Skip to the content of the web site.

Information Services & Resources

Home

Information Services and Resources, Dana Porter Library
Departmental Meeting
February 24, 2012
Dana Porter Library Room 428
10:00am - 12:00 pm
Minutes

Present:  Aziz Aboueleinin, Annie Bélanger (Chair), Helena Calogeridis, Marian Davies, Alison Hitchens, Tim Ireland (Recorder), Christine Jewell, Leeanne Romane, Rachel McNeil, Judy McTaggart, Carol Steele, Margaret Yuen, Agnes Zientarska-Kayko

Guest:Anne Naese, Susan Routliffe

Regrets: Jane Forgay, Sandra Keys, Janet Wason

  1. Approval of the previous minutes

    Deferred Comments/suggestions to be e-mailed to Tim

  2. Business Arising from the minutes

    Deferred

  3. Weeding task force

    The Weeding Task force group has created a toolkit to assist selectors in the de-selection process. The task force will be working on developing, documenting and communicating the process. There are two current objectives, one is the visual inspection, and the other is ongoing weeding.
    Ramsay is available to assist selectors. His calendar with availability is located near Annie’s office. Ramsay is able to pull duplicates in advance if that will assist selectors.
    Aziz will be overseeing the deselecting process and will be monitoring the procedures. Anne Naese has been working with Aziz developing reports.

    a. Floor plans will be posted to encourage selectors about the progress of the process.
    b. If selectors are in an area that has primary and secondary librarians, the material in common is to be brought down for consideration by both librarians. This is to optimize the withdrawal bulletin.
    c. Areas may be examined for duplicate/superseded materials first. This primary pass should be completed by mid-May.
    d. Collection rules will be added to seminal work at the catalogue level.
    e. Contact the members of the group for assistance or to request reports that may aid you in the deselecting process.

    At some point phase II will begin. It will include the Annex.


  4. Arts Strategic Review

    Jane sent out notes from the planning meeting. Annie compiled notes from the discussion for distribution back to Jane.

  1. Congress 2012

    James Skidmore met with Mark, Susan and Nancy concerning library involvement in the Congress of Humanities and Social Science. The Congress will be co-hosted by uWaterloo and Laurier and will occur May 26-June 2, 2012. It is estimated there will be “thousands of Congress participants”. Classes in the Arts buildings have been re-located to other parts of campus during Congress. The library will be open extended hours to provide participants with services, space to eat/relax and house (potential library) displays. If you are interested in getting involved, contact Nancy.

  2. GeoSpatial Centre

    The GeoSpacial report has been received by Libexec. The Centre will occupy the space vacated by the departure of CTE. It will be a self-contained unit operating with a unit coordinator and reference coordinator.

  3. Departmental Goals

    There are some identified departmental goals.
    • Weeding
    • Web Content
    • Library Review
    We are encouraged to practice proactive cleanup of our current website. There will be a compilation of web pages with responsibilities of who is responsible for what content.

  4. Around the table

    Carol
    LibQuest reports are available in Cognos:
    • Interactive terminology can be specific or text strings
    • Steve and Graham are currently working on LibQuest “known issues list
    • “My reference interactions” are available by month
    • Currently cannot get reports based on departments
    • Once current fixes are done, send requests to Laura to add dimensions

Next meeting March 9, Lib 428 Judy recording.



February 19, 2013