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Present: Annie Bélanger,  Marian Davies,   Christine Jewell,  Judy McTaggart, Janet Wason, Margaret Yuen, Agnes Zientarska-Kayko (recorder).

1. Approval of the previous Minutes from Aug. 20, 2010.Approved with revisions.
   
   
2. Business Arising from the Minutes
   No business arising.
   
   
3. Administrative matters

• Annie provided an update on patron driven acquisition project. The pilot was completed and all the money has been spent. We will be receiving a report from OCUL indicating statistics on usage and purchases.
• Work place violence online training. Supervisors needed to complete this training before the end of October. The other ISR staff will have time until the end of November.
• Annie reported some progress with Coutts. The meeting has been scheduled with Coutts representative.
• Porter Info desk staff has been receiving more Science related reference questions this term. We need to monitor it, since some of the questions are complex. At this point we are not sure, if this is a problem with signage. Some people might not know that Porter is not a science library.

4. Around the table
   Christine reported that her instruction this term includes CUT, ARTstor, and Submitting Your Thesis Online, as well as meeting grad students and undergrad philosophy majors. She has three main projects this term.
   1. Participation on the Classical Studies committee to establish Polymathia, the Waterloo Institute for Hellenistic Studies journal, based on OJS;
   2. The Etheses Group is looking at harvesting issues, ProQuest’s new submission form customized for Canada, and the new LAC/ProQuest 2011 – 2014 contract; 
   3. She is currently facilitating the NDLTD”s ETD Mentoring Network. So far, she has made connections for people in Rwanda, Brazil, and Nepal, and well as the States.

Margaret reported that the ISR Training Committee has been reviewing its terms of reference. The Committee is considering a name change to Information Services Delivery/Training Committee. The Committee will be focusing on information delivery needs and training. The Committee goal is to shorten the length of info desk staff training.

The survey has been sent to all ISR staff regarding upcoming training sessions and Retreat Day. Staff members are encouraged to fill it up and return it.

Margaret has been very busy with Environment Dept. library instruction. She is currently working on two OCGS reports.

Janet reported that demands for electronic text by Adaptive Technology Centre students are overwhelming this term. She has been very busy dividing time between desk duties, helping with instruction sessions and serving students registered with Services for Persons with Disabilities.

Agnes has been busy with library instruction. She has helped Margaret and picked up some of the Environment Dept. sessions (i.e. ENVS 195, ENVS 200, ERS 110 and GEOG 311). Also, she’s been working on general and specialized LINC workshops like Statistics Canada, Data and Government Information. Together with Sandra, she is working on Statistics and Data LibGuide.

Marian and Judy have been updating the Reference Service Manual, which is almost complete. Marian has been busy working on screencasting projects, as well as revising the guidelines. She has attended IST sessions on Office 2010, SharePoint 2010 and Exchange Calendar. She is a member of the ad hoc signage group, working on identifying the approach to library generated signs.

In September Judy has trained info desk staff on new LibQuest web version. She spent time with each staff member, showing them the details of the program. She also helped writing LibQuest documentation. Circulation Department has been using LibQuest and Special Collection Department staff is going to be trained, and will start using the program soon.

Judy needs to confirm with the desk scheduler if next year we need to start new term schedule right after Labour Day. She wasn’t sure about the decision made, regarding desk scheduling on Easter Sunday. Judy will look into it.

Judy has been busy helping Sandra, Margaret and Kathy S. with the instruction sessions. She has done searches for Sandra and delivered two library sessions for high school students.

We congratulated Judy on her 40th anniversary with the library!

Annie has been working on proposal for a Library assessment group. Her workload is heavy. She is working on collection maintenance and retention pilot project. Annie is going to work on Accessible eBook research project in October.

Annie reported that Tom Jenkins complimented UW Librarians on their role in G20Net project.

5. Next meeting : October 15
   Recorder: Helena?

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