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Library Instruction Committee - Staff Only

April 2, 2002
Minutes

Present: Margaret Aquan-Yuen (Chair), Samantha Gibbon, Linda Hastings, Maureen McCormack, Erin Murphy, Dan Sich, Janet Wason (Recorder), Melanie Watkins, Jim Winterbottom

  1. The Minutes of the meeting of March 5, 2002, were approved with minor corrections.

  2. Business Arising:

    #2 (Business Arising), item 7—The design for "Request a Book not at UW" has been completed, and the poster will be printed.

    #6—Janet has contacted Heather Fitzgerald who has agreed to look through the 'First Year E-zine' files for articles contributed by Library Instruction Committee (LINC). Linda has agreed to make a list of past kiosk displays. She already has a poster file.

  3. There were no additional agenda items.

  4. Keeping Up With Your Research Literature (Erin Murphy):

    Librarians involved in giving these sessions met to discuss organizational details. Anne Fullerton, Erin Murphy, Paul St. Pierre, and Jackie Stapleton will be the presenters on a rotating basis. Jackie will act as the main contact in the Library for Information Systems and Technology (IST) and LINC. Because of the lack of lead-time for advance registration, it was decided to re-schedule the sessions for the last week of each month rather than the first. The dates for up-coming sessions are still to be confirmed.

    If the advance registration numbers fewer than 3 people, a session will be cancelled. One of the presenters will contact the registrants and offer them an alternate, one-on-one session, either with the presenter or with the Liaison Librarian for their discipline. Librarians will be asked their preference at the next Information Services and Resources Department (ISR) meeting. Librarians will also be encouraged to promote the sessions within their departments.

    ACTION: Margaret has asked to be notified when a session is cancelled.

  5. International Students Orientation for Spring Term (Janet Wason):

    The Library Orientation Session for International Students will take place in the afternoon of May 3. The FLEX Lab. has been booked. Douglas Morton, Yulerette Gordon and Janet Wason will be the give the session.

  6. Library Tour on the Web—Davis Centre:

    Dan has read Paul's first draft and given him feedback.

  7. Sessions for Fall 2002 (All):

    Tours—Attendance numbers for the Fall 2001 Library tours were down from the previous years. During a discussion on the timing of tours during the Fall term, the suggestion was made that tour offerings be extended to the last week of September and into October. Opinions were divided on this issue, and a decision on dates for the tours was deferred until the next meeting.

    ACTION: Margaret will gather the 1999 tour data and send it to LINC. Sam will consult with Richard as to UMD's preferences for Library tours.

    TRELLIS Sessions—The number of attendees for 2000 and 2001 were comparable; however, in 2001, only 4 sessions were offered, half as many as the previous year.

    DECISION: 4 TRELLIS sessions will be held from September 16 to 19. The description for the brochure remains the same.

    ACTION: The FLEX lab will be booked immediately.

    Find Journal Articles-Fast—These will be held during the weeks of September 23rd and 30th. Erin volunteered to be a presenter.

    ACTION: Dan and Jim will select the dates for the Science and Engineering sessions, Erin and Margaret will choose the dates for the Arts and Social Science sessions.

    Smart Searching Techniques—Dan will contact Douglas Morton. The dates for the sessions will be confirmed shortly.

    Information Sessions For Graduate Students—discussion deferred to the next meeting.

    Keeping Up With Your Research—the schedule for the sessions will be confirmed at a later date.

  8. Poster for Fall 2002 (Linda Hastings):

    Linda displayed her suggestions for the Fall 2002 poster, which combines the idea of 'Smarties' with the '@your Library' logo. LINC discussed the impact of the design and suggested alternate wordings. Linda will contact Nestles to find out whether 'Smarties' is copyrighted. She will also develop other themes for the poster and do a mock-up.

    ACTION: LINC is to send Linda Information for the Fall brochure as soon as possible. She will do a draft in July, and send the final version off to the printers when she returns from holiday at the end of August.

  9. Meetings and Tasks during May and June:

    • Dan will chair the May and June meetings.
    • Dan will respond to design questions from Linda during May. Janet will do so during June.
    • Jim will respond to e-mail messages sent to usered@library.uwaterloo.ca
    • Beginning in May, Marian Davies will re-stock the display case by the elevators in Porter.

  10. Membership:

    Margaret thanked Erin and Maureen for their contributions to LINC. New
    members will be Marian and Helena Calogeridis.

  11. Around the Table:

    Melanie expressed a desire to be a participant-observer in the tours for incoming students that Paul will be mounting in August.

The next meeting will be held on Tuesday, May 7, in Porter Rm. 224, starting at 9:30 a.m. The recorder is Melanie Watkins.


November 29, 2010