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Information Services and Resources, Dana Porter Library
Departmental Meeting
March 22, 2013
Dana Porter Library Room 428
10:00am - 12:00pm
Minutes

Present: Annie Bélanger (Facilitator); Helena Calogeridis; Nancy Collins; Marian Davies; Eva Dodsworth; Jane Forgay; Dave Gall; Alison Hitchens; Tim Ireland; Sandra Keys; Judy McTaggart (Recorder); Jonathan Morgan; Leeanne Romane; Carol Steele; Janet Wason; Margaret Yuen; Agnes Zientarska-Kayko

Regrets: Christine Jewell; Patrick Miller

  1. Approval of Minutes for January 11, 2013
    The minutes were approved with a minor revision.

  2. Business Arising from the minutes

    Item 4, Admin Matters:
    a & b)
    • All actions completed with the exception of business cards. The new format is still under review. If possible, librarians should hold off ordering cards until the new look & feel has been finalized.

    d) Technical Support:
    • The request for a 1 year technical support position has been approved.

    e) Other issues:
    • The travel forms have been relocated to the back area of the office by the printer
    • Permanent sign for the Geospatial Centre - still in limbo
    • Space heaters have been requested; a large heater for Geospatial Centre is still needed

  3. Department Coverage Transition Plan
    Annie reviewed the proposed interim plan for Department Head coverage
    https://sharepoint.uwaterloo.ca/sites/LibraryISR/porter/Administrative/AB-AULTransitionPlan-2013.xlsx
    • Leeanne and Tim will be taking the lead in sorting out day to day Department issues. They will act as each other’s back-up for vacation coverage
    • Nancy attends the managers’ meetings and will provide feedback to the Department

  4. Q & A for Laptops and Tablets
    The Library is making the Toshiba ultrabook available to those staff seeking to replace or supplement their desktop with a laptop. The Systems co-op student provided an overview of the laptop’s features. A loaning pool of bookable laptops will also be made available. Annie noted that laptop requests need to be sent to her by April 5th. The question was asked whether 1 or 2 laptops could be kept in Porter ISR in a locked cabinet (the key kept at Circulation desk and signed out).
    Action: Annie will take the question to Carl
  1. Accessibility & Tech Support Co-op Student
    A first year Math co-op student has been hired for the spring term. The position reports to Aziz but will be situated in Porter ISR. The job will be ½ tech support and ½ accessibility support. The accessibility component will consist of providing support for alternate formats. Ramsay has been assisting with this and has compiled a detailed procedures manual. Carol will remain back-up for Janet when she is away; Dave is currently learning the adaptive software.

  2. Micro Desk Collection Review
    The Micro Desk is closing at the end of April and the Controlled Access collection will need to be reviewed. Some items will be moved to the Reserves area behind the Circulation desk; others will remain downstairs. A co-ordinated review similar to that of the Weeding Task Force will be established. Ann Naese can provide reports.

  3. Around the Table

    Marian:
    • Will be assisting a Rec & Leisure Studies faculty member with a systematic review for his research grant application
    • The Fourth Year Undergraduate Exhibition, sponsored by the Dept. of Fine Arts, runs from March 21-April 6 (see posting at front of office)

    Leeanne
    • Attended the International Women’s Day dinner. Met the executive director of co-op

    Carol: new duties will include,
    • Co-ordinating the Porter Reference Collection development
    • Providing support for collection analysis of e-book packages

    Margaret:
    • Will be retiring in July

    Agnes:
    • Will be writing Ramsay’s performance review. Please send any comments to her
    • Giving a presentation at the TUG Conference with Marian

    Dave:
    • Creating screencasts for LibGuides
    • Assisting Tim with the Masters of Digital Innovation project at the Stratford campus

    Jane:
    • Will be giving a spotlight on Graphic Novels in the Library
    • Co-ordinating a session for the ISD Retreat

    Eva:
    • Hired a co-op student to begin the end of April.

    Jon
    • Member of the Personas group.

    Helena
    • Using “Collaborate” – a new tool used by the Personas group.

    Tim:
    • Will be co-presenting RefWorks sessions at the TUG Conference
    • Chair of the OCUL Citation Management RFP Selection team

    Judy:
    • Enhanced directional training of evening and week-end Circulation supervisors has been completed
    • Will be attending a Circulation Dept. meeting and meeting with Jamie to prepare for training of Davis Circulation staff

    Annie:
    • The desk transition discussion will continue; need to set a time
    • E-licensing referrals should be sent to her



April 17, 2013