Present: Susan Bellingham, Lorraine Beattie, Eric Boyd, Jane Forgay, Betty Graf, Mark Haslett, Christine Jewell, Sharon Lamont, Richard Pinnell, Susan Routliffe, Linda Teather, Debbie Tytko, Annette Dandyk (Recorder)
Regrets: Murray Shepherd, Mary Stanley
Guests: Rose Padacz, Janet Wason
Rose Padacz outlined some of the services offered by the Office for Persons With Disabilities (OFPWD), and described some collaborative efforts between the Office and the Library. Many other campuses do not currently have an adaptive technology center.
Copies of Rose’s presentation, COU Guidelines, a draft of the Library’s accomplishments to date, and a package of OFPWD brochures were distributed.
Rose suggested some possible guidelines for the development of an Accessibility Plan within the Library:
It is anticipated that the Plan will be published by September 30, 2003. No government funding has been offered for accessibility compliance.
Janet reviewed the Library’s accomplishments. Susan Bellingham noted that, in negotiating our license with Access Copyright, she has learned that AUCC is addressing the copyright issues.
Rose indicated that the following issues could be discussed:
After Rose and Janet’s departure, the Committee discussed the next steps for the Library. Rose’s guidelines include the creation of a sub-group; however, there are implications for many existing groups, e.g. IRMC. It was suggested that the Library follow the OFPWD model of moving away from an isolated office and integrating with the rest of campus. Someone, likely Janet, could meet with established library groups and committees and determine how best to incorporate accessibility into anything the Library plans for the future.
A good first step would involve asking individual committees to work with Janet to identify issues that need to be looked at in the next year. Suggested timeframe: Janet could meet with the appropriate committees by July 1st and spend the summer organizing the information. It was proposed that Janet provide an outline for the June Managers meeting. Mark Haslett and Jane Forgay will discuss this undertaking with Janet and ask her to proceed if she has no concerns about it.
Action: Mark, Jane
Some of the groups that should be consulted were identified: IRMC, ISMC, Infrastructure, User Services Managers, Signage, Information commons group, WebOps, LINK, possibly Systems Managers. Janet and Rose may possibly create a bulleted list of issues to discuss with each group to start the conversation.
The Committee heard that it is difficult to incorporate Library accessibility planning in UMD because it is located in a different building. Mark will ask Janet and/or Rose to provide an update on the Senate Executive meeting, which may shed light on what is being done elsewhere on campus. Accessibility will also need to be incorporated in plans for the School of Architecture, soon to be relocated to Cambridge. Susan R commented that Cathy Mathews (UL at York University) will be chairing an OCUL group dealing with collections, and that there may be a further update after the May meeting.
Review of Notes from March 11
Business Arising from the Notes:
#4: Linda has updated the Key Stats, and they are now available on the web.
additional Agenda: work to help staff access myHRInfo was been deferred.
Campaign Update
Deferred.
Co-op Placements
Lorraine has several job descriptions for possible future co-op placements on file. Managers who may be able to accommodate a co-op student and have not already sent a job description to Lorraine should do so.
Update from the TUG Stats & Reports Group
PowerPlay Cube Archiving Policy
Committee members briefly reviewed the PowerPlay Cube Archiving Policy, drafted by the TUG Statistics and Reports Group (TSR). Gail Sperling and Bill Hallahan will review a draft timeline with the functional groups. As a separate issue, TSR is also working with the TRELLIS Operational Management Group to implement a schedule for cube re-builds; only the cubes indicated on the archiving schedule would be retained for future use. The proposal will be tabled with Managers at the three TUG institutions. Linda asked the group to review the document and let her know of any concerns.
TUG reports training team
The appointment of members to the team has been delayed until the TUG Stats and Reports Group (TSR) meets tomorrow (April 16). It is expected that the successful people will learn by the end of this week who will serve on the committee. There were three volunteers from UW. TSR is aiming for a minimum six-person team. Linda stressed that the nature of this work is comparable to that of the help desk, in which staff at varying levels from co-op students to librarians participate.
New image for staff workstations
Systems is creating a new image for workstations. Currently Cognos software is installed on every staff workstation, however, it is unnecessary for most people. When the Cognos web interface is in production, staff who require the desktop clients would include those who develop reports, run reports that cannot be run via the web interface, require backup access if the web server is down, or serve on the Reports Training Team. Linda asked committee members to let her know which staff in their departments require the Cognos desktop clients.
TUG Lending Policy
Two documents were distributed prior to the meeting: an overview, “Proposed Changes to the TUG Lending Policy, March 28, 2003”, and a copy of the Lending Policy that incorporates those changes. The TUG Circulation Group has reviewed the lending policy, and consulted with various groups at all three institutions. Managers in the TUG Libraries and the satellites are being notified about the proposed changes. The overview (not the 18 page lending policy) will be distributed to staff. The documents will be forwarded to the TUG Executive Committee for final approval, and to the TRELLIS Steering Committee and TOMG for awareness.
Action: Sharon
User Services Dept Visioning
Sharon gave an update on User Services Departmental Visioning, focusing on three items.
Extend and integrate access to library resources and services: e-reserves has been in place in a limited way for 2 years. The next phase would extend the pilot to the whole campus (currently individual faculty have been targeted);
Extend book and article retrieval service at UW: conduct a pilot for book & article delivery service of UW material to some members of the UW community. Photocopies of journal articles will be delivered directly to faculty, staff and grad students’ mailboxes; books will be sent to the hold shelf of any UW Library location. The pilot will begin in May, with a recommendation to be made at the end of the pilot, eight months from now. The work will be done by Ontario Work Study students;
Strengthen User Services staff role in information literacy: this is an ongoing project to ensure that all User Services staff are informed of general Library information and operations.
Additional Agenda
Mark will attend CARL, ARL and OCUL meetings in the near future. He has received a request from CARL for an update on happenings at UW. He intends to prepare a one page overview with links, and asked committee members to let him know by May 1 of significant activities that they would like highlighted for others universities
Action: All
It is not clear yet what the 2003/04 operating budget will be.
The next meeting is scheduled for May 20, however, a meeting may be called before then.
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