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Information Services and Resources, Davis Centre Library
Departmental Meeting
January 13, 2012
Davis Centre Library Conference Room 1568
10:00am - 12:00pm
Minutes


Present: Laura Bredahl, Gayle Bushell, Anne Fullerton, Jennifer Haas (chair), Connie Kovac-Hill (recorder), Zsuzsanna Lancsak, Doug Morton, Jonathan Sutherland, Kathy Szigeti

Guest: Tim Ireland

  1. Approval of the Minutes
    "Around the Table" – under Zsuzsanna…Vivian started in January and starts her desk training in May.
    Anne: working on "Neuro Science Grad report"
    Jackie: Correct spelling of "Geoff"

  2. Business Arising from the Minutes
     Anne was going to find out regarding Gobi and how other University Libraries deal with Gobi. It seems that UW deals with Gobi differently. Order of books/e-books is up by 15% this past year, but we have the same amount of staff doing the ordering.

  3. Additional Agenda
    Collections – Springer e-books

  4. Screencasting – Laura & Tim
    Tim updated us on Screencasting video. He demonstrated how to find the videos on the UW YouTube.

  5. SharePoint as a file archives – Jonathan
    Jonathan generally does not use SharePoint for archives. Discussion on pros & cons of using SharePoint for archives. Current month budget files will be saved on SharePoint for now as an interim solution while other discussions around archiving take place. Jonathan discussed this topic with Martha, at present there are no space restrictions on SharePoint.
    Action: Leave on SharePoint (Jonathan)
    Doug will take this question to WebOps

  6. Hallway Mirrors
    2 mirrors are considered for the ISR Hallway – Facilities is getting quotes.

  7. Collections – Springer e-books – Jennifer
    We received a Springer e-books offer for $79,000.00 US for the whole Springer package. Springer is working with smaller publishers to add their materials to this package. Jennifer queried selectors if they feel this Springer package is worth the money. There was a discussion on the pros and cons. The consensus is "Yes" it is worth the money.
    It may be a good time to reconsider Davis Reference standing orders to see if we can cancel these to free up money for future, higher priority purchases.
  8. Around the Table
    1. Jennifer – Mark sent out a message about Travel/Professional Development Funding. Everyone is encouraged to think about what their needs are for the year.
      Jennifer is booking meetings for Performance Appraisals. She is also sending out a form to indicate what has happened the past year.
      The 2 new Systems contract staff members have started. The will be working on enhancements to LibQuest and LibWork.
      Planning is underway to set up a new Advisory Group to consider proposed projects that are of a technical nature or would require significant technical support for development and ongoing maintenance.
      Pascal is going to Cornell to talk about the sustainability of ArXiv.
      Library Review – An All staff meeting will be coming up soon.
      Request to be away from campus forms – are now for Business/Conferences etc., not for vacations. Keep receipts etc. for meals et al to be reimbursed..
    2. Kathy S. – will be at ALA and gone for about a week.
    3. Doug – Wilson Databases is moving to EBSCO, everyone is encouraged to try it.
    4. Gayle – meet with Annie regarding the Collection Retention policies and customizing the policies for Davis. She would like to meet individually with selectors to talk about their retention policies.

February 22, 2012