Present: Kathy MacDonald (chair), Judy McTaggart (recorder), Carol Steele, Jonathan Sutherland
Regrets: Connie Kovac, Zsuzsanna Lancsak
The minutes were approved with the following corrections:
Number 4, Business arising:
item 2, should read "Judy mounted Aziz's training evaluation comments onto Sharepoint".
item 4, should read "Kathy confirmed that attendees' comments on the retreat evaluation forms are not posted on the committee's website".
2. Additional Agenda
There were no additional agenda items.
From previous Business arising:
Kathy contaced Laura about accessing reference questions within LibQuest and is waiting for a response.
Carol will post the 2011 retreat evaluations to the committee's website. Action: Susan will forward evaluations to Carol.
Judy reported Vivian has completed the core reference training module, as well as the campus tour and campus awareness sessions. She has started the first subject training session and is scheduled to shadow at the Davis desk next week.
Kathy needs to reschedule the Biology Images spotlight (scheduled for June 15). The group agreed to postpone it to September or October.
6. Retreat
Judy has compiled the retreat evaluation results and will post to Sharepoint (minus the attendees' comments). Carol will post the results to the committee's website. Actions: Judy will email the comments to the session convenors: convenors should send the relevant comments to their presenters along with a thank you note.
7. ISD Training Committee Checklists
Kathy has compiled checklists for the following:
a) Training Retreat
b) Training MLIS co-op student
Copies of the checklists were distributed to committee members for review. Several additions were suggested. Action: Kathy will make the changes and re-send to the group.
8. Membership
Judy and Carol will remain on the Committee next year. Kathy will continue as chair. Jonathan's term is up and he will be leaving. A replacement from Davis will be needed. It is not known at this time if Susan will be leaving.
9. Planning for Next Year
There was discussion about the frequency of meetings and whether it is necessary to meet every 2 weeks. It was decided the group could meet frequently at the beginning of the fall term to plan the year's sessions and, at the beginning of January to plan for the Retreat. Meetings could then be held once a month - or as needed - the rest of the year.
It is anticipated that training for an MLIS co-op student will be needed in the fall. It should be requested that the student start the last week of August, if possible, in order to be ready to work at the desk the first week of September.
The tech support student will be incorporated into the campus awareness module of the training for the MLIS student.
The training survey will be sent out the first week of September with a return deadline of 1 week. Carol will revise the survey and put it into fluid surveys.
Next meeting: May 24, 2012
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