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Information Services and Resources, Dana Porter Library
Departmental Meeting
February 10, 2012
Dana Porter Library Room 428
10:00am - 12:00pm
Minutes

Present:Aziz Aboueleinin, Annie Bélanger (Chair), Helena Calogeridis, Marian Davies, Alison Hitchens, Tim Ireland (Recorder), Christine Jewell, Sandra Keys, Rachel McNeil, Judy McTaggart, Carol Steele, Janet Wason, Margaret Yuen, Agnes Zientarska-Kayko

Regrets: Jane Forgay, Leeanne Romane

  1. Approval of the previous minutes.
    Minutes from January 27, 2012 were approved.

  2. Business Arising from the minutes

    LibQuest (Sandra)
    Sandra has compiled a list of items to be modified in LibQuest.
    o Action: Annie will forward the list to Jennifer
    o Action: Carol will examine what LibQuest reports can be run
    o Action: Annie will determine if there is a department/facet list by individual

    Collections
    o The weeding task force has not yet met
    o Annie has ordered the requested supplies

    Older business arising -10e (Helena)
    Kathy and Esther have received the query about the form.

  3. Library Review

    Who will be managing the external review process has not been finalized.

    If staff are interested in participating in the library review, managers will accommodate. If one is interested in applying, they should contact Annette and copy Annie. Consideration should be given to tasks that can be delayed while the review is taking place.

  4. Around the table

    Christine
    • Participating on OCUL eBook sub-group
    • LibGuide for e-books
    • Chair of weeding group
    • Will be presenting ArtStor with Nancy

    Sandra
    • Is a candidate for jury duty
    • DLI regional training
    • Geoportal-Health Data Collection Group

    Agnes
    • Preparing for 3 workshops
    • Weeding pamphlets (gp) from the collection
    • Working with Kathy Szigeti on Open Data FAQ
    • Institutional rep for ICPSR

    Marian
    • Learning PMB (Print measurement Bureau) resource
    • Created webpage on the Library’s usability testing projects
    • Attending Recreation and Leisure Studies Department meetings
    • A new Master program in Recreation and Leisure Studies, Master of Therapeutic Recreation (MTR) is in the review process
    • Participated as a reader for the 2012 Sandra Burt Essay Award in Women’s Studies

    Aziz
    • Ongoing training
    • Will be working with the weeding group

    Margaret
    • Created a quiz using D2L
    • Investigating the creation of a blog for Planning
    • Working with Ben to create the print subject guides for ERS/Planning

Nancy
• Adapting to new position
• Involved in campus wide committees:  news groups on campus activities and marketing round table.
• Involved in the Library Review as the communications person
• Working on Library Update to be released soon
• Library Love buttons will be re-released
• Modifications of outreach committee to involve students

Janet
• Since the beginning of term, Janet’s been busy with student requests for alternate format versions of textbooks, but that activity has now died down. She’s assisted Margaret with library orientation session for Faculty of Environment grad students.
• Two upcoming webinars:
o “Serving Deaf Patrons in the Library”, Feb. 22 and 29, noon to 1:30 p.m., sponsored by the Library
o “Online Accessibility for Students with Disabilities” March 28 and 30, 1:00 to 2:30 p.m. MC 2009, sponsored by IST and OPD

Carol
• Working on the training committee
• Working on a training guide for SharePoint administrators

Judy
• Working on Infodesk scheduling and training
• The 3rd desk schedule for this term will be developed shortly. Please provide feedback
• Judy will be examining the backup pilot and reviewing the related stats
• Judy is coordinating Aziz’s training
• The training committee will be revamping the training development template. There will be three separate training templates for Co-op students, Associates and Librarians

Rachel
• Busy doing instruction for LINC sessions
• There has been lower attendance at LINC sessions across the board
• Working on Screencasts
• Co-wrote an article with Annie for the Feliciter

Alison
• Primo Central implementation – opportunities for involvement are coming up, e.g. labels, testing, subject coverage assessment
• Co-chair of New Skills for New Times with Jamie Reilly – will have lots of avenues for staff participation even if you're not on the working group
• ELUNA conference – I am program coordinator for Primo track; I’m presenting on the Primo Cognos cube (and hope to also do this at a joint ISR meeting) and also presenting on the Primo central trial with Randy (UG) and Dillon (WLU)
• Updating the e-resource/e-book cataloguing spreadsheet for Christine
• Trying to create MARC records for Odesi; working with UG to do an XML to MARC crosswalk; doing some testing of MARCit (an SFX product for e-journal records) with TUG Cat
• Involved in “Code Year” – learning some javascript through codeacademy.com
• On Pan-Canadian RDA Training Group – creating modules for RDA training; launched 4 modules at OLA; helping LIS educators in Ontario to figure out when to start teaching RDA
• (note: in this context RDA = Resource, Description and Access NOT Recommended Daily Allowance)

Tim
• The Library Channel group is looking into new projects
• The number one RefWorks question recently has been about the group code
• Tim was working with Lorna and Sandra on a LS 102 session

Annie
• Completed the UML transfer report for Libexec
• There is discussion within Webops about the web re-design
• The annex is still closed
• Annie is the liaison librarian for Liberal Studies – An arts wide program

Next meeting February 24, Lib 428 Tim recording



February 19, 2013