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Information Services and Resources, Dana Porter Library
Departmental Meeting
May 3, 2013
Dana Porter Library Room 428
10:00am - 12:00pm
Minutes

Present: Helena Calogeridis, Nancy Collins, Marian Davies, Jane Forgay, Dave Gall, Tim Ireland, Christine Jewell, Sandra Keys, Judy McTaggart (Recorder), Leeanne Romane (Facilitator), Janet Wason, Margaret Yuen, Agnes Zientarska-Kayko

Regrets: Eva Dodsworth, Carol Steele

  1. Approval of the minutes from April 12, 2013
    The minutes were approved.

  2. Business Arising from the minutes

    Item 4, Facilitators for Department Meetings:  Leeanne noted facilitators are still needed.  She encouraged everyone to sign up.

    Item 5, Scheduling and Absences:  Leeanne noted the vacation schedule for July and August is filling up.  The third week in July is still open but the other weeks are full.  She has submitted a draft proposal to Annie for the hiring of a casual to help cover desk and chat over the summer.

    Item 6, Around the Table:; Tim & P-Card training:  Tim noted that Eva has the P-card but he sees the reports.

  3. Call for Additional Agenda Items
    There was no additional agenda.

  4. Serials Review Presentation (Dave)

    Dave provided an update on the Serials Review project he has been working on.  Christine has been overseeing the project.  He distributed a sample report for one fund and explained the data contained in the report.  Selectors should note the following:

    • Report is not useful for determining whether to cancel an item based on usage statistics
    • Questions about items showing “internet” need to be investigated further (Dave will check these)
    • Report does not show whether an item is also available in electronic format
    • Many serials renew automatically in August; if selectors see an item they might not want, let Wish know

Selectors should let Dave know if they are interested in getting similar reports for their respective funds.

  1. MDEI Discussion (Tim)
    One group from the Master of Digital Experience (MDEI) program, Stratford Campus will be presenting to WebOps on May 8th.  Invitations will be sent out on Monday. 

  2. Needham Donation (Leeanne)
    The Library has received a $1,000 donation from retired professor Robert Needham.  There was discussion and brainstorming of titles for inclusion on the list.  Helena noted she has started a list.  Action:  Department members will continue to populate the list.  It’s due May 27th.

  3. Around the Table

Janet:  Genevieve Girard, the new co-op student, has started.  She will be sitting in the area at the front of the office by the meeting room.  Her duties will be split between assisting with alternate format materials for the Accessibility Centre and providing tech support at the Circulation desk.  Genevieve reports to Aziz.  Selectors requiring Genevieve’s assistance for projects should direct questions to Aziz.  Action:  Janet will check whether a new password for Genevieve’s phone is needed.

Marian:  Attended the Graduate Association of Recreation & Leisure Studies (GARLS) conference.

Tim:  Nancy and Tim attended the Sociology Dept. meeting to inform faculty of the liaison transfer.

Leeanne:  Will be attending WILU at UNB May 6 – 8.  Direct any questions to Tim during her absence.


Next Meeting:  May 17, 2013

     


July 31, 2013