Davis ISR Meeting
Davis Library Conference Room
July 15, 2005-07-26
10:00-12:00
Present: Laura Briggs, Morag Coyne, Anne Fullerton, Doug
Morton, Sasa Mrsa, Jonathan Morgan, Connie Pantic (Recorder), Jim Parrott
(Facilitator), Dan Sich, Jackie Stapleton, Carol Stephenson
- Approval of Minutes of Previous meeting
Both Jim Parrott and Carol Stephenson had their names misspelled.
- Business Arising
Jim Parrott will be talking to Susan Routliffe regarding the decision on
keeping archival material.
Silent study area signs have been made up as well as the other signs directing
people to the conference room etc.
- Additional Agenda
None
- Silent Study Carrels – update and decisions (Anne)
Three prototypes of carrels were brought in, and students were asked to
fill out questionnaires and were asked to vote on their favourites. The
students voted on wanting comfortable chairs, good lighting and larger
study surface, they were not concerned about the carpeting. Various aspects
were taken into account. The students input as well as cost were part of
the decision. A meeting is scheduled with the manufacturer for August 3rd;
he has guaranteed delivery for the 3rd week in September. Money available
for this project is $150,000.00; some things still have to be resolved.
The electrical grid needs to be figured out and put in place, various carrel
configurations were discussed and a final plan needs to be set up, as well
as a decision on which chairs to purchase still has to be made. A meeting
will be set up with Marianne Peerboom from Plant Ops to finalize the plan;
there is concern in regards to possible delays with electrical installation
and carpeting.
- Relocating University Calendars (Connie)
The relocating of the University Calendars from the old Reference Office
(soon to be Jennifer Haas office) was discussed. This discussion led to
a number of ideas and concerns, one being the high volume of traffic in
Library Office (Rose Koebel’s office). The following proposal was
drawn up:
The goal of this project is to create:
A more private workspace for Rose Koebel, especially since she works on
confidential material that is easily viewed in her current desk configuration.
Reduce the amount of traffic and noise in the Davis Library Office area.
A more inviting area for guests waiting to see Davis staff and Faye Abrams
for OCUL.
A central area for Davis staff to gather printouts, scan materials, pick-up
mail, and obtain other reference, instruction or collection materials.
Overview of changes:
The equipment and mail shelves from the Library Office to be moved to 1546A
(Sasa Mrsa’s office). Sasa Mrsa to be moved to 1553 (formerly Morag
Coyne’s office).Room 1564A now becomes the Davis ISR workroom.
The Library Office area is reconfigured. A detailed floor plan of this
is available from Connie Pantic. It involves realigning Rose Koebel’s
desk against the mail shelf wall.
Detail of changes:
A detailed floor plan of 1546A is available from Connie Pantic.
The room will hold:
The black & white printer, colour printer, and scanner station
The shelves from 1554 which will be used to store materials used for reference,
instruction or collection work for half of the shelving. The other half
could be used as the mail shelves to replace the existing mail shelves
in Rose Koebel’s office.
A 4’ x 2.6’ table from Rose Koebel’s office to act as
a mail sorting station.
Type writer on moveable unit.
A detailed floor plan of Library Office has been created by Connie Pantic.
This area will contain:
Rose Koebel’s desk and equipment.
One large black filing cabinet (unused from room 1554).
Fax machine.
One small filing cabinet housing materials from Linda Hastings.
Wood credenza.
3 chairs (2 presently sitting unused in hallway in front of Faye Abrams
office, the other sitting in Library Office).
3’ x 1’ low shelf.
Plan
The goal is to handle this reconfiguration before mid-September (preferably
sooner).
Library Systems will need to confirm that the printers can be moved.
Library Systems will handle moves/setup of printers, scanning station,
Sasa Mrsa’s computer move.
Library Facilities will handle the physical equipment moves.
The desk, table and chairs in Sasa Mrsa’s office are not needed (surplus?).
- Reference Collection – Anne Fullerton
Plans for the Reference Collection was to have all low shelving. Completion
of the weeding of the Reference Collection is now underway in order to
facilitate this. Selectors were encouraged to review their call number
areas and reassign locations (annex, or stacks). Once selectors have completed
this they can contact Anne Naese to see about shifting. Some problems in
regards to weeding were discussed; possible lack of money to order new
electronic editions of reference collection, as well as the CSA standards
(and the like) will not be going live by the end of the year, meaning we
will still need to house them all in our collection. The collection can
be shifted so each shelf is 80 – 90% full. The remaining 3 tall shelves
in the Reference area will be replaced by low shelves and a plexi glass
wall will divide the Reference area from the silent study area. This will
also create a natural walkway for library staff and others to use.
- Info Commons and Info Desk (how have things been going?)
Info Commons: people have been “hogging” the computers, lots
of recreational searching etc. done.
Info Desk: there has been a drop in statistics.
A discussion followed on how to eliminate the hogging of computers. It
was suggested that a “time out” be put into place. Another
suggestion was to reintroduce roving. As well it was suggested that we
have comment cards for patrons to voice their concerns. Another suggestion
was to hire a co-op student to sit in the info commons area to be available
to help students.
- Around the Table
Dan Sich will be on vacation July 18-22.
Anne Fullerton will be away July 18-29.
Morag Coyne will not be returning to her contract position in UMD. She
will however be working for Faye Abrams till the end of July.
Carol Stephenson will be spending more time in Optometry reconfiguring
the space before the onslaught in September.
Connie Pantic mentioned the new sign directing to the conference room etc.,
it glares, and is up too high to be visible. Also mentioned that the back
shelves were cleared off of redundant material by Carol Stephenson and
Connie Pantic.
Jim Parrott made mention of the fact that his term of office will be done
at the end of July. He will be applying for a study leave in the near future.
Meeting was adjourned at 12:00 noon.