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Information Services and Resources, Dana Porter Library
Departmental Meeting
September 23, 2011
Dana Porter Library Room 428
10:00am - 12:00pm
Minutes

Present:   Marian Davies, Jane Forgay (chair), Alison Hitchens, Tim Ireland, Kaja Kulasingam, Rachel McNeil, Judy McTaggart, Leeanne Romane, Carol Steele (recorder), Margaret Yuen, Agnes Zientarska-Kayko

Guest:  Susan Routliffe

  1. Welcome newcomers.
  1. Instruction Video and Discussion (Tim)
    Tim played a short Library Channel video relating to InterLibrary Loan services at UW and asked the group to fill out a quick survey.  Discussion followed and feedback included the following:

    • It is OK to not treat a subject in depth when doing a short fun video
    • The video doesn’t instruct but it creates an awareness
    • More detailed videos could be embedded with more specific instructional content
    • The more active the video, the less it is a teaching tool
    • Comical tone keeps your attention

Tim noted that an assessment of the video was needed before its release.  Alan Kirker of ITMS did the special effects.  ITMS currently does not charge for this type of assistance, although this support has lower priority than course related work.  Tim is planning to create a RefWorks video.

  1. Approval of the previous minutes.    
    Minutes of May 20, 2011 were approved.
    Minutes of August 26, 2011 were approved.
  1. Business Arising from the Minutes
    There was no business arising.

  2. Around the table.
    Tim is busy with orientation.
    Judy reported that the new desk schedule is working well.  She has also finished training the new information desk staff.

Carol indicated that she and Janet are dealing with high volumes of alt format requests.  The turnaround time for some publishers has been quite short, while others continue to take several weeks.
Margaret noted that Marian had helped her create a Camtasia video for Environmental Science and Pollution Management. 

Leeanne reported on heavy LINC activity.  There are ongoing issues with laptops in the FLEX Lab (only 18 available), with booking the FLEX Lab and with registration and notification.  Attendance seems high and students have commented that they want more sessions.  Leeanne will be analyzing the assessment data for the last two terms.

As a graduate of Simon Fraser University, Leeanne received an invitation to participate in the President’s installation in October.

Alison reminded the group that we can give Primo Central feedback by using the form or by sending comments to Alison.  Librarians are asked to give feedback in particular about what the Primo Central trial means for instructional activities.  University of Guelph and WLU are also trialing Primo Central.

Marian encouraged staff to participate in usability testing.

Agnes submitted her first new program report in SEED, for Master of Sustainability Management.  She has done two SEED instructional sessions for LED students, plus presented a session with Sandra for Environment and Business students.  She is helping Rachel and Marian with usability testing.

Helena will present two ARTS 199/122 workshops in early October on the subject of finding film reviews.  She is also converting the old “Finding Book Reviews” library guide into a subject guide and is incorporating into it the old “Writing Book Reviews” library guide.

Nancy reported that “lipdub” rehearsals start Saturday.  Signs will be posted to let people know what is happening.

Jane is looking forward to Annie’s return on November 13.

  1. Open Access and beyond (Susan Routliffe)

Susan answered questions on and provided background about the Open Access FAQ as well as gathering feedback from the group.  

The Open Access FAQ was prepared by a subset of IRMC.  October 24-30 is Open Access Week; Nancy is developing a communication plan.

Susan explained that the definition of Open Access is not simple because there are so many different models.  However, OA basically means that material is out there, open to the world at large, although someone pays, e.g. Library pays a membership for some journals.

Susan noted that the FAQ does not allude to data because there is a separate Open Data movement.  However, Kathy Szegeti and Richard Pinnell will add to the FAQ a question about other movements.
A definition of SHERPA will also be added.

What is the difference between copyright and open access?  At minimum you can copy and distribute an open access document.

What initiatives are in the works at UW?  Engineering has pre-prints and English Dept. is planning an open access journal.

Nancy reported that the primary goal of the Open Access group is the launch of the FAQ which will be developed as a LibGuide.  During Open Access Week, there will be physical displays in Porter and Davis, buttons and a draw for T-shirts.  The Open Access group is working toward more collaboration next year and plugging into events at other campuses.

Copyright Revisited
Susan explained that it is OK to share a pool of documents among a group if the documents are from electronic resources; however, it is not OK if the documents have been scanned.

Susan urged staff to refer people to her with their copyright questions. 

An electronic license generally gives us more rights than copyright, which gives us fair dealing only.  In Canada, fair dealing includes private study, research, criticism and review, and newspaper reporting.  It does not include making copies for teaching.

There has been an impact on staff resources since dropping AccessCopyright.

Other news
Susan reported that Richard is retiring in December and that she is retiring in April 2013.

  1. The meeting scheduled for October 7 has been cancelled.



January 18, 2012