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Library Managers • Minutes

Library Managers, November 2, 2004
9:15 a.m., LIB 407

Present : Lorraine Beattie, Susan Bellingham, Eric Boyd, Betty Graf, Mark Haslett (Chair), Michele Laing, Sharon Lamont, Richard Pinnell, Shabiran Rahman, Susan Routliffe, Mary Stanley, Linda Teather, Debbie Tytko, Annette Dandyk (Recorder)

Regrets : Jim Parrott

  1. Chairs Remarks

    • Recognition and commendation
      Staff Anniversaries:
      November 1: Lorraine Beattie, Library Office, 25 years
      November 24: Pamela Ng, Cataloguing, 35 years
      November 25: Joanne Heimpel, ISR-Davis, 30 years

    • Updates
      Jim, Susan R, Lorraine and Sharon will meet shortly to discuss issues related to space in Davis .

      Rachel Caldwell will stay on for the winter term to work primarily with Mary Stanley on various writing assignments, e.g. the Library’s annual report, news@yourlibrary, and documents related to the capital campaign. Rachel will also spend some time in ISR during the winter term. Mary and Shabiran will establish a schedule closer to the time.
      Action: Mary, Shabiran

      An ad hoc meeting of the Managers group is scheduled for Thursday, November 11, 9:15 a.m. to 10:30 in Porter 407, to discuss next steps re: filling the vacant Associate University Librarian, Systems position, and the vacancy that will occur when Lorraine retires in January.

  2. Business Arising from October 19
    (Secretary’s note – this item not reported at the meeting) Attendees at OCUL Forum:
    December 7
       Susan R [OCUL IR]
       Richard [maps]
       Sandra Keys [data group]
    December 8 (OCUL Scholars Portal day)
       Susan R
       Mark
       Sandra Keys [RefWorks]
       Doug Morton [SFX]
       Charles Woods [facilitating a session]
       Wish Leonard [Racer]

    2. Business Arising, School of Pharmacy
    Richard, Susan R, and Laura Briggs will meet with Joan Leishman and Elizabeth Vitek Khoo at the University of Toronto on November 12. While there, they will also visit the Hurst Pharmacy Library and the Pharmacy Information Centre,

    4. Opportunity for all Managers to meet Davis ISR Department Head Candidates
    LibExec has not discussed this yet.
    Action: LibExec

    5. Managers Updates at November Meeting
    Mark has not sent the message yet.
    Action: Mark

    6. ARL E-Metrics Statistics
    Linda has scheduled a meeting on November 3.

  3. Performance Indicators Task Force
    UW’s Performance Indicators Task Force was struck to identify appropriate internal measures for decision support and public measures for publication. The Task force recommended the formation of a Data Working Group. Linda will be the Library’s representative.

  4. Campaign Update
    The opening of the KW Community Foundation collection was held on October 26. A proposal has been submitted to the foundation for funds to hire a project archivist for one year.

    The Dare family has donated their archives and will also donate funds to hire a project archivist and to purchase conservation and preservation materials.

    The Library will receive $5,000 annually from the Ross and Doris Dixon Foundation for the purchase of equipment and furnishings for the Library’s Adaptive Technology Centre.

    Discussions are underway with a number of potential donors including:
    Graham Trust
    Nancy ’s Own Foundation
    3M
    Kresge foundation
    IBM – the Library received over $30,000 in equipment in 2004. We expect to receive more equipment in 2005.

  5. TUG Lending Policy
    Sharon has received a request from UG to offer book retrieval for registered community borrowers and alumni. She expects to receive a formal written request soon and will forward it to the Managers group via the agenda when she receives it.
    Action: Sharon

    Optometry Constituency is a small patron group (currently two) that is not included in the lending policy. After review and consulting with Carol Stephenson, Sharon recommended that this group be eliminated and the users designated as community borrowers. She will notify the two users.
    Action: Sharon

    There was discussion about community borrowing.
    Action: Sharon, Mary, Mark

    The Optometry Learning Resource Centre (OLRC) has requested that UW@UW be extended to optometry students. Optometry undergrads (approximately 270) have unique needs and work with the intensity of a graduate program. The UW@UW service is not granted to other UW undergrads. The Managers agreed to the request in principle. This request for service will be referred to Wish Leonard and Jamie Russell (UW coordinator of the book and article retrieval service) for processing.
    Action: Sharon

Next meetings:
November 11 (Porter)
November 16 (Porter)

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August 2, 2005