ISR Training Committee
Meeting Minutes
Thursday May 13th, 2010
1:30 - 3:00 p.m.
Porter 428

Present

Connie Kovac-Hill (recorder), Zsuzsanna Lancsak, Martha Lauzon, Kathy MacDonald, Judy McTaggart, Carol Steele, Margaret Yuen (chair)

1) Approval of minutes Date

The April 8th minutes were approved, with the following corrections:

            April 22 – ISR Retreat 2010 – YouTube

            #6 Kristen (spelling correction)

2) Additional agenda

None

3) Business arising

April 8th – none

April 22nd - none

4) ISR Retreat 2010

a) Evaluation – update (Carol)

Carol received 20 forms – mostly positive reception. Details to follow.

b) Review/Comments on the sessions and lunch

Mostly positive reception – Details to follow.

c) Session

Accessibility – 36 people attended. More interaction and practical examples of how it would work in the library would have been good.

Sheril Hook’s session – 36 people attended

Lunch – We had the same budget as last year ($350), however we had an increase in the number of people signing up- (44 this year; 38 last year). We were $15 under budget. Lunch was late in being delivered.

GIS – 19 people attended. The session was well received, but more time was needed for this presentation.

Panel Discussion – over 20 people attended. Session could have used more time. There were lots of questions. Some had to miss the session because of desk duty.

Jonathan will be asked to get both Reference Desk statistics for the Retreat last year.

Camtasia

Kristen had a chance to listen to the audio files and have a look at Camtasia recordings. The recording of the sessions went well. A few issues arose in reviewing the recordings and we have learned a number of lessons. These include:

• Recording of a session with only a few slides and lots of speaking per slide is not the best use of Camtasia. People end ups staring at one slide for a long period of time. Camtasia is better for short live demonstrations of how to do something such as navigate PRIMO or search a database. Podcasts are a better option for the heavily lecture style presentations. PowerPoints could be posted with the podcasts for those who would like to see the slides.
• Interactive sections of any presentation such as the two slides and accompanying exercise at the end of Sheril Hook’s presentation or parts of the GIS session are suitable to be turned into short Camtasia screencasts for use in training desk staff.
• PowerPoints text going all the way to the bottom of the slide and with black back ground and white lettering can interfere with the closed caption function required to make the Camtasia recordings accessible. The captioning appears at the bottom of the screen and is white lettering on a black background so visually it can be hard to differentiate between slide and captioning. Presenters should leave the bottom 1/4 of the slide free of text so closed captioning doesn’t overlap with slide text.
• Including notes below the PowerPoint slide can be problematic. They are picked up by the closed captioning function. If they are exactly what you are saying or very representative of what you will say with respect to the slide (e.g. a script) then they are fine. If they are only background notes or point form they can interfere with the captioning function.
• Short scripts should be written in a word processing document for each slide for Camtasia closed captioning function. This can then be imported into Camtasia. It may be useful to record the longer session for a Podcast and/or to test out how to say things before developing the script. One may also develop the script first to ensure you include all critical information. Also, there is no efficient way to directly transcribe the audio recording into text and into Camtasia so captioning can occur.
• We are still not sure exactly where the resulting podcasts or Camtasia screencasts will be hosted as they are for internal use at this point.
• Aside: In future we may consider publically posting things to YouTube. There is a ten minute time limit on YouTube. Longer Camtasia screencasts are huge files and could pose a hosting problem for UW Library. Therefore Camtasia recording should be under ten minutes.

 

 

• Kristen and Kathy will look into possibly doing a Podcast for the Accessibility and the Library session, Situated Learning: modeling and coaching at the reference desk and Staying Organized and Task Management Tip session.
• The podcasts do not have text transcripts. Kathy and Kristen will talk to Annie and Janet about whether or not they want to post podcasts even though it would not be fully accessible.
• They will also talk to Annie and Janet about creating a short script and re-recording the audio to create a shortened version of their presentation as a Camtasia screencast.
• They will also explore the possibility of creating a Camtasia screencast based on the last two slides and exercise of the Situated Learning session.

 

5) Spotlights/Training Sessions

a) Business Information Resources- 

Carol – Everything was set in Davis for 9:00 a.m.

b) SciFinder

Kathy S. – June 11th Kathy S. to do spotlight

Potential Spotlight for the future – Nancy Collins informed us that Kelly Teahen from Communications & Public Affairs is available to present a session on Waterloo’s positioning project. Since this project has broader interest beyond the Information Desk, it might be co-ordinated by Library Communications and Development.

Action: Kathy M. will contact Nancy regarding this matter.

6) Web 2.0 Series (Part 2)

Zsuzsanna – Laura just finished Module 1. Everything should be done in the next few weeks. Laura would like Module 1 & 2 done before it goes live.

Time line – there will be a total of 4 Modules. These are to be launched on May 31th.   The announcement will be sent out May 24th.

Action: Zsuzsanna will contact Laura Howell.

7) Training New Staff Members

a) Christina Zoricic – Most subject training has been scheduled and probably already done. Some circulation training is in the process of being scheduled. Shadowing will begin in the first week of June.

b) Rebecca Hutchinson – shadowing begins– Davis May 24th, Porter June 1st.

c) Training Schedule –

The training schedule is divided into 3 categories: General Resources, Specific subjects, and Campus Wide

Sessions could be more streamlined and could be reviewed at a later date.

d) Using Videos for Training New Staff

There will be a follow up with Christina and Rebecca to see what they thought of it.

8) Can You Find It Challenge

Follow up to Eva’s session – Martha posted questions from Eva’s session.

Action: Zsuzsanna will follow up.

9) Around the table

Zsuzsanna – her name is missing from the group alias for ISR Training. Margaret will check on this.

May 19th FRBR – Cataloguing has a session to familiarize staff with cataloguing. It is highly recommended that everyone attend.

Martha – met with Anne Naese – they are looking to set up a Training Committee for Circulation.

 

 

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