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Library Instruction Committee - Staff Only

Minutes
Tuesday, January 14, 2003
9:30 – 11:30
DC 1568 Conference Room – Davis Centre

Present: Helena Calogeridis (chair), Marian Davies (recorder), Janet Wason, Dan Sich, Tim Ireland, Linda Hastings, Melanie Watkins

  1. Minutes of the Meeting of December 3, 2002

    Corrections noted by Melanie.

  2. Additional Agenda

    Grad Sessions – Dan Sich

  3. Business Arising

    First floor signage for laptop connections
    Currently no information is available on the first floor.
    Action: Marian will post the instructions from the web in clear plastic holders - one plastic holder for each set of study tables.

    Overlap issue between two library sessions
    Dan was curious about comments made by students regarding an overlap between Smart Searching Techniques and Finding Journal Articles Fast, and how to best resolve this.
    Action: Dan will discuss this further with Doug Morton.

  4. Membership

    Helena spoke to Helen about joining the committee. If Helen agrees to become a member she will join us in February. It was also suggested to invite Laura Briggs to be a member.
    Action: Helena will review Terms of Reference and contact Susan Routliffe before requesting Laura join the committee.

  5. Publications Update

    The following publications have been updated:

    • Instructional Sessions – Just for You
    • Guide to the Dana Porter Library
    • Find Book Reviews – Library Guide no.1-3

  6. LINC’s web pages review

    Janet, Tim, Helena, and Linda will meet to review the web pages. Rose can do the technical work. Tim is interested in assisting with web maintenance.
    Action: Helena will arrange a meeting in February.

  7. Responding to users’ queries to LINC when other Library departments are involved

    This is a matter of protocol.
    Action: Comments addressed to the group will be reviewed by the chair (Helena). The chair will either respond or delegate. All replies are cc’d to the LINC alias.

  8. How Do I … website project

    Helena distributed an information sheet with suggested format.
    Action: Helena and Marian will discuss how to proceed.

  9. Tasks LINC: Margaret’s responsibilities need to be transferred

    Margaret is in charge of Annual Report and Statistics for 2002.
    Action: Remove Margaret’s name from the Task List. Helena will take over any publications that were Margaret’s responsibility.

    Web page maintenance about co-op students can be given to Rose to update. Tim will provide the content. Helena will check with Judy regarding co-op.

    • send a brief ad re Winter program to M. Stanley
    Action: Helena will send Mary Stanley information about the Jan.21 and Feb.18 workshops

  10. UW TILT linc to Online Instructions: Web-based Workshops

    This is a general tutorial.
    Action: Helena will send the url to Rose to add to the online tutorials web page.

  11. Theme Get Smart @ Your Library for next year?

    Linda reported that the Get Smart theme will be used for Student 101. She advised that we have a fresh, new look for September. Linda also spoke about mounting a Virtual Tour of the Library with the ability to locate where a call number is shelved in the building.
    Action: Linda will start thinking of fresh ideas for fall. If members have any ideas please send them to Linda. Linda will keep the group informed about the Virtual Tour.

  12. Kiosk postings

    Linda maintains the Kiosk at Davis. The Porter kiosk has been subjected to (in the past) contributions from other staff members.
    Action: Porter and Davis kiosks are under Linda’s domain for both content and format. Future Porter displays will include e-reserves, a web of science flowchart, government publications, and on-line reference. Linda will create displays based on members input. Linda will maintain a central storage for posters and signs. Displays should be rotated on a monthly basis.

  13. Evaluation forms: Should we mount the results on the web?

    This item fell under Margaret – which now goes to Helena.
    Action: Yes, they should be available for viewing under the private staff web site. Margaret will take care of mounting the results for 2002.

  14. Statistics for Fall 02: Cleanup and format?

    Margaret will work on this if it is agreeable with the group.
    Action: It is agreeable with the group. Janet will assist Margaret with this task.

  15. Grad Sessions

    Dan reported on the excellent turnout for the grad sessions. In particular, the session for Thursday 28th was packed – 34 in attendance. Advertising for the sessions was successful.

  16. Around the Table

    At the next meeting Linda will present a Flash demo.
    At the next meeting the committee will discuss comments made in an ISR meeting regarding LINC’s Terms of Reference Review

    Meeting Adjourned:
    11:40 am


    Next meeting:
    February 4th, 2003
    Davis Centre Conference Room
    9:30 – 11:00 am


February 13, 2006