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Library Instruction Committee - Staff Only

User Education Committee
July 17, 1997
Davis Conference Room
10:30 am - 12:30 pm
Minutes

Present: Anne Fullerton (Chair), Susan Arruda (User Services), Jane Forgay
(Porter Reference [recorder]), Yulerette Gordon (Davis Reference), Ann
Naese (UMD).

1 Student Life 101
a) Display

ACTION: Ann to wrap-up with Dianne Keller, Graphic Services.
ACTION: Ann to make sure there is enough Velcro for the display
components.
ACTION: Ann to put through a requisition for 2,000 copies of the flyer.

b) Staffing on the day (Monday, Aug 11)
12-2 -- Anne Fullerton
2-4 -- Yulerette Gordon
4-6 -- Susan Arruda
6-8 -- Ann Naese, Anne Fullerton

ACTION: Jane, Susan, and Yulerette to each get another staff member to
help double staff the booth.

2. Fall orientation review
a) WATCAT GAME

(i) TEXT:
Three changes were made: under "Instructions", point 1 the line should now
read: Find WATCAT (the Library's online catalogue); point 5 needs a comma
after i.e.; and under "The Answer", the point in the answer string should
be made larger (manually) before the print run is done.

ACTION: Ann to take changes to Esther and have her proof the leaflet.
ACTION: Susan to ask Larry to make the changes (or, if the program is
compatible with a pc, ask Larry to give the file to Esther on a disk so
she can make the changes).

(ii) COLOUR: Green is ok.

(iii) BOOKSTORE GIFT CERTIFICATE

ACTION: Anne to either confirm funds from M. Stanley's Development budget
to pay for the certificate or from the User Ed portion of the
Publication's budget.

(iv) PRINT RUN/DISTRIBUTION

ACTION: Anne to determine (from Registrar) the number of 1st year students
and relay to Esther for printing.
ACTION: Committee members to encourage their constituents to promote the
game whenever possible. Especially: Susan to see that copies are handed
to 1st year students by Circulation Desk staff and Jane/Yulerette/Ann to
see that the Information/Public Services Desks are supplied with copies
there.

b) Brochure

(i) Final changes to the TEXT were discussed.

ACTION: Anne to relay these to Esther/Cheryl.
ACTION: Ann, re International Student sessions, (which will now include a
UMD component) to refer Richard to Shabiran/Wendy to learn about the
format of these sessions in order to

(ii) LAYOUT/PRINT RUN

ACTION: Ann to take final copy to Dianne Keller to finish. Print run =
5,000.

c) Walking Tours
(i) GUIDES: Porter needs to fill 11 more slots. Davis is fine.
ACTION: Jane and Susan to approach Porter staff.

(ii) FINAL TOUCHES
ACTION: Yulerette and Jane to see that tour notes, walk through date, draw
boxes, pencils, forms are ready.

d) Poster
It was decided that we would use a 8 1/2 x 14" version of our flyer cover
for our orientation poster and include text at the bottom that reads:
UW Library Orientation
September/October 1997
Schedules available in each Library and at
http://www.lib.uwaterloo.ca/user_ed/home.html [NOTE: this URL is subject
to change -- see next ACTION]. This version would be posted through the
Fed of Students' service by mid-September.

ACTION: Anne to see that this webpage get amalgamated with another User Ed
page created at a different time. We prefer the un-underscored
(...\usered\...) URL.

ACTION: Susan to ask Larry to enlarge flyer cover to legal size and add
text, and to leave room at the bottom for logos. (If Larry can add the
logos too via his MAC then all the better, but if he can't then Susan
should send enlarged copy to Esther (via Anne?)for proofing and the
addition of the logos. Susan to find out from Larry and let Ann know what
program (Claris Draw?) this file is in, so Ann can give a disk to Graphic
Services for printing.

3. Annual Report 96/97
Deferred

4. Post-orientation Coffee Celebration
Yulerette agreed to coordinate this again this year. Plans to be discussed
at at future meeting.

5. Next Meeting Thursday, July 24, 9:30. Location: TBA.


November 29, 2010