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Information Services and Resources, Davis Centre Library
Departmental Meeting
January 27, 2012
Davis Centre Library Conference Room 1568
10:00am - 12:00pm
Minutes


Present: Laura Bredahl, Gayle Bushell, Jennifer Haas (chair), Connie Kovac-Hill, Zsuzsanna Lancsak, Doug Morton, Jonathan Sutherland

Guest: Marian Davies

  1. Screencasting workflows – Marian Davies
    Marian gave us a demonstration on the Screencasting Workflows.

    1. YouTube uWaterloo Library Playlist
      Navigate to YouTube uWaterloo Library Playlist (http://www.youtube.com/uwaterloo), and open up the grid view (top right hand corner).
      The videos/screencasts in the Library Playlist are in alphabetical order. You can see at a glance the length of time of each one, and how many times it has been viewed.
      You select one, by clicking on it, and then click on the title to see additional features, such as the Interactive Transcript and more detailed statistics.

      Only current videos/screencasts, information that is relevant to our users, should be located in the YouTube uWaterloo Library Playlist.

      Workflow in mounting these has been simplified. Send the following files to Marian Davies in an email:
      * .mp4 (video file)
      * .srt (required for captions)
      * .docx (transcript)
      In addition, the title, description, and keywords for searching should be included in the email. The new video/screencast is uploaded within a few days.

    2. Keeping a Record
      Although out-of-date videos/screencasts should be removed from the YouTube site, a copy of both the .mp4 and transcript is kept in the S Drive, under Projects, Multimedia_Repository.

    3. Training for Screencasting
      Marian Davies is available to provide training for those interested in creating screencasts. The Screencasting Guidelines and Best Practices document is available on SharePoint, under the Dashboard, in the top right hand corner. The technology is becoming easier, and we have an additional tool, a hand held recorder that allows you to record wherever you want; you are no longer tied to the workstation. A good starting point is to turn a PowerPoint presentation into a screencast.

  2. Approval of the Minutes from January 13, 2012
    The minutes were approved with updates sent from Anne via e-mail

  3. Business Arising from the Minutes
    The monies available for ordering is $70,000.00 however we need $81,000.00. Annie is working with the Porter Librarians regarding this.
    Doug says there are a few funds left in the Hallman Foundation. He will let us know what is available. The budget is tight; there has not been much to carry forward.

  4. Additional Agenda
    None
  5. Planning for a Joint Meeting – Jennifer will look into this
  6. Around the Table
    1. Laura – is in the process of writing an article to summarize her time in the Galapagos. She is also preparing to do a presentation for LAUW.
      There is a problem with the cataloguing of series. Further investigation to be done.
      Discussion regarding Primo Central
      Tim & Laura are doing another series of Library videos. She will update us.
    2. Zsuzsanna – will be away next week, traveling to Europe
    3. Jennifer – update on Library Review. Lib Exec. Went over everything, they are now ready to go on to the next step of forming committees to further investigate the Library Review themes. There will be a call for volunteers to sit on the committees.
      The time-line for this to be finished is by the beginning of May. Mark will give us more information at the All Staff Meeting.


February 22, 2012