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Library Instruction Committee - Staff Only

User Education Committee
June 3, 1999
9:15 am - 12:00 pm
Minutes

Present: Jane Forgay (recorder), Anne Fullerton (chair), Erin Murphy, Ann
Naese, Connie Shuttleworth, Melanie Watkins.

1. Fall 1999 orientation
a) Brochure: we need more details
ACTION
Anne F: by the end of June
check with Doug re Database searching sessions
check with Jim re graduate sessions
check with Yulerette re sessions for kinesiology students
check with Erin re 2 Keeping Current sessions
Erin: by the end of June check with Shabiran re International Student
sessions
Jane: once the above dates/blurbs are finalized, work with Linda to
finish brochure by mid July.

b) Poster: looks great
ACTION: Anne F. to contact Linda about making extra large posters for
sandwich boards for Student Services tours.

c) Bookmarks
Theme - same as poster. Flip side to read something like:

"Explore Library Services: TUGWEB http://www.tug-libraries.on.ca/
We also have specialty pages like this one for undergrads
http://www.lib.uwaterloo.ca/usered/undergrad/"

ACTION: Ann N. to contact Linda Hastings re printing for Student Life 101,
orientation, and tours.

2. Graduate Student flyer
We will produce a card stock flyer as in other years, showing the grad
sessions times and the url to our grad page.

ACTION
Anne F.: relay details to Linda Hasting, print 2400 by June 25
(Grad office needs by June 28).

Ann N.: update grad page and contact Liaison Librarians for their
contributions.

3. Student Services Tours
ACTION
Ann N.: send dates and tour times to Connie

Connie: refine library's script for these tours and send to
committee members. Recruit committee members (and others) to
give the library talk.

4. Ideas Exchange '99
Small group working "bees" to solve 3 cases involving faculty.

Facilitator: Melanie

The morning will unfold thusly:
9:00 set up in ES1 221
9:30-10:00 Introduction
10:00-10:30 Group 1 presents, then discussion
10:30-10:40 Break
10:40-11:10 Group 2 presents, then discussion
11:10-11:40 Group 3 presents, then discussion
11:40-11:55 Wrap-up, homework assignment, agreement to meet again
11:55-noon Clean up

ACTION
Anne/Erin/Jane: send Melanie "faculty descriptions"
Melanie: write up draft agenda and case scenarios
Jane: email program outline to staff and ask for people to
register
All: meet on Wed, June 9, noon at Ground Zero to finalize

5. Catholic Board OAC orientation
Jane, Judy, Yulerette, and Doug will give these students a 45 minute tour
of either Porter or Davis Library.

ACTION: Jane to try to change date from Friday, Sept. 10 to Wed, Sept 8.

6. Other User Ed Issues

a) FAUW's New faculty event each fall. Anne F. suggested we dove tail our
interest in connecting with new faculty with this event.
Display/handouts/other? All agreed.

b) Draft of the TUG Libraries map.
ACTION: Jane will send Linda Hastings suggestions about the draft the
committee made.

c) Draft of the flyer to Dons.
ACTION: Jane will ask Linda Hastings about the status of this.

d) "Flow charts" of how users find their way through TRELLIS. The
Committee agreed that while these charts were very useful considering the
current set up with TRELLIS/TUGdoc/ILL, they pointed out the convoluted
nature of the system. The Committee felt it was better for the Libraries
to spend time making the system more streamlined and self evident to users
rather than for staff to create guides for users to cope with the existing
system. The Committee could issue a statement (to whom?) about our views
on this.

7. Deferred items deferred or ones which need more discussion (randomly
listed):
1) Kiosk displays
2) Review of User Ed-related web pages on TUGweb and UWELIB
3) How to promote orientation around the campus (e.g., residences/academic
departments
4) Student Life 101
5) The Committee and the new organizational structure
6) Annual reports
7) WILU report
8) Fall faculty event planning
9) User Ed statement on TUG's need to assess the processes around which
users need to work when using TRELLIS, etc.

8.
Next meeting: July 8, 9:15
Place: Davis Conference Room
Recorder:?


November 29, 2010