Present: Anne Fullerton (chair), Jane Forgay (recorder), Linda Hastings,
Erin Murphy, Ann Naese, Jackie Stapleton.
1. Winter Orientation
a) Drop-in Sessions:
i) Flyer
Action Linda reformat as discussed, print on yellow
ii) Displays
Action Linda create yellow circles with e.g., "Reserved - Mondays 4-5"
iii) Other Publicity
Actions
Ann N. - get 5 "Ask me" buttons from Student Services
Jackie: confirm with Rose Koebel around getting word out to the Gazette,
Daily Bulletin?, Newsgroups, library's web page, emails to Information Desk
staff.
iv) Handouts
Action All - confirm at the next meeting what these will be (e.g., TRELLIS
Terms, Using TRELLIS from Home or Office, UWELib and renewal bookmarks,
Locating a Periodical Article in the Library, Beginner's Tool Kit, "Mini"
guides, ILL handout, Boolean operators, stats sheet, feedback forms, liaison
librarians contact list)
v) Training
Action All - at the next meeting determine how to relay our plan to the
instructors. (e.g., via email, special meeting, ISR meeting?)
Action Jackie, Jane will email reminder notices to each instructor/back up
b) Grad Flyer
Action Linda reword as discussed, print in pink
c) Winter poster/bookmarks
Because of the very positive response we've received with Linda's fall
poster, it was unanimously agreed that Linda simply "winterize" it so that
it can be used this term.
Action Linda - winterize the fall poster/bookmarks (with UWELib address on
back instead of TUGweb's).
d) Kiosks
Action Linda - work on displays, modifying colours. Advertize Drop-ins,
Grad sessions, Renewals.
Action Jackie - ask whether ISMC recommends any content (promotional nature)
be added (and by whom - Mary Stanley?).
Action All - think of on-going "what's new" items for one side of the kiosks
(e.g., Renewals, New UWELib, TRELLIS upgrade, Trials, Newscan, in Porter -
layouts on 1,2,5 floors). Post any ideas to the web board.
2. I S Review
a) Swift Action All - review the document distributed at the meeting (mailed
to Connie and Melanie) and post comments to the web board by Thursday, Dec
17.
Action Anne F. - incorporate comments, finalize report, webify, send to
Susan Routliffe, send url to all Library Staff.
b) User Ed's Statistics files
Action Anne - ask Amos to take a "snap shot" of our data and post on the
User Education page.
3. Alumni page
The committee appreciates Marina Wan's efforts in compiling it. There was
some discussion whether maintenance should remain her responsibility or
whether it should become a "User Ed" page, or the "development officers'"
page.
Actions Ann N. - ask Marina to add bit about maps not circulating to alumni,
ask Marina if she's willing to continue maintaining this page, otherwise,
User Ed could do this. Ask Rose to link this page to the User Education
area.
4. Information Services Management Committee
Jackie, the Davis-ISR representative to ISMC, updated us on the first two
meetings of ISMC. The formation of a training subgroup of ISMC is in the
works with its first priorities devoted to getting staff trained on using
new resources. The committee agreed that while this was important, we also
saw the need for staff development training (especially presentation/meeting
skills). After the "Ideas Exchange" held last June on how to relate to
faculty, staff who attended expressed the need for similar skills training
workshops in this area.
Actions Anne F. - send Jackie a copy of the survey that was drawn up, but
never distributed to staff, by the User Ed committee after the Ideas
Exchange, on their training needs. Also send Jackie the material on staff
training obtained from the University of Virginia Library. Jackie agreed to
pass these on to the new subgroup.
Action Anne F. - create an ISMC area on the web board
5. Next Meeting
January 13, 9:15, Davis Conference Room
1) Follow-up on actions of the December 9th meeting
2) Drop-in logistics
3) IS review document follow-up
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