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Information Services Delivery Training Committee

ISR Training Committee
Meeting Minutes
April 14, 2011
1:30 - 3:00 p.m.
Porter Conference Room 428

Present
Zsuzsanna Lancsak, Kathy MacDonald, Judy McTaggart, Carol Steele (recorder), Margaret Yuen (chair)

Regrets
Connie Kovac

1) Approval of minutes of March 24, 2011

The minutes were approved.

2) Additional agenda

No additional agenda.

3) Business arising

Item 3:
Margaret has passed Betty’s concerns about committee membership to Annie.
Item 4: 
Randy Oldham is coming for lunch and presenting at 1 p.m.
Zsuzsanna communicated to Doug the deadline for submitting the session description.
Margaret spoke to Annie about LINC’s suggestion for a presentation on Inclusive Teaching. Margaret recommended to Leeanne that she consult with Annie about the possibility of this session being delivered at an ISR meeting or as part of AODA training.
The Information Sharing session has been renamed Lightning Learning Sessions.
The invitation is complete and has been distributed.
Margaret has cancelled room bookings for May 5th.
Item 7:
Carol has posted on the staff web the staff surveys for 2009 and 2010.
Item 8:
The Committee will meet on alternate Thursdays beginning May 12th.

4) ISR Retreat

Program
Standards & Codes (Zsuzsanna): 
Everything is ready.

Lightning Learning Sessions (Carol):
Carol has been in touch with Nancy and Samantha.  The committee members agreed that sessions 1, 2 and 3 should be timed as 20 min., 20 min., and 15 min. respectively.
ACTION:  Carol will communicate the timing of sessions to Nancy and Samantha.

Millennials (Kathy)
Kathy will meet Randy at the Davis Information Desk just before lunch; Randy might bring clickers for his presentation; Kathy has received approval for Randy’s travel expenses plus an honourarium.

Sorting Out the Messy World of E-books (Margaret)
ACTION:  Margaret will touch base with each presenter.

Technical Needs
We can ask Paul Agotici for help in the Davis conference room if needed.  We can also ask for his assistance with setting up laptops in the FLEX Lab.

Invitations have been sent out; an invitation has been extended to managers, specifically Alex, Debbie and Carl, plus Mark, Mary and Sharon.
We have budgeted for 45 people; we will revisit the budget if needed.
Next year the Committee will consult with Annie about potential additional attendees before sending out the invitation.

Information Desk Coverage:  Annie and Jennifer will cover some slots; regular Thurs. staff members are not expected to cover their shifts.

Lunch
Budget is $400. 
Judy investigated possible sources for sandwiches.  Vincenzo’s prices have increased by $.75/sandwich to $4.95.  We would, however, be within our budget with this option.  Food Services’ equivalent would cost $5.50/sandwich.  In that case, we would have only $100 left for desserts, beverages, etc.  Since Vincenzo’s has had trouble delivering on campus in the past, Judy suggested getting food delivered earlier in the morning so that there is time to sort out problems.
The group is waiting to hear if Connie has alternatives to recommend.  We can order from Vincenzo’s as late as 24 hours before the event; however, Food Services needs to receive the order quite far in advance.
Margaret has asked Annie if someone who is not attending the Retreat events can help Connie with preparation, e.g. preparing veggie platters.

The committee members discussed ways to encourage mingling at the lunch, for example, having different coloured napkins that correspond to specific tables.  To make this work, we would need someone to greet people. 
In regard to furniture configuration, Kathy will send a template of the Davis Conference room to Margaret who will communicate with Library Facilities and Connie.

Evaluation
The group reviewed and revised Judy’s draft.  At the end of each session the convenor should remind participants about the evaluation form and distribute it to anyone who does not have a copy.  Zsuzsanna will collect the evaluations at the end of the retreat and collate them.

Other
The convenors will write a thank you note to the relevant presenters.


5) Spotlights/Training Sessions

Web 2.0 – Part 2 Update (Zsuzsanna)
The deadline for completing all four modules is April 28th.

Reaxys Database, May 6th (Kathy)
The first announcement has been sent out.

EDS LibGuide (Margaret)
A spotlight is planned for May 20th; Sandra will send out the link ahead of time; Margaret will convene the session.

6) Training New Staff Members

The new training approach needs to be finalized and approved in time for the fall training program.   The group deferred discussion of the feedback from new staff members.  

ACTION:  Margaret will talk to Annie and Jennifer about the timeframe for training the co-op students in the fall.

7) Tasks to do:  updating committee’s website, etc.

Zsuzsanna reported that the Education Institute currently has no offerings related to information services.

ACTION:  Carol will identify another page on the committee’s website that needs updating and make the necessary changes in consultation with Margaret.

ACTION:  Judy will write documentation for her training module in May.

Judy reported that she and Marian have completed the Procedures and Guidelines for Information Services.  The Committee will review it in May and will assume responsibility for its maintenance.

8) Next Meeting:  May 12th, Porter 428.

9) Around the table
During Annie’s leave, Jennifer will be administrative contact for the ISR Training Committee.


August 25, 2011