Information Services and Resources, Davis Centre Library
Departmental Meeting
May 20, 2011
Davis Centre Library Conference Room 1568
10:00am - 12:00pm
Minutes
Present: Laura Bredahl, Anne Fullerton, Jennifer Haas (facilitator), Connie Kovac-Hill (recorder), Zsuzsanna Lancsak, Martha Lauzon, Kathy MacDonald, Angela Madden, Doug Morton, Jackie Stapleton, Jonathan Sutherland, Kathy Szigeti
Reaxys Update – Kathy Szigeti
The Reaxys database was demonstrated. It supplants the Crossfire interface to Beilstein and adds Gmelin to our resources for chemistry.
- Approval of the Minutes - The last two sets of minutes were approved.
- Business Arising from the Minutes
- EDS update - Kathy Szigeti
It was agreed to have a Davis representative sit on EDS and Kathy Szigeti volunteered to do this. The need for lists of links to datasets by subject specialists was clarified: EDS is looking for a few choice links or linking to a subject guide, not for a listing all possible datasets.
- Around the Table
- Jackie – Jackie attended the LOEX conference at the beginning of May. She felt the conference was beneficial. The emphasis was on active learning techniques and assessment. Jackie will be implementing some of the suggestions from the conference during a grad course lecture next week.
Working on the Kinesiology retention policy with Ben. He has performed a citation analysis to determine what books are being cited by the Kin faculty.
Jonathan is helping to create a report for Jackie which will identify older books and call number ranges which are currently being used. Jackie was hoping that retention policies could be a future Davis ISR meeting agenda item
Completed Augmented Review for Kinesiology and 2 Collaborative PhD program reviews.
Jackie is busy with consultations this semester.
- Doug – completed an augmented report for Management Science. It is posted.
Proquest migration to Morningstar – still in progress, waiting for some data to be loaded.
Chris reloaded the blog software
The campus wide web redesign project using Drupal is continuing.
ERM – Chris is running a subgroup to investigate requirements/options for replacing the homegrown ERM used by Waterloo but hosted at Guelph.
Doug is planning on retiring within 3 years.
- Kathy M. – Research survey is in the field until June 16, 2011. Last month has been very busy fine-tuning the on-line version. People are responding to it.
Witer Learning Resource Center – It was brought to the Center's attention that an alumnus took out 19 books and has not returned them. The fine owed so far this year is $3,000.
There have been issues with the compact shelving, it is digging grooves into the rails. This is to be repaired soon.
Reviewing of job descriptions – job descriptions for secondments and casual contract positions will be reviewed.
Kathy is going to McMaster to teach and to participate in a workshop on "How to Teach Evidence Based Clinical Practice".
Kathy is working on the Library AODA Committee.
Kathy has a fair amount of consulting with grad students, teaching them how to use the Library.
As well she is going to be teaching in the International Optometry Bridging Program (IOBP) this spring.
ISR Training Committee – the retreat went well. Next year Kathy will be the chair for the Committee.
Drupal – Optometry is in the first wave to move over to Drupal. Peter is working on this move as part of the Faculty of Science migration.
Professional Development – Kathy spent a day in London at a talk given by a librarian from Newfoundland who taught about Evidence Based practice.
Kathy submitted an OLA abstract with Tim.
School of Optometry Continuing Education conference is coming up – Optometrists will be able to book individual sessions to learn how to use alumni clinical resources.
- Connie – Connie will e-mail ISR staff regarding a regular coffee break get together to catch up on everyone's activities.
Connie encouraged people to send orders in. She is also available for projects etc.
- Zsuzsanna – Voyager 8 testing went well, we were asked to participate with Laurier, and University of Guelph. Various Librarians from the United States, Australia, and New Zealand etc. also participated.
ISR Training Committee – the feedback from the retreat was very positive.
Contract Librarian – a one year contract librarian has been hired for Cataloguing. Meredith is a co-op student, who catalogues the new way (using RDA, the way Library School teaches now), but is now forced to learn the old way in order to catalogue for us here at UW. New cataloguing methods should be implemented at UW sometime this year.
RDA workshop – interesting to find out more regarding this for Librarians.
Action (Jennifer): an RDA information session will be arranged for Information desk staff
Porter ISR – they are working on Alternative Desk Scheduling. Judy is working on it. At times the Porter Desk needs more cataloguers on the desk, at other times a librarian is needed. A pilot schedule will be implemented, replacing computers in the cataloging department.
Annex – Zsuzsanna visited the Annex, and found it very interesting. UW is heaviest user of the Annex.
- Martha – Martha is once again on the Noise Committee.
- Laura – Laura has been working on Program Reports for physics since February.
Laura has investigated budget implications of collecting for new programs such as Life Physics. This is a new co-op program with options.
AGM – LAUW is interested in forming a compensation committee.
Outreach – In September Laura did a MATH newsletter to connect with other departments. The purpose was to let them know what things the Library does.
Blogging – Laura blogs tidbits about the Library, new books, etc.
Laura is leaving in October to go to Ecuador for 3 months to work with the Charles Darwin Foundation as a librarian. She will be in charge of getting their cataloguing records updated, as well as providing information literacy for people.
Tim & Laura are working on a video project, it is almost ready to show. Instructional tool has been submitted to OLA for future presentation there.
Nancy & Laura have had a paper accepted about their experience as Scopus ambassadors.
Screen Casting – this is ongoing. Marian has done a lot of work on this.
- Angela – Staffing – David Edwards starts as the new director for the School of Pharmacy on June 1, 2011.
Nancy Waite the Associate Director will be on a 6 month sabbatical.
This is Pharmacy's busy season, Angela has 5 classes.
- Jennifer - ISR will be getting 2 co-op students; one for Collections and one for Library Instruction. Anyone who needs help for Fall Instruction is welcome to submit projects for the students.
Jonathan, Kathy S., Jennifer, and Anne's around the table updates were deferred.
October 7, 2011
