Information Services and Resources, Dana Porter Library
Departmental Meeting
May 4, 2012
Dana Porter Library Room 428
10:00am - 12:00pm
Minutes
Present: Aziz Aboueleinin, Annie Bélanger (facilitator), Helena Calogeridis, Nancy Collins, Chen Fei, Jane
Forgay, Alison Hitchens, Tim Ireland, Christine Jewell, Sandra Keys (recorder), Judy McTaggart,
Leeanne Romane, Janet Wason, Margaret Yuen, Agnes Zientarska-Kayko
The minutes were approved with edits noting Alison and Nancy as regrets.
It was decided that Nancy would be included in the minutes (present or regrets, as applicable). Neither Alison nor Nancy were at the March 9 meeting.
Annie will add Chen and Aziz to calendar invites for Porter ISR meetings. ACTION: Annie
Chen will be using the walkie-talkie when he is in the Stacks so as to be available for Tech Support.
Annie will check to ensure that the Systems Co-op student and Chen do not have overlapping lunchtimes so that one of them will be available for Tech Support over the lunch (12-1) timeframe. ACTION: Annie
Leeanne updated on the LINC Assessment pilot which ran from Fall 2010 through Winter 2012. It was used during the “core” sessions.
Pre- and Post-tests were based on the Lesson Plans and Learning Outcomes created by LINC. They had originally planned for a delayed post-test but were discouraged by the Math/Stats group because of probable low return rates.
The results generally show that correct answers increased from pre- to post-test, indicating that learning did occur.
A new LINC Evaluation Form can be found under Final Steps in the LINC Toolkit.
LINC will be asking for Librarians’ input. They are planning and would like to work with librarians who are “embedded” (whatever that means) in courses.
Questions and input ensued.
Collection Review Progress
About 5,000 books have been dealt with, but the impact on the collection has only been about .04%.
It was requested that if pulling superceded, let cataloguing know to check the Annex as/if necessary and let them know of any rules that we’d like created.
Currently, they are looking at duplicates across Porter, Davis, UML, and Annex (not Musagetes).
More discussion is needed with respect to whether print or microform format should have precedence.
Phase I of the Review is the visual inspection for superceded and duplicates (optionally, it can also include 0 use items). Phase I should be completed by the end of June.
TUG IR will be doing a collections analysis of duplicates and managing of the Annex.
JSTOR 3 and 4 rationalization will be done over the summer and a credit equalization formula implemented.
There is a proposal (still has to go to TUG Exec) for the Annex to close in June for about a month for a space study.
It was suggested that the Withdrawal Bulletin “policy” be revisited with the encouragement to streamline the UW last copy/TUG last copy process to decrease the number of steps and time taken in the current process. ACTION: Annie to take to IRMC.
It was suggested that a dropdown menu with reasons for discard decision be added to the zero-use spreadsheet for subsequent rationalization of the decision if necessary. Action: Annie
Discussion regarding weeding based on electronic availability. Previously, this was up to individual selectors. Should this practice be revisited? Would need to create parameters, have persistent ownership, etc. This suggestion should be taken to IRMC. ACTION: Annie
a. Summer Vacation
Annie reminded everyone to enter their vacation and to let Judy know of any long periods of absence.
b. Desk Coverage for Congress
Those attending Congress should give a print copy of their calendar to Judy.
c. Integrating Geospatial Centre
Discussion about integration. Annie noted that someone from the Centre would attend every other Porter ISR meeting with an eye to having relevant agenda items at these meetings.
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