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ISR Training Committee
Meeting Minutes
August 26, 2010
1:30 - 3:00 p.m.
Dana Porter Room 428

Present

Annie Belanger, Margaret Yuen (chair), Connie Kovac (recorder), Zsuzsanna Lancsak, Kathy MacDonald, Judy McTaggart, Carol Steele

1) Approval of minutes June 24, 2010

The minutes were approved with the following changes: #4 ISR Retreat – Janet needs capital “J”

2) Additional agenda

None

3) Business arising

#4 ISR Retreat 2010 – the MP 4 files will be posted in the University of Waterloo’s private site on YouTube.

#8 Outstanding Items to Keep Track of? – “Can you find it Challenge” will be closed since only a few staff members followed up with the training questions.

4) ISR Training Committee - Annie

i) Terms of Reference

The Terms of Reference were reviewed, and changes were suggested. Annie started a discussion noting that the Committee was first established when Porter and Davis did not have department heads. Discussions followed on where the committee is going and how to improve its function.

The following issues were raised:

The Terms of Reference should focus on training for information services.
A suggestion was made for the name of the Committee to be changed from Information Services & Resources Training to Information Services Delivery Training Committee.
Being on this committee was a lot of work this past year.
What can be done to support this committee?
Last year the spotlights were more involved than usual. There were 8 spotlights and 2 workshops. It was suggested that we do away with extras like questions etc. since they take extra time and very few staff members followed up with the questions. Cross training, and Interactivity takes time.
Speakers from off campus for the ISR Retreat may be interesting, but how beneficial are they?
Are we over-training our staff?
Shorten the training time for new staff members.
Review the composition of the committee. For example, 2 from Davis and Porter ISR; 1 from non-ISR position who works on the Information Desk. We need a clear focus on what we want from our training. Discussion will continue at the next meeting.

ii) Retreats

The purpose and the goals of the Retreats were discussed. What is the purpose of the luncheon, and what are other options? A question on staff preferences for one-day or 2 half-day retreat sessions will be included in the staff survey.

5) Scheduling of new staff and ISR students.

Feedback from Rebecca & Christina :

The use of Online training resources was good
Highlighting important sources for each discipline is beneficial

It was suggested that shadowing is beneficial and might begin sooner in the training period. A discussion followed on what kind and how in depth the training should be. It was suggested that it may have to be more tailored to each individual/position’s need.

6) Annual Staff Survey – Kathy M.

The Draft for the ISR Training Committee 2010 Survey of Staff Training was reviewed. Members were asked to go through the survey and send it back to Kathy with questions and/or suggestions.

7) Spotlights/Training Sessions

UW ACE update – Jackie and Sandra felt that there were not sufficient changes in the new modules to warrant a training session.

Web 2.0 – Part 2. Zsuzsanna will check with Laura on the status of the modules. Web 2.0 might not fall into the focused training for information services delivery. But, since Laura and others have already spent a lot of time in developing the modules, it would be worthwhile keeping.

The question on Spotlights/Training sessions was raised: “How important are they?”

8) Membership

What is the number of members needed for this committee? Could the chair be one of the members, as opposed to having an add-on? It was decided to keep the current membership and it will be reviewed at a later date.

9) Tasks to do: Updating Websites etc.

Thanks to Carol for updating some of the webpages.

Zsuzsanna will look at OLA/EI Institute to see what is relevant.

10) Around the table

Zsuzsanna – new co-op student started on Monday in Cataloguing. Zsuzsanna will be on vacation all of September.

March 9 , 2011

Information Services Delivery Training Committee