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Library Instruction Committee - Staff Only

June 29, 2000
Minutes

Present: Margaret Aquan-Yuen (chair), Astra Goodhue, Linda Hastings, Maureen McCormack, Erin Murphy, Connie Shuttleworth, Jackie Stapleton, Janet Wason,
Melanie Watkins.

1. The Minutes of the Meeting of June 8, 2000, were approved with minor changes.

2. Business Arising:

We confirmed that statistics would go to Janet Bullock, who, in Rose Koebel’s absence, provides secretarial support, including updating webpages with HTML.

Linda has asked Janet B. to make a chronological listing of the workshops. Esther will be doing the detailed checking of dates and days for the brochures.

May 17, item #2—The new ‘instruct’ e-mail alias will be used for workshop registration and patron comments, as well as for correspondence by group members. Consequently, we will all receive the message whenever people register for workshops. We will assess the volume of messages in the fall; if necessary, Linda will ask Charles to create another e-mail address to be used by group members.

Val Huggan will keep a list of workshop registrants. There was some discussion about mounting the list of workshop registrants on the Staff Web, but no decision was made.

ACTION: Margaret will inform Library Staff that the e-mail alias has changed.

FOR FUTURE CONSIDERATION: A name change to ‘Library Instruction Team’.

3. Fall 2000 Brochure:

Changes to dates and text were discussed. The brochure will be mounted on the web under the address http://www.lib.uwaterloo.ca/usered that will be made into a default page. The brochure will be printed in August.

ACTION: Margaret will check with Anne Fullerton about advertising “Organizing Your Reference” through IST.

4. Grad Flyer:

In the URL listed on the flyer, ‘instruct’ will be changed back to ‘usered’.

5. Publicity:

Linda will co-ordinate the publicity:

* She will have Janet B. put together a press release for the Gazette and the Imprint, to be placed in the ‘upcoming events’ section. She will also send the information to the campus radio station.
* The brochures (with enclosed bookmarks) will be placed on each desk in the Villages. (Linda sends packages of flyers to contacts in the Villages, who give them to the floor personnel to distribute; she also sends them to the Church Colleges.)
* The bookmarks will be printed soon; they will list the URLs for the Library website and the special Undergraduate webpage.
* The Library pays the Federation to put up posters around campus. This ‘poster run’ lasts for two weeks.
* She will organize the ‘Today in the Library’ signs.
* The Grad flyers are sent to the Graduate Office to be included in their package; Liaison Librarians receive a copy.

Connie and Melanie would like a half-page flyer for their workshop; this is not needed until September.

ACTION: Melanie will assist Linda with this year’s Information kiosk.

6. Co-ordinating Library Tours:

Astra reported that the UMD Library tours are all set.

Melanie will co-ordinate the tours for Porter. Jackie volunteered to find an onsite
co-ordinator/trouble shooter for Davis. Separate scripts will be prepared for both sites; the walk-through will take place the week before the tours begin.

Volunteers will sign up by checking the tour schedule that Linda will mount on the web and then replying to Melanie or the Davis Co-ordinator. They will pass the names on to Janet B. who will slot them into the schedule.

Maureen has been approached by Jayne Hayden, who asked whether the Library would again be willing to mention the Career Resources tours as part of our tour script. These tours would occur about 10 minutes after Library tours are scheduled to end, on certain selected days. Career Resources would in turn mention our tours. The Committee agreed to do this; Maureen will contact Jayne.

Grad Tours—Maureen will ensure that there is someone on hand to lead students back to Porter after the Graduate Information sessions in the Davis Centre Library.

7. Co-ordinating/Preparing script for TRELLIS sessions:

Jane Forgay has passed on the script she used for the TRELLIS sessions last year. This will need to be revised because TRELLIS has changed.

ACTION: Erin and Janet will revise the script; Jackie will assist by finding Davis examples. Margaret will make the call for volunteers, asking for a Librarian and Library Assistant for each session.

8. Co-ordinating/Preparing script for Finding Journal Articles session:

Jane has also given the Committee her script for this session, as well as examples of questions for the hands-on exercises.

ACTION: Jackie will revise the Davis script, Margaret and Maureen will revise the Porter script. Since there are only a few sessions, volunteers will be found informally.

9. Updating Procedures for Public and Staff Web Pages:

* Linda will co-ordinate the mounting of the meeting minutes with Janet B., so please make sure that she gets a copy of the FINAL, corrected, minutes.
* In order to keep the pages current, Margaret will oversee the Undergraduate page, Erin the Faulty page, Maureen the Distance Education page (to be co-ordinated with Judy McTaggart), and Jackie the Graduate page.
* The design of the Undergraduate page will be retained at this time, but will be reviewed in the fall.
* Erin will ask Christine whether she still wishes to link to the “World Wide Web as a Research tool” page.
* Margaret will be responsible for the “Online Instruction—Web based workshops” page.

10. Updating Other Publications for Fall Term:

Jackie distributed copies of the list of publications for which the Library Instruction Committee might be responsible.

ACTION: Margaret will examine “Steps to Effective Library Research” to see how current it is. Janet will make a list of the publications to be cited on Porter’s “You’re in the Library—Now What?” board.

11. Around the Table:

Janet asked that the bubbles on the public workstations be updated to reflect the new printing capabilities. In addition, Linda agreed to make new signs for the printing instructions.

Erin noted that the instructions for printing from J-STOR need to be reviewed. In addition, we need to determine who is responsible for devising the instructions.

In answer to Margaret’s question about the LT3 lab, Melanie responded that she had to project her needs for staff training when she booked the lab, and she would be willing to make changes to accommodate Library Instruction Workshops.

Margaret proposed that an area in the Staff Web be devoted to a listing of ideas which could be examined at a later date. Erin suggested using Web Board to manage this.

The next meeting will be held on Thursday August 3, in the Davis Centre Conference Room, beginning at 9:15 a.m.


November 29, 2010