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Library Web Review Group

Notes for October 25, 2006 Meeting

LIB 428 , 1:30 - 3:30 pm

Present: Christy Branston, Rachel Caldwell, Helena Calogeridis, Marian Davies, Sandra Keys, Esther Millar (recorder), Bill Oldfield, Dan Sich, Marina Wan (Chair)

  1. Minutes of Meeting, September 27, 2006
    Accepted with changes.

  2. Business Arising
    Item 7:     Re Brown Bag Web Site
    So far D-Space only has approval for E-theses, but the space would lend itself well to the storage of staff presentations and articles published by staff.
    ACTION: Bill will contact Mark Haslett to get approval for LibWebReview to begin setting up a structure for this.
    On November 24 Bill will be doing a presentation on D-Space for the IST Friday morning Professional Development series.
    ACTION: Bill will arrange to do a session for Library staff as well.

    Item  2 (4): E-theses submission: Shabiran has notified Jennifer Haas to contact Christine Jewell if Davis ISR wishes to have a presentation on e-theses submissions as well.

    Item 6: Login into the Library
    Further changes were requested.
    ACTION: Esther will change "Your Account (TRELLIS)" to "TRELLIS Account" on the index_test.html page.
    ACTION: Christy & Marian will do quick user testing of the current home page and the test page to determine the best wording and structure.

    Item 4: Floorplans
    Staff comments were reviewed and implemented as appropriate. The next step is to migrate the project to Testtube at which time a thorough testing will again be required. The Group hopes to make the service live by the end of the month.

  3. Agenda Review
    No changes or additions.

  4. Meeting Notes/Minutes
    Based on recent emails regarding the Freedom of Information and Protection of Privacy Act's Guidelines on Record Keeping, the Group discussed how to handle minutes in the future.
    We agreed to leave the minutes in the public area. Action items will identify names; as a rule, general discussions will not identify names.

  5. Guidelines for Polls
    Chris Gray has volunteered to write a program for conducting quick polls.
    We agreed on the following specifications for the program:
    • one question
    • multiple choice answers (radio boxes) where only one choice can be selected. Answers should accommodate from 2 to 5 options to be displayed.
    • view results - view without voting
    • results should display both percentage & number
    • quick poll archive
    • quick poll will be a constant on the home page, should change every 2 weeks. Automatic maintenance is acceptable as long as we are able to control the order and interrupt the queue to add new questions when desireable.

      ACTION: Esther will convey these specs to Chris.
      ACTION: Helena and Sandra will draft guidelines on the use and administration of the Quick Poll.

  6. Library Web Review
    To focus our discussions and review, we agreed to create a standard approach to analyzing web sites. As we review other library web sites it was suggested we concentrate our analysis on:

    - structure
    - functionality
    - terminology
    - design
    - accessibility

    ACTION: Helena will consult the book Don't Make Me Think for its approach to analyzing web sites.

    We will add our ideas for changes to the LibWebReview wiki Ideas for Change page.

    At our next meeting we will further discuss this analytic approach.

    Dan, Marian, and Esther are planning to look at a top navigation bar for the TRELLIS pages which could also be used on the Library's web site.
    ACTION: Dan will consider options for a top navigation bar. He will also schedule a meeting for the subgroup through BookIt.

  7. Around the Table
    WebOps is discussing projects and priorities.
    ACTION: Marina will forward this information to LibWebReview.

September 19, 2007