, in the future, she will be happy to keep an eye on the desk at 9 a.m. as she usually arrives early.
Shabiran reported there is a possibility that Alice’s position may not be filled. Helena and Shabiran have submitted a proposal to Susan Routliffe and they are waiting to hear back. She also noted performance review time is at hand and asked those whom she will be reviewing to send your notes and give it to her by February 1.
2. Porter Info Desk Staffing Pilot Project:
Judy and Marian presented details of the proposed desk staffing pilot and asked for feedback. It is proposed that, during the hours of 10:00 a.m. – 5:00 p.m., only one person is scheduled at the desk. A desk partner will be on call and available to come to the desk as needed. Beepers will be used to call the back up person. The pilot will run from February 7 to the end of term and separate statistics will be kept. After discussion, the group agreed we should try this staffing arrangement and discuss how it is going at the next ISR meeting.
3. Minutes of the Meeting of December 3, 2004: The minutes were approved with the following correction:
Around the Table; last paragraph should read “ Marina reported the first draft of the e-reference report is finished….”
4. Business Arising:
From Previous Business Arising:
First bullet: Carol checked with Charles Woods and Michele’s name has been removed from the email alias and the “Bcc” line in the e-mail responses.
Third bullet: Jonathan Morgan has been trained for e-reference.
Item 6, Around the table: Marian has followed up on the signs for the printers. We are still waiting.
Jane asked if it is possible to have the floor number that an item is located on indicated on the catalogue record. There was discussion and it was agreed this question needs to be followed up on.
5. Planning for the Sixth Decade: (Shabiran)
Shabiran reported that the Library managers are preparing a draft for the
Sixth Decade Report and are seeking input from all areas of the Library. She
asked the group to brainstorm on these questions: a) what are the responsibilities
and tasks essential to the unit (Library)? b) what support does the unit provide
to the academic enterprise? Shabiran will take the feedback to the Library
managers. She noted this issue will be revisited at the next ISR meeting and
she should have a draft from the managers by that time.
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