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Information Services & Resources

Travel Request

Before you go ...

  1. Fill out the Library's web form to request funding: http://www.lib.uwaterloo.ca/staff/liboff/travel.html

    If you have received funding in the past 12 months you need to call/e-mail Annette Dandyk to get the amount from her to complete the form.

    Note: for the cases when a number of us want to attend the same event, the Library Executive Committee will try to send us well in advance, information regarding the maximum amount the Library can provide to each of us for registration/accommodation/travel.

  2. Submit this form to Jennifer Haas/Annie Bélanger whose names are included in the drop-down list of Managers on the form.

  3. Jennifer/Annie will review and forward to the Library Executive Committee for approval.. You will get confirmation of the amount of funding you will receive.

  4. Booking travel and accomodations.

After you return ...

  1. Fill in the University's "Travel Advance and Statement Claim". (Available in paper only from Rose Koebel in Davis, Carolyn Vincent or Annette Dandyk in Porter.)

  2. Send the completed form with all receipts to Annette Dandyk, Library Office, LIB.

  3. Annette will review and get in touch with you if she has any questions. Annette will then send the form to Jennifer Haas/Annie Bélanger for their signature.

  4. You should receive your reimbursement within about two weeks.

Reimbursement ...

Travel funds go into the bank

Staff and faculty who are being repaid for travel expenses and similar costs will get the money straight into their bank accounts, rather than by cheque. Jane Manson, director of finance, announced on January 7, 2003 "The University will pay employees for advances or out-of-pocket expenses electronically rather than by cheque ... The money will be deposited to the same bank account used by Human Resources for payroll deposits. In addition, the employee will receive a printed remittance advice indicating the purpose of the payment, amount and bank account used."

The policy applies to faculty and staff. Cheques will still be issued when the money is due to "casual" employees and students.

Time Credits ...

Conferences and Related Travel That Fall Outside Work Hours

Staff can take the equivalent time (i.e. a normal work day, 7 hours) off some other time.


October 13, 2010