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Information Services Delivery Training Committee

ISD Training Committee
Meeting Minutes
February 3, 2012
10:00 – 11:30 a.m.
Porter – Rm 428

Present

Connie Kovac (recorder), Kathy MacDonald (chair), Judy McTaggart, Carol Steele, Jonathan Sutherland

1) Approval of minutes

The minutes were approved from 2011-11-24

2) Additional agenda
none

3) Business arising

Need further discussion on “Quiz” for remaining FAQ items – deferred until next meeting.

4) Training new Staff member - Judy

Aziz (Information Associate)

Judy has already put together Aziz’s training schedule.  He will only be on the Porter desk. Janet and Annie feel he needs a separate session for the Adaptive Technology & Sharepoint sessions. Judy went back to the old training schedule to see what would be beneficial for this position.

Judy will send out an e-mail to all subject librarians to schedule training.

The follow up meetings will be scheduled to begin the week of February 20 by Connie.

Aziz is already set up to be shadowing starting February 13th.

Carol will set up a Campus Tour for him. The Core Campus – Campus Awareness Module needs to be set up in the first 2 weeks, Carol and Susan will set this up.

LINC sessions – Aziz is to register for any LINC sessions himself. This would include Ref. Works, Better Searching/Better Marks. Judy will let Aziz know that he has to register himself. Judy will also pass any info on to Connie so she can put it into the schedule.

E-Mail Reference (Chat Ref) – Helena will be queried regarding the e-mail reference

Doug will be asked regarding the Chat Reference.

Judy will take care of both of these.

Connie will schedule the Adaptive Technology Centre for Aziz before Feb. 20th.

Sharepoint session – Carol will train Aziz in this for 1 hour, Connie will book this before Feb. 20th.

Kathy will be in charge of the Meet & Greet for Aziz with Davis staff.

Judy checked the old template to see what needs to be altered, all is fine.

Tim will speak to Annie regarding what List Serves Aziz will be on. Access to Sharepoint and LIbQuest – done; Workspace – ok, Key List – done.

Overview of Department Equipment, supplies etc – Tim

To Be Done by supervisor:
• Role of Library Associates – Tim
• Collections Maintenance with Marian – Tim to arrange
• Cognos Training with running reports – Jonathan
• Additional training, Excel etc. – Tim

We need a draft of a Training Outline for the Library Information Associates

Kathy will ask Jennifer to do a Scholars Portal Overview

5) Spotlights/Training Sessions

1. Evaluation of ILL Spotlight – Carol
There was good positive feedback from the attendees. However they felt that 20 minutes was too short. The presenter should be asked how much time they need.

Medline Evaluation - 18 attendees
-13 respondents
-10 very helpful
-2 helpful
-1 no. time issue

Mostly all were very happy. Judy posted the attendance numbers on the Training Committee’s website.

2. Tim’s Legal Studies Spotlight – Postponed until Feb. 10th. Porter

3. Setting up future Spotlights

a. public service aspects of RDA – Susan – deferred
b. remaining items on list culled from survey – Kathy
c. Lib Quest (Laura) – Kathy

Judy reported the EDS Committee has suggested the committee host a session for Scholars Geoportal. This may be a possibility for the Fall.

Future Spotlights

E-books Committee to do a Spotlight on Scholars Portal – e-book download. Jonathan will speak to e-books committee regarding a spotlight for March 23rd.

Kathy will send out an e-mail regarding new purchases and demos on these new products.

RefGrabIt – Carol will speak to Jackie to do a spotlight on this.

Kathy will look into new resources.

6) Retreat – preliminary planning - Kathy

Kathy spoke with Annie regarding the Retreat with respect to the scope, topics and lunch participants. The scope of invitees and the topics presented will be broader than regular ISD Training Spotlights and events.  Lunch will continue to be for uWaterloo information services desk staff only.

7) Next Meeting – February 16, 1:30 Porter

8) Around the Table - none



March 15, 2012