Present: Laura Briggs, Morag Coyne, Anne Fullerton, Doug Morton, Sasa Mrsa, Jonathan Morgan (Recorder), Jim Parrott (Facilitator), Dan Sich, Carol Stephenson

1. Ordering Titles from NetLibrary (Jim Parrot & Debbie Tytko)
   
   Jim Parrott and Debbie Tytko gave a presentation to Davis and Porter ISR
   Departments on procedure for ordering e-books from NetLibrary at url: http://extranet.netlibrary.com/titleselect/
   
   
2. Approval of the Minutes of the Previous meeting on June 3, 2005
   
   With the exception of some formatting and a spelling error, they were approved.
   
   
3. Business Arising from Minutes
   
   Signage :
   Morag thanked everyone for their comments relating to the suggested signage in the “silent study” area. The two final versions under discussion were:
   “Silent Study Area” & “Silent Study”. Jim suggested the phraseology, “Silent Area”. After further discussion it was decided that Morag would have 10 signs printed saying “Silent Area” .They would be posted around the perimeter of the silent study area so as to be visible to students from every direction.
   
   Anne mentioned that consistent signage is being looked at for the library. A standard framing format and overall costs are being investigated.
   
   
4. Additional Agenda
   
   None.
   
   
5. Morag’s Work in the University Map Library
   
   Morag discussed her time spent as a reference librarian at the University Map library (4 hours per week), including the training she received. She noted that reference questions asked and solved at the map library are much more lengthy than the ones she has received at Davis, due to the wide range of mapping and data resources and the need to teach patrons how to use GIS software, usually from scratch.
   
   Part of the challenge of providing reference service at UML is deciding how far to take the reference interview. Increasing numbers of non-environmental studies students are visiting the library for its GIS software and digital data, and they usually need to be taught GIS software basics. Students may have unrealistic expectations of what they can obtain from UML - and there are students with basic GIS skills who want to perform advanced analysis. There is little support for GIS as a multipurpose tool outside of Environmental Studies. How far should the UML staff go in providing GIS support to these patrons? There is a balance of providing good service to patrons, yet saying no to certain requests.
   
   Other challenges include the cost of buying digital data, and policing data licensing agreements to ensure that only members of the UW community use the digital data.
   
   Morag also highlighted the work of Agnes Zientarska-Kayko and Eva Dodsworth, who provide library workshops and classroom instruction to undergraduate and graduate classes across a range of disciplines (e.g. geography, environmental studies, earth science, planning, civil engineering, architecture, biology). Ninety percent of these workshops are held for specific courses, and Eva and Agnes are also responsible for library outreach, preparing instructional material, and keeping instructional statistics, not to mention their regular duties.
   
   
6. Davis General and Reference funds (Laura; information & discussion)
   
   Laura has managed the Davis General and Reference funds since June 2004 and asked if anyone was interested in taking over the funds (everyone declined).
   
   Laura asked that if anyone is requesting a purchase from either fund that the cost is “looked up” before submitting. This will save Laura the time and aggravation of looking up individual costs for resources.
   
   
7. Nature (the journal) – Retention in Various Formats (Jim; discussion and consensus)
   
   Preamble:
   Susan says: The overall objective for all titles is to get rid of all print copies whenever we have an electronic copy for which we have perpetual access and which adequately replicates the print. If a title is held in the Annex and is available electronically, we’d get rid of the Annex copy (or copies). There will be nothing in the TUG agreement to prevent us from keeping print on our campus shelves but since we also have a space problem here, we need to weed whenever we can. If, however, there’s good reason to keep print, then we will.
   
   Davis Librarians recommended that TUG libraries keep 1 complete archival print copy of Nature to cover the minimum online coverage at any one institution. This ensures that all patrons (even community users and alumni) will have continued access to this journal since these patrons do not have copying privileges from online journals at other TUG institutions.
   
   Guelph has the most complete print holdings and could be used as the basis of the print archival copy. Waterloo has volume 1 in microform and may also have other paper copies to fill in the pre-online collection gaps.
   
   Because Davis Librarians suspect that Nature online is incomplete, TUG libraries should keep 1 current print subscription and not discard last TUG copy of the print until a content analysis can be done on the current collection and the recently purchased archival collection (currently goes back to 1980, will go back to 1950). Laura Briggs has volunteered to do the content analysis ASAP.
   
   The microform copies were not thought to be of value except for volume 1 (mentioned above)
   
   
8. Information Commons & the Info Desk – A Discussion (all)
   
   It was agreed a discussion about the Information Commons & the Info Desk would be put off until next meeting.
   
   
9. Round the Table
   
   No items were discussed.
   
   Meeting adjourned at 12:00.